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2019 ¶

Attending ¶

Taylor
Donald
Alistair
Colin
Elana
Emerald

Apologies ¶

Alaura
Aoibhinn
Amelia
Gavin

Absent ¶

none

Meeting open: 11:54AM

Reports discussion: ¶

Discussion about the report's location in the meeting
They have a tendancy to waffle on, and have caused the last points of the meeting to be rushed through at some points
We do have an earlier meeting time than usual now though, so /shrug?
Also: should OCMs have reports?
- Low priority, only have a few use-cases
Conclusions:
- Exec reports are made in advance
- Reports are still at the start of the meeting
- If OCMs have a report, they can also submit it in advance

Reports: ¶

President's Report: ¶

Had an emergency, isn't here

Vice-President's Report: ¶

Recovering from things, is here
Taken over most of Jasmine's tasks
Spring feast is doing something interesting this year, so this should be cool

Gatekeepers ¶

>Donald: Add forms to database (free free to help)

Treasurer's Report: ¶

Account balance: $2282.88
15 sign-ups from club carnival!

Secretary's Report: ¶

Laptop is working again
>Donald: Update committee, constitution, and regulations on website

Librarian's Report: ¶

Overdue items: none
Gavin has a strike
Also: people know about the large scale borrowing form!
>Alaura: Advertise the large-scale borrowing form
Going to go to Bunnings tomorrow

Fresher Rep's Report: ¶

My ear hurts
Everything for the refresher rewelcome tomorrow is done and sorted, kind of expecting more returning members than freshers but hey it'll be fun
Microwave purchase pending, I'll get the $169 1000W(?) on the weekend if that can be approved, otherwise nbd
Also I actually looked at the goddamn draft email to the enviro department, so that's the most progress I've made in months

Past action Items: ¶

Alaura:

Chat with Winslade about future scheduling - not done

Go through Camp feedback and begin writing a handover - not done

Book Manjedal for next year - not done

Respond to archeology about marquee - done

Draft an apology (along with Taylor) - not done

Fill out App form - not done

Take away the fridge - not done

Get together after camp to sort out archive (along with Donald) - not done

Make a whenisgood for the archive party event - done

Do a sort on the google drive after camp - not done

Make new facebook events for commitee meeting - done

Aoibhinn:

Organise MCW things - done

Get Panto info (along with Taylor) - done

Taylor:

Check if we got Quiz money - done, we don't have it

Do a full financial breakdown of camp - not done

Print flyers for tomorrow - done

Draft an apology (along with Alaura) - not done

Talk to Irene about broken exit sign - done, told Gavin about it

Get Panto info (along with Aoibhinn) - not done

Donald:

Add forms to database (free free to help) - not done

Make a new archive guide - not done

Get together after camp to sort out archive (along with Alaura) - not done

Post about reports in commitee group - not done, but resolved

Alistair:

Put the minutes up for SLARP - done

Do Bunnings run for tape + furniture felt - not done

Archive Ad Eva history - not done

Elana:

Organise one-shot EMP - done

Ask about extra donation tin - not done

Inquire about battle tin with other clubs - done

Colin:

Organise a board games night for the week of the 26th - not done

Sort out LARP Training events - done

Sort out LARP Training events (along with )

Print a laminate busy-bee list - done

Laminate and print fridge poster - done

Jasmine:

Make a list of things that you're doing so we can redistribute after the OGM - done

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Re-fresher-re-welcome is happening tomorrow!
Amelia is organising people to help
It is happening at the same time as the panto read-through, so there will be some overlap
No person on committee has a car to do pizza
- >Emerald: Organise a car for tomorrow
Get hyped!
Next one to be run on the week of the 26th
- >Colin: Organise a board games night for the week of the 26th

RPGs ¶

13th Age One-shot
- 21st of August at 5PM!
- Elly, Szymon, Winslade are GMs!
- EMP is done, also event is up!
Next one-shot: Song of Ice and Fire (RPGoT)

Magic ¶

Sealed league will be resolved for this afternoon
Any further magic events?
Commander night next week?
>Donald: Organise next magic commander night

Wargames ¶

It went pretty well!
Feedback:
- Keep it to a single system next time
- Advertising was luckluster
  - Posters around campus probably
- Armies are great, just the terrain needs sorting
>Emerald: Scope out the weekend of 7th September for Wargamers

Fresher Campaigns ¶

>Taylor: Get sign-up form done and out for tomorrow
So that we can get freshers interested tomorrow

