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Unigames Committee Meeting #11 - 16/05/2022 ¶

tags: committee meeting 2022 ¶

Attending ¶

• Emerald
• Jackie
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Everest

Apologies ¶

• Alistair
• Texas

Absent ¶

Meeting scheduled: 5:00Pm

Meeting open: 5:18 Pm

Reports: ¶

President's Report (Emerald): ¶

• hi gibbi
  • how're you
    • Im dying
    • ANOVA
  • Built Rome in a day
  • Now only have an overwhelming amount of regular assignments to do
  • Did the Integral
  • Went to tennancy consult
  • Emerald is besties with the tennancy chair
    • Actual change happening in Cam Hall
  • Did not do action items
    • (She also didnt have any)
  • Everybody get lots of sleep
  • Please turn off procrastinating apps
    • You can just delete reddit off your phone

Vice-President's Report (Jackie): ¶

• good god i'm still here (not as in committee but like in general)
• the only day that happened for me last week was thursday
• come to panto on Friday use the code RubyShoes20 for a special friend discount on the tickets
• had an accidental delirious 1 hour session of working on poster last night but it's good

Treasurer's Report (Texas): ¶

• did not do envirogrant but I did remember to email about it last night
• would like someone else to spend money so I can reimburse Connor via bank
• how do I still have so much to do with 2 weeks left
• acc balance: $4973.56

Secretary's Report (Gibbi): ¶

• On the lab report grind
  • Soul gone
  • Mind Shattered
  • Spirit Broken
• Would like to donate that there cardboard box to committee
• No newsletter until after exams im sorry

Librarian's Report (Luna): ¶

• I'm FREE!
• I returned to normal health levels.
• Unfortunately normal health levels is still low.
• Have seen some friends which were very nice :) but not all friends :(
• Also my right arm aches, I had blood taken and got free flu.

Fresher Rep's Report (Hannah): ¶

• cuddles are the only thing stopping me from just throwing my laptop out the window
• how is it so late in the semester but somehow still not over????
• is time even real now??
• Got all the acheivements in the discord party mode

Reports de la OCM (Chris, Connor, David, Everest): ¶

• Chris:

  • aaaaaahhhhh
  • working on next rpg event emp tonight
  • done draft for said event's discord announcement
  • we're getting to the end of semester, so everyone get your sleep, eat food, and drink lots of water, you surviving should take top priority

• Connor:

  • Ummmm fresher campaign happened
  • Hope everyone is well, hope y’all’s end of semester Uni stuff is going well :DD
  • My cat and dog love Covid scares
    • +ANOVA Scares

• David:

  • Call of Cthulhu was indeed fun (thanks gamers)
    • Shot some frog people
  • Carpet tape day this weekend probably
  • Hee hee hee ha (grr)

• Everest:

  • i have done nothing of note
  • current am the only person in my house without immense nerve pain
  • please mr doctor sir can i pick up more painkillers
  • hi everyone
  • MY KICKSTARTER CAME <3333333333 :D
  • Really excited about their game

Immediate Past President's Report (Alistair): ¶

• Alistair has attended: ==9.75/12== Meetings
  • He is not here

Past action Items: ¶

Jackie Shan:

Put up panto reminder tomorrow (10/05) - Done

Fix camp budget, poster and write up food and dish roster - Done

Alex Bennett:

Submit Envirogrant Early - In Progress

Ethan Gibson:

Organise Charity Vigil Donation - Not Done

Write up Intermediate Magic Primer for committee - Not Done

Hannah Niklaus:

(with Connor) Organise Lo-fi Boardgame - Not Done

Christopher Leak:

Ungreenify the committee poster - Not Done

Do expression of interest and locate GMs for One page RPGs - Done

Connor Brennan:

(with Hannah) Organise Lo-fi Boardgame - Not Done

Usual Suspects ¶

Unigames goes to Panto - [20/05/2022] ¶

• Posters Up
• Event is up
• Jackie has posted the discount code
• Will make a post with the special friend code they just released
• Jackie: If you would like to buy the friends of panto discounted tickets with the 20% discount code, use RubyShoes20 @ https://www.ticketswa.com/event/wizard-aus

