# Unigames Committee Meeting #22 - 12/08/2019

#### Attending
- Taylor
- Donald
- Alistair
- Colin
- Elana
- Emerald

#### Apologies
- Alaura
- Aoibhinn
- Amelia
- Gavin

#### Absent
- none

**Meeting open**: 11:54AM 

## Reports discussion:
- Discussion about the report's location in the meeting
- They have a tendancy to waffle on, and have caused the last points of the meeting to be rushed through at some points
- We do have an earlier meeting time than usual now though, so /shrug?
- Also: should OCMs have reports?
    - Low priority, only have a few use-cases
- Conclusions:
    - Exec reports are made in advance
    - Reports are still at the start of the meeting
    - If OCMs have a report, they can also submit it in advance

## Reports:
### President's Report:
- Had an emergency, isn't here

### Vice-President's Report:
- Recovering from things, is here
- Taken over most of Jasmine's tasks
- Spring feast is doing something interesting this year, so this should be cool
#### Gatekeepers
- >Donald: Add forms to database (free free to help)

### Treasurer's Report:
- **Account balance**: $2282.88
- 15 sign-ups from club carnival!

### Secretary's Report:
- Laptop is working again
- >Donald: Update committee, constitution, and regulations on website

### Librarian's Report:
- **Overdue items**: none
- Gavin has a strike
- Also: people know about the large scale borrowing form!
- >Alaura: Advertise the large-scale borrowing form
- Going to go to Bunnings tomorrow

### Fresher Rep's Report:
- My ear hurts
- Everything for the refresher rewelcome tomorrow is done and sorted, kind of expecting more returning members than freshers but hey it'll be fun
- Microwave purchase pending, I'll get the $169 1000W(?) on the weekend if that can be approved, otherwise nbd
- Also I actually looked at the goddamn draft email to the enviro department, so that's the most progress I've made in months

## Past action Items:
Alaura:
> - Chat with Winslade about future scheduling - not done
> - Go through Camp feedback and begin writing a handover - not done
> - Book Manjedal for next year - not done
> - Respond to archeology about marquee - done
> - Draft an apology (along with Taylor) - not done
> - Fill out App form - not done
> - Take away the fridge - not done
> - Get together after camp to sort out archive (along with Donald) - not done
> - Make a whenisgood for the archive party event - done
> - Do a sort on the google drive after camp - not done
> - Make new facebook events for commitee meeting - done

Aoibhinn:
> - Organise MCW things - done
> - Get Panto info (along with Taylor) - done

Taylor:
> - Check if we got Quiz money - done, we don't have it
> - Do a full financial breakdown of camp - not done
> - Print flyers for tomorrow - done
> - Draft an apology (along with Alaura) - not done
> - Talk to Irene about broken exit sign - done, told Gavin about it
> - Get Panto info (along with Aoibhinn) - not done

Donald:
> - Add forms to database (free free to help) - not done
> - Make a new archive guide - not done
> - Get together after camp to sort out archive (along with Alaura) - not done
> - Post about reports in commitee group - not done, but resolved

Alistair:
> - Put the minutes up for SLARP - done
> - Do Bunnings run for tape + furniture felt - not done
> - Archive Ad Eva history - not done

Elana:
> - Organise one-shot EMP - done
> - Ask about extra donation tin - not done
> - Inquire about battle tin with other clubs - done

Colin:
> - Organise a board games night for the week of the 26th - not done
> - Sort out LARP Training events - done
> - Sort out LARP Training events (along with )
> - Print a laminate busy-bee list - done
> - Laminate and print fridge poster - done

Jasmine:
> - Make a list of things that you're doing so we can redistribute after the OGM - done



## Agenda
### Usual Suspects:
####  Boardgames
- Re-fresher-re-welcome is happening tomorrow!
- Amelia is organising people to help
- It is happening at the same time as the panto read-through, so there will be some overlap
- No person on committee has a car to do pizza
    - >Emerald: Organise a car for tomorrow
- Get hyped!
- Next one to be run on the week of the 26th
    - >Colin: Organise a board games night for the week of the 26th

#### RPGs
- 13th Age One-shot 
    - 21st of August at 5PM!
    - Elly, Szymon, Winslade are GMs!
    - EMP is done, also event is up!
- Next one-shot: Song of Ice and Fire (RPGoT)

#### Magic
- Sealed league will be resolved for this afternoon
- Any further magic events?
- Commander night next week?
- >Donald: Organise next magic commander night

#### Wargames
- It went pretty well!
- Feedback:
    - Keep it to a single system next time
    - Advertising was luckluster
        - Posters around campus probably
    - Armies are great, just the terrain needs sorting
- >Emerald: Scope out the weekend of 7th September for Wargamers

#### Fresher Campaigns
- >Taylor: Get sign-up form done and out for tomorrow
- So that we can get freshers interested tomorrow

#### Collabs:
- PMSS: 8th August
    - They seemed happy ¯\\\_(ツ)_/¯
- UniAccess:
    - Cristine from UniAccess wants to borrow Hamsterrole and Coup
- Maybe check with previous collab'ers and see if they want to again?
- Maybe contact the collages + RSD
- >Alaura: Post about large-scale borrowing to presidents page
- >Aoibhinn: Watch out for board game events to snipe clubs for collabs

### Events:
#### General:
- Quick re-fresher on schedules of stuff

#### Quiz Night [10th May]: 
- Withdrawal has been submitted by UCC
- It should arrive within a few days

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- >Alaura: Chat with Winslade about future scheduling
- >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
- >Alaura: Go through Camp feedback and begin writing a handover
- >Taylor: Do a full financial breakdown of camp

#### [REDACTED] 2020:
- >Alaura: Book Manjedal for next year

#### Club Carnival
- It was good!
- 15 sign-ups, 14 of those were students
- A few people were persuaded to come to the RFRW

#### Re-fresher Re-welcome:
- Pizza is discussed, we will be charging people
- Car has been organised for it
- Should be good!