Collabs: ¶

PMSS: 8th August
- They seemed happy ¯\_(ツ)_/¯
UniAccess:
- Cristine from UniAccess wants to borrow Hamsterrole and Coup
Maybe check with previous collab'ers and see if they want to again?
Maybe contact the collages + RSD
>Alaura: Post about large-scale borrowing to presidents page
>Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events: ¶

General: ¶

Quick re-fresher on schedules of stuff

Quiz Night [10th May]: ¶

Withdrawal has been submitted by UCC
It should arrive within a few days

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: ¶

>Alaura: Chat with Winslade about future scheduling
>Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
>Alaura: Go through Camp feedback and begin writing a handover
>Taylor: Do a full financial breakdown of camp

[REDACTED] 2020: ¶

>Alaura: Book Manjedal for next year

Club Carnival ¶

It was good!
15 sign-ups, 14 of those were students
A few people were persuaded to come to the RFRW

Re-fresher Re-welcome: ¶

Pizza is discussed, we will be charging people
Car has been organised for it
Should be good!

LARP1001 ¶

Reps: Colin, Emerald + Elana, Aoibhinn
Colin has done some work
Dates are weekends of weeks 5, 8, 11, and maybe another after exams
1-4pm?
Venues:
- Prescott court:
  - For terrain purposes it's pretty good
EMP:
- Event managers and first-aid officers are needed
- Ongoing/recurring EMP is a good thing here
- We'll have to talk to events to make sure
- We will also need a risk assessment
Talked to UniSFA about maybe a collab?
- Will have to wait for details
>Colin: Book venue for LARP1001
>Colin: Organise EMP for LARP1001
Advertising:
- If we get all of the dates set in stone, Donald can make one poster for all of the events

Roleplay for Life [7th/8th September]: ¶

Reps: Alistair, Donald + Alaura
EMP will be required
We can re-use last year's EMP
GMs will need to be organised
- Systems + fundraising structure
And equipment needs to be organised + tested
- Some from Gozz
- >Donald: Ask UCC about equipment borrowing
Get everything sorted for the stream an hour prior
>Alistair,Donald,Alaura: Find the RP4L handover
Scheduled breaks are important for the main stream
- Maybe a very small one-shot during the breaks
- Everyone arm-wrestles Colin

Charity Vigil [28th/29th September]: ¶

Reps: Colin, Taylor
Current clubs that want to be involved:
- Unigames
- UniSFA
- Panto
We also need to pick a charity
- Guild food pantry?
- Small charities
- We don't raise enough money to split between multiple charities
>Taylor: Make a poll for charity selection
EMP + booking needs to be done

Relay for Life [12th/13th October]: ¶

Reps: Taylor + Elana, Emerald
We need tins
- UCC+Uwanime is keen for BattleTin
Maybe some informal practice walks/jogs beforehand?
Early-bird sign-ups end on the 18th August
- If you want sign up go to bit.ly/Unigains19
Jim's Funraising:
- >Alaura: Work on shirt funraising logistics
>Elana: Make event for Relay for Life

MCW - Multicultral Week [17th October]: ¶

They're doing an activity area, which we own't have to pay for
- We will need many many tables + chairs
We've expressed interest
Our plan: to run board games!

Cameron Hall-oween [25th or 25th October]: ¶

Reps: Aoibhinn, Amelia
Clubs that want to be involved:
- UniSFA
- Panto
- UCC?
- UWAnime??
Talked to Will a little bit
Reps are being discussed
Venue will still be CCZ
We need to contact RSAs wayy earlier this time

Summer LARP: ¶

Another meeting hasn't happened
Concept: University Gothic
- Annique is veryyyy excitied

Un-Charity Vigil: ¶

Very far in the future

Guild ¶

FilAus Incident:
- >Taylor,Aoibhinn,Alaura: Draft an apology
- Taylor is going to do the vast amount of it today
Tenancy allocations:
- No updates
Guild App
- >Alaura: Fill out App form
Elevator:
- No updates

Room Update: ¶

Microwave:
- We are buying a $169 (nice) Microwave
Speakers:
- Alaura is not here
Soft plastic recycling:
- Amelia made more edits to her draft
Old fridge:
- Alaura still needs to pick up the fridge
- >Alaura: Take away the fridge
Bunnings things:
- Fridge Whiteboard
  - Unfortunately they slid a bit
  - If we apply more + tape them it should be good
- Noodles
  - Still need some double-sided tape
- Floor felt
  - Taylor has eyes on a product to help
- Tiny whiteboard
  - For long-term borrowing things
- President's picture
  - Magnets for the filing cabnet are being got during the Bunnings Run
Wargaming shelf
- No updates
Busy-Bee list:
- Has been printed!