Board Games ¶

• Lo-fi Boardgames - Study Week
  • Event will go up this week

Connor, Hannah: Put up lo-fi board games event

RPGs ¶

• One Page RPG Oneshot Night - [Week 12]
  • Event to go up today

Chris: Put up discord announcement and EMP for One Page RPGs

Magic: The Gavining ¶

Commander Legends: Baldurs Gate Prerelease - Sunday 05/06/2022 ¶

• Entry will be $35
• Will notably a draft and not sealed

Fresher Campaigns ¶

• No updates

Upcoming Events: ¶

Unigames [REDACTED] "I" ¶

• Poster is nearly done
• Jackie has made drafts of it
  • Leaning into the art deco vibes
• Jackie has also edit the [Redacted] Budget
  • We can now decide on ticket price as long as our menu budget is under 20 per person

Ticket Pricing ¶

Suggested Selling is approximately a month with early bird being the first 2 to 3 weeks

• Option A

  • Standard pricing structure in previous years has been $100 early bird then $110 standard after the early bird duration

• Option B

  • Alternatively ticket price as $110 for the whole duration with included $10 snack voucher for the duration of early bird

• Motion for Ticket selling options

  • Option B passes unanimously

• Early Bird Period

  • Will be decided when [Redacted] is approved
  • If [Redacted] is approved in the next week then early bird will finish on 10th of June [10/06/2022]
• As part of ticket sale we can have an additional section if people would like to buy additional fridge credit

Far Future Events ¶

Quiz Night ¶

PROSH ¶

Roleplay for Life ¶

Relay for Life ¶

Hall-o-ween ¶

Joint [REDACTED] ¶

• No Updates

Uncharity vigil ¶

Reimbursements: ¶

• Approved
  • $251.24 to Texas for Food Run
  • $560.00 to Everest for Pre-release

• Pending

• Unsubmitted

  • $44.18 Connor for carpet tape

Guild: ¶

Tenancy Meeting ¶

• Emerald: It was a good meeting
  • They might be looking into fixing the holes in the ceiling
  • Fixing the sink
  • Potentially changing any of the broken locks
  • Get new cleaning supplies
  • Might get professional cleaners to clean Cam Hall
  • They will prepare forms some of which will be relevant to Cam Hall
  • Is very pleased overall

SOCPAC ¶

• We need to submit a form about our incorporation status
• We will also need to decide on an SCE (Safe Clubs & Events Officer)
  • Their role is largely relevant to us for larger events
    • e.g. camps and quiz nights
  • Emerald volunteers to be Unigames's SCE

Emerald: Submit incorporation & SCE form

Missing Money ¶

• No Updates

Semester grant ¶

• Jackie and Texas will work on the semester grant this week

Jackie, Texas: Categorise purchases for semester grant

Envirogrant ¶

Texas: Submit envirogrant

General Business: ¶

Gatekeepers ¶

• No New Gatekeepers Approved

Webkeepers ¶

• No Webkeepers

Room Update ¶

• Reminder to everyone that under our regulations, members get an up to $1 consumable for both vacuuming the room, and taking out the bins
  • Jackie: please vacuum the room guys
• Room will be vacuumed and cleaned this sunday ready for carpet tape too

David, Everest: Clean and vacuum room

Air Conditioning ¶

• No Updates
• Repairs scheduled for early June

Table ¶

• As of 08/05 we are 10th in the queue and they are going through at a rate of about 3 per weeks
• Jim at the table company estimated another 3 to 4 weeks
  • does not expect payment until the table is completed
  • should be ready next month?!

Library ¶

Book Buy ¶

• Jackie suggest bookbuy the week post camp
  • And suggests bookbuy suggestion the monday of the week prior to camp

Donation ¶

• Gibbi would like to donate both Sin and Strata ( expansions for spire)
  • Committee votes and unanimously accepts the donation

Sleeving Cards ¶

• No Updates

Classification system ¶

• No Updates

Food runs ¶

• Gibbi forgor to do a food run (blames it on assessments) > Gibbi: food run this week

Webkeeping ¶

Committee Business ¶

Charity Vigil - [16/04/2022 - 17/04/2022] ¶

Ethan: Organise Charity Vigil Donation

Chris: Ungreenify Poster

Meeting closed: 6:25PM