Operations

Collected here is various information for the use of future and current committees.

Documents

Constitution

Here are multiple different formats of our constitution, drafted circa 2015.

Regulations

Want to know all of the rules that committee makes? View the regulations here.

Minutes

The records of committee meetings can be viewed (in both pretty form and plain-text form) here.

Logos

Like all things, our original logo files have been lost. Roland Kerr remastered our logo, from the logo from this website in 2011.
This dragon has been our logo since time before remembering.
So that it is never lost again you can download verious versions of the dragon here.

Membership Forms

Being able to print more membership forms from any computer, is something we can do now. Forms available online are:

• A4 form
• 2x A5 forms on a A4 page
• Editable A4 form on a A4 page (odt)

Don't forget to collect your membership card from committee when you hand your from in.

Archives

Some attempts have been made to archives various things. That committee in the future might find them useful. The archives are simply updated and editted, the same way as anything else on this website. If you don't know how see instructions below.

The Main Archive is here. It contains thing which are not useful enough to be on this operations page (eg logos, membership forms), but which may be wanted in the future (Eg Evant Management Plans).

The Black Archives contain things that which are considered confidential. They are mostly empty. It is better to clean sensitive information and store it in the normal archive, than to store in in the black. E.g. Remove phone numbers and addresses from membership lists.

It is only vaguely secure. Do not store truely sensitive things in it. The password is sent in plain text. The password for the black archive can modified/reset by messing with the .htpasswd file. The password is not needed if you have access to the the server (which you do when uploading content.)

Computerised Systems

Unigames maintains a number of online systems. On occasion committee forgets how to use them. Here is what to do when that happens:

LibraryThing

Unigames has a paid lifetime account with LibraryThing.
The username is "Unigames". If the password is forgotten then LibraryThing "Forgot Password" is tied to the unigames-committee email alias.

Committee Email Alias.

The unigames-committee is an alias that should send an email to all committee members. The other aliases are: unigames-president, unigames-vp, unigames-treasurer, unigames-secretary, unigames-librarian, unigames-fresherrep, unigames-ocms (for all 3), and unigames-ipp.
The unigames-committee is an alias for send to all these aliases.
The president, vice-president, treasurer and secretary aliases are automatically updated after the office bearers forms are submitted. The other aliases must be updated manually. Send an email to: [email protected] giving the new addresses for the committee members. Note: they will only accept UWA email addresses.

Mailing List

Unigames has a mailing list. It isn't popular. Facebook is popular.
One of the reasons Unigames Mailing list is unpopular, is because the moderation, and administartion passwords are oftenforgotten. When this occurs contact: [email protected]to have it reset. Learning to control it is another matter.

Website

This is our website.
It is almost certain the no-one on the current committee knows how to edit it.
Contact [email protected] to get the access to the guild ftp server.
Again, learning to edit the webpage is another matter.

Our Stuff:

We have stuff, don't break it.

Air Conditioner

We have a sweet Air Con. When it's hot, you can come to the clubroom where it's not.