Reimbursements: ¶

Pending
- None

General Business: ¶

Embroidery:
- Ongoing
Handover:
- Jasmine is no longer actioned to do anything
- Jasmine is a free elf
New T-Shirts:
- Put a bunch of colour options up on the webpage and let capatilism do its thing
- Aoibhinn has a name of a company to do shirts!
  - Aussie Grown
Archives:
- >Donald: Make a new archive guide
- >Alaura: Do a sort on the google drive after camp
- >Everyone: Fill out the Whenisgood
Board games guide:
- Still working on it at people's leisure
- Make a post encouraging people to review board games
  - Board game review of the week!
  - Sounds cute/wholesome
  - >Alistair: Make post about weekly board game reviews
Food run:
- Next food run to happen by the 19th of August
- Sunday, after 3pm
  - Being done by Colin + Taylor/Donald
  - >Colin,Taylor,Donald: Do food run on the 19th
Campus Toilets:
- They still haven't been locked
- Other clubs are keen to sit down with Tenancy about it
- Alaura is going to meet with Taco to talk about the keybearers policy
Ad Eva
- >Alistair: Archive Ad Eva history
Optional membership cards
- Jasmine needs to upload examples still
Prof Comp
- We spoke to our group
- Sounds like it will be great
- Gozz pointed them in the right direction
- >Taylor: Respond to Prof Comp group w/ corrections to minutes
SOC Masterlist
- Aoibhinn has asked for us to be added on
- We haven't received an answer yet
Fridge Poster:
- Printed!
Facebook things:
- Our questions have dissapeared!
  - >Donald: Make questions on the group again
- Also, turn on approval posting on the group?
  - Consensus: It should be fine, we'll try it
- Make a "how to FB admin" document?
  - >Colin: Start up a FB admin document
Discord things:
- We should make the discord nice, with a welcome page
- Aoibhinn has some ideas
- >Aoibhinn: Talk to people about Discord things
Mailing lists:
- >Donald: Git gud with the mailing lists
OGM:
- We want to hold another OGM soonish for some constitutional changes
- >Taylor: Book the Guild Council Room for 1pm on 10/9
- >Taylor+Donald: Go through the constitution

Meeting closed: 2:21PM ¶

Action Items: ¶

Alaura:

Advertise the large-scale borrowing form

Post about large-scale borrowing to presidents page

Chat with Winslade about future scheduling

Go through Camp feedback and begin writing a handover

Book Manjedal for next year

Find the RP4L handover (along with Donald, Alistair)

Work on shirt funraising logistics

Draft an apology (along with Aoibhinn, Taylor)

Fill out App form

Take away the fridge

Do a sort on the google drive after camp

Aoibhinn:

Watch out for board game events to snipe clubs for collabs

Look into Unigames solo Mega-Game-esque events a la Primarchs

Draft an apology (along with Alaura, Taylor)

Talk to people about Discord things

Taylor:

Get sign-up form done and out for tomorrow

Do a full financial breakdown of camp

Make a poll for charity selection

Draft an apology (along with Alaura, Aoibhinn)

Do food run on the 19th (along with Donald, Colin)

Respond to Prof Comp group w/ corrections to minutes

Book the Guild Council Room for 1pm on 10/9

Go through the constitution (along with Donald)

Donald:

Add forms to database (free free to help)

Update committee, constitution, and regulations on website

Organise next magic commander night

Ask UCC about equipment borrowing

Find the RP4L handover (along with Alaura, Alistair)

Make a new archive guide

Do food run on the 19th (along with Taylor, Colin)

Make questions on the group again

Git gud with the mailing lists

Go through the constitution (along with Taylor)

Alistair:

Find the RP4L handover (along with Alaura, Donald)

Make post about weekly board game reviews

Archive Ad Eva history

Elana:

Make event for Relay for Life

Colin:

Organise a board games night for the week of the 26th

Book venue for LARP1001

Organise EMP for LARP1001

Do food run on the 19th (along with Taylor, Donald)

Start up a FB admin document

Emerald:

Organise a car for tomorrow

Scope out the weekend of 7th September for Wargamers

Other:

(Everyone) Fill out the Whenisgood