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Unigames Ordinary General Meeting 23/10/20 ¶
Attending: ¶
- Alistair Langton
- Autumn Brough
- Taylor Home
- Merlin Locke
- Matt Winslade
- Cam Locke
- Andrew "Gozz" Gozzard
- Ashleigh Saringer
- Emerald Aindow
- Donald Sutherland
- David Adams
- Harry Trumble
- Colin Fielding
- Edward Kammann
- Simon Lawrance
- Keifer Dyson
- Harrison Lee-Kelly
- Guinevere Sellner
- Alice Rosario
- Jackie Shan
- Kyle Barrow
- Joshua Moncaster
- Alaura Evans
Meeting Scheduled: 1pm
Meeting Open: 1:12pm
Reports ¶
Review of the expulsion of Liam Prince as per section 13.4 of the Unigames constitution ¶
- Taylor outlines the rules of discussion: We will not be discussing the nature of complaints, and in many cases we are not allowed to.
- Complaints initially came in at the end of 2019 committee's term, and was carried directly into 2020 committee's hands. We reviewed the complaints and followed the usual procedure: Liam was doored while investigation was ongoing
- This progressed into a suspension, to be reviewed at the next general meeting.
- Meetings were had with Jacob, Bre, and a rep from Student Assist.
- Since committee members could always be, to some degree, construed to have a conflict of interest in backing up an ex-committee member, committee was very keen on letting Guild take the lead.
- About a month ago, when we sent out this agenda, committee got in contact with Tony to share the information. We were urged to share the issue with Complaints, contrary to our earlier advice to not share the information.
- Shortly after a meeting was had with the Complaints office. Committee were informed that we weren't allowed to expel a member from the society, due to fair judgement rules and the delicacy of interpersonal conflicts.
- Committee has been in contact with Liam over email, and he has been willing to listen and proposed a suspension himself.
- Complaints were able to help us with an Agreement of Behaviour, which Liam voluntarily signed.
- Liam is suspended from Unigames until 2022.
- Question is asked of why an indefinite suspension is not implemented. Guild is not currently able to permit us to do that.
- Question is asked of whether the Uni/Guild might turn around and tell us we're not allowed to suspend members. Not a concern, as Liam cooperated and willingly signed the paper.
- Question asked: If procedures were revised to permit a permanent expulsion, would committee favour an expulsion? Committee has in the past voted in favour of preferring a permanent expulsion, and will be assembling a doc of recommendations for 2021/2022 committees. Before the suspension is lifted, we will strongly recommend that the committee has a meeting with the uni.
Constitutional Amendments ¶
- Major revision of the constitution proposed by Taylor Home, seconded by Gozz.
- Alistair explains our plan of action, in which we will go through the whole new revision, and then vote on the whole thing as a block.
- Proposed new revision: https://docs.google.com/document/d/1AirOPU-FrS0lEvpEK92iBu5qBAIv3SUcBum8l_iF9vk/edit?usp=sharing
- "Things we're doing at the recommendation of the University, i.e. everything to do with exclusion, suspension, expulsion, discipline, membership, committee powers, etc."
- The powers of suspension and expulsion, grouped together as "exclusion", should not be brought to a general meeting. The new revision provides a specific definition of exclusion and directs committee to handle exclusions in relative privacy, under close supervision from the guild and university.
- A suspension requires a 2/3 majority of committee and a vote to expel must be unanimous.
- The Duties and Powers of committee are more well defined, and now explicitly include the power to grant members gatekeeper powers
- Membership has been rigourously defined and specifically disallows excluded members from being members.
- "Things to make the Secretary's life easier, i.e. notice requirements for meetings"
- Revised the notice requirements for a General Meeting to disallow sending out the agenda immediately after sending out notice (i.e. preventing anyone from submitting agenda items)
- Additionally, included a time buffer between final agenda items being submitted and the agenda needing to be sent out.
- Motion to change 16.1.1 of the constitution to change "four" to "seven"
- "Go through the entire document and every proposed change from top to bottom. If anyone has questions or concerns, we will stop and discuss, if there are objections we will debate, if we don't agree we will vote to amend the proposal. Given the number of moving parts that interact it will be easier to amend the proposal than to vote each change in one by one because we risk ending up with a document that isn't internally consistent."
- The whole new constitution is reviewed
- Winslade repeates his concern about procedures for informing members about expulsion discussions
- Motion to adopt all of Taylor's proposed amendments to the constitution, en block
General business ¶
- Question raised regarding whether SOC will follow through on their responsibilities to us when they approve or dismiss our new constitution
- Taylor outlines her intentions to send recommendations through to Guild on how to better handle communications with clubs and avoid situations where Guild has to tell clubs they can't do what they thought
- Keifer uses our time for two more seconds to say good job everyone
Meeting closed 2:59pm
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This Week's Action Items: