Unigames Regulations

This is a list of the current regulations that have been made by the Unigames committee.

Current Regulations

• Committee may pass motions/regulations without a vote so far as there are no objections.
• Abstaining from a vote in a committee meeting removes the non-voting member from the vote's quorum.
• Committee may appoint 'gatekeepers'. Gatekeepers are club members who have the ability to open the Unigames club room.
  • They have the responsibilities of:
    • Authorise the borrowing of library resources.
    • Overseeing cash transactions in the club room.
    • Maintaining a welcoming atmosphere in the club room.
• Borrowing Regulations:
  • Members of Unigames can borrow it's resources for use, either "short-term" or "long-term".
  • Short-Term Borrowing:
    • Some resources of the club can be borrowed by members of the club for periods of less than 24 hours and within Cameron Hall.
      • The borrower’s student card, or another form of valid ID considered equivalent by the gatekeeper, is to be held in the compartment on the side of the notes box, in place of the borrowed resource.
      • Upon return of the resources that were borrowed, the identification is then returned to its owner.
      • Attached to the identification should be documentation of which resource(s) that member has borrowed.
      • A gatekeeper may choose to limit the number of resources taken out by an individual member.
      • When closing the room, a gatekeeper must check that no items have been short-term borrowed, and must make a reasonable attempt to retrieve any currently short-term borrowed items.
  • Long-Term Borrowing:
    • Some resources can be borrowed by members of the club for periods of up to two weeks.
      • The club member's details, along with the details of the resources borrowed, must be documented in the borrowing book.
      • The borrowing must be authorised by a gatekeeper.
  • Resources
    • Unigames has many different types of resources, each with their own rules and restrictions on how they can be borrowed and for how long. These are listed below.
    • Board Games:
      • Board Games can be borrowed either short-term or long-term, and have no other restrictions.
    • RPG books:
      • RPG books can be borrowed either short-term or long-term, and have no other restrictions.
    • Dice:
      • Dice may only be borrowed short term, and cannot leave Cameron Hall.
      • In the case that Cameron Hall is both too busy and unsuitable to hold an intended game or event, they may be long-term borrowed provided that they don't leave the UWA campus and for no more than 24 hours.
    • Battle Mats:
      • Battle mats may only be borrowed short term, and cannot leave Cameron Hall.
      • In the case that Cameron Hall is both too busy and unsuitable to hold an intended game or event, they may be long-term borrowed provided that they don't leave the UWA campus and for no more than 24 hours.
        • When doing this, both short-term and long-term borrowing procedures must be followed. (i.e. Details must be documented in the borrowing book and a form of valid ID must be left.)
      • Each battle mat has a number written on its corners, or has a name associated with it. Whenever a battle mat is borrowed, that number or name must be documented.
    • Paints:
      • Paints may only be borrowed short term, and cannot leave Cameron Hall.
      • Each unit of paint has a number or code written on it. Whenever a unit of paint is borrowed, its number or code must be individually documented.
  • High Demand Items:
    • Some library items chosen by the librarian may be marked as "high demand".
    • Items marked as "high demand" can only be long-term borrowed overnight or from Friday to Monday, in an attempt to increase availability to members.
    • These items can still be short-term borrowed within Cameron Hall.
  • Borrowing for events:
    • When required for an event, Committee members can borrow resources for that event using a seperate procedure.
    • When doing this, all resources borrowed must be written on the Unigames whiteboard.
    • At the end of that event, the list of resources on the whiteboard should be used to check that all resources have been returned. The list should then be erased.
  • Strike System
    • If the Librarian notices that a resource or resources is overdue, was returned late, or was not returned in a respectable condition, the borrower gets a "strike".
      • The Librarian will attempt to contact the member in question, explaining the consequences of the "strike", along with the date the resource(s) needs to be returned by.
      • If the resource(s) has not been returned within two days after this contact, the borrower will receive another strike at each following Committee meeting until the resource(s) is returned.
      • Upon reaching three "strikes", the member in question will have their long-term borrowing privileges revoked.
      • Each strike will last for a period of six months.
• The treasurer (or a committee member acting on their instruction) may spend up to $600 on consumables (such as food, stationary, or cleaning products) without consulting the committee. These purchases may still be subject to review by committee.
• The treasurer (or a committee member acting on their instruction) may spend up to $400 on Magic: the Gathering products without consulting the committee. These purchases may still be subject to review by committee.
• After emptying a bin or recycling bin in Cameron Hall, a club member may be awarded a free consumable worth up to 80¢ from the club.
  • The responsible gatekeeper is neither obligated to award a consumable (for instance, in the case of the bin being emptied when it was already nearly empty,) nor barred from awarding themselves or other gatekeepers consumables – though in such a case they still have to have actually emptied the bin.
  • Members shall not be eligible to claim a free consumable if they have already received a reward for the same instance of that action from another club.
• The three keys to each of the padlocks on the wall box and lock box shall be distributed as follows: One copy of each key shall be kept by the President and Treasurer each, and one copy of each key shall remain in the combination key box.
  • In the event that any of the above keys are misplaced, it shall be the responsibility of that key's custodian to replace the respective lock(s).
• The key to the room may not be carried on persons for extended periods of time prior to 5PM. It should be extracted from the club cupboard only for the immediate purpose of opening something, and returned immediately after this. After 5PM and until 8AM the following day it is permissible for a gatekeeper to carry the keys to the clubroom on their person provided they remain within the upper floor of Cameron Hall. The keys must be returned to the cupboard by the time that the last gatekeeper leaves Cameron Hall.
• No more than five $5 notes should be left in the coin box at any one time.
  • Any excess $5 notes and all notes of a higher denomination should be put into the wall box and recorded in the finance tracking book.
• Splat Rule:
  • Unigames will cover half the cost of any game resources (such as 'splat' books or board games) when a member or group of members pledges the other half, subject to a committee vote.
    • The purchased resources will belong to Unigames.
    • This regulation is intended to supply things such as non-core RPG texts for club members to use.
• If a person donates a resource or pledges money (for example, via the 'Splat Rule') towards the purchase of a book, then it shall be recorded as such inside the resource.
• Unigames will cover the cost of a one-day pass to SwanCon so that the Librarian or their delegate may research and trial resources for the club.
• The treasurer will add funds to the club's Uniprint account when it has less than $10.
• Unigames committee members and gatekeepers can remove and ban, or 'door' individuals from the club room for a length of time decided by them and based on the severity of the situation.
  • This banning also prevents the banned individual from attending Unigames events, regardless of the event's location.
  • The maximum length of time that an individual can be banned is until the next committee meeting or general meeting, at which point the banning will be reviewed and either continued or lifted.
• During or immediately after a food run the treasurer, or the individual who owns the car being driven to facilitate the food run, may claim a consumable for themselves as payment in lieu of 'petrol money'.
  • This consumable shall not be worth more than $3.
• The club room may be left unsupervised by a gatekeeper in some circumstances.
  • This can only be done if all three of the following conditions are true:
    • There are other people in the club room, who have been instructed to not touch the money box and have been informed of the situation.
    • The money box is visible to the webcams.
    • The gatekeeper in question is going to the bathroom, searching Cameron Hall for another gatekeeper, or taking some other task that will take no more than two minutes.
  • In all other scenarios, all people should be removed from the clubroom and it should be locked.
• Committee may appoint 'webkeepers'. Webkeepers are club members who have additional administrator privileges on some of the club's digital spaces.
  • Webkeepers are intended to be appointed by committee for the following purposes:
    • Technical support in the event that committee requires it.
    • Continual development or maintenance on club digital infrastructure. (Examples: the website, or the library database.)
  • Committee may decide the extent to which each webkeeper gains privileges.
    • In particular, Committee must be aware of the extent of personal information able to accessed in this manner.
  • A committee member may hold this role.

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