#### LARP1001
- Reps: Colin, Emerald + Elana, Aoibhinn
- Colin has done some work
- Dates are weekends of weeks 5, 8, 11, and maybe another after exams
- 1-4pm?
- Venues:
    - Prescott court:
        - For terrain purposes it's pretty good
- EMP:
    - Event managers and first-aid officers are needed
    - Ongoing/recurring EMP is a good thing here
    - We'll have to talk to events to make sure
    - We will also need a risk assessment
- Talked to UniSFA about maybe a collab?
    - Will have to wait for details
- >Colin: Book venue for LARP1001
- >Colin: Organise EMP for LARP1001
- Advertising:
    - If we get all of the dates set in stone, Donald can make one poster for all of the events

#### Roleplay for Life [7th/8th September]:
- Reps: Alistair, Donald + Alaura
- EMP will be required
- We can re-use last year's EMP
- GMs will need to be organised
    - Systems + fundraising structure
- And equipment needs to be organised + tested
    - Some from Gozz
    - >Donald: Ask UCC about equipment borrowing
- Get everything sorted for the stream an hour prior
- >Alistair,Donald,Alaura: Find the RP4L handover
- Scheduled breaks are important for the main stream
    - Maybe a very small one-shot during the breaks
    - Everyone arm-wrestles Colin

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- Current clubs that want to be involved:
    - Unigames
    - UniSFA
    - Panto
- We also need to pick a charity
    - Guild food pantry?
    - Small charities
    - We don't raise enough money to split between multiple charities
- >Taylor: Make a poll for charity selection
- EMP + booking needs to be done

#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- We need tins
    - UCC+Uwanime is keen for BattleTin
- Maybe some informal practice walks/jogs beforehand?
- Early-bird sign-ups end on the 18th August
    - If you want sign up go to bit.ly/Unigains19
- Jim's Funraising:
    - >Alaura: Work on shirt funraising logistics
- >Elana: Make event for Relay for Life

#### MCW - Multicultral Week [17th October]:
- They're doing an activity area, which we own't have to pay for
    - We will need many many tables + chairs
- We've expressed interest
- Our plan: to run board games!

#### Cameron Hall-oween [25th or 25th October]:
- Reps: Aoibhinn, Amelia
- Clubs that want to be involved:
    - UniSFA
    - Panto
    - UCC?
    - UWAnime??
- Talked to Will a little bit
- Reps are being discussed
- Venue will still be CCZ
- We need to contact RSAs wayy earlier this time

#### Summer LARP:
- Another meeting hasn't happened
- Concept: University Gothic
    - Annique is veryyyy excitied

#### Un-Charity Vigil:
- Very far in the future
    
### Guild
- FilAus Incident:
    - >Taylor,Aoibhinn,Alaura: Draft an apology
    - Taylor is going to do the vast amount of it today

- Tenancy allocations:
    - No updates

- Guild App
    - >Alaura: Fill out App form

- Elevator:
    - No updates

### Room Update:
- Microwave:
    - We are buying a $169 (nice) Microwave

- Speakers:
    - Alaura is not here

- Soft plastic recycling:
    - Amelia made more edits to her draft
    
- Old fridge:
    - Alaura still needs to pick up the fridge
    - >Alaura: Take away the fridge

- Bunnings things:
    - Fridge Whiteboard
        - Unfortunately they slid a bit
        - If we apply more + tape them it should be good
    - Noodles
        - Still need some double-sided tape
    - Floor felt
        - Taylor has eyes on a product to help
    - Tiny whiteboard
        - For long-term borrowing things
    - President's picture
        - Magnets for the filing cabnet are being got during the Bunnings Run

- Wargaming shelf
    - No updates

- Busy-Bee list:
    - Has been printed!

### Reimbursements:
- Pending
    - None

### General Business:
- Embroidery:
    - Ongoing

- Handover:
    - Jasmine is no longer actioned to do anything
    - Jasmine is a free elf

- New T-Shirts:
    - Put a bunch of colour options up on the webpage and let capatilism do its thing
    - Aoibhinn has a name of a company to do shirts!
        - Aussie Grown

- Archives:
    - >Donald: Make a new archive guide
    - >Alaura: Do a sort on the google drive after camp
    - >Everyone: Fill out the Whenisgood

- Board games guide:
    - Still working on it at people's leisure
    - Make a post encouraging people to review board games
        - Board game review of the week!
        - Sounds cute/wholesome
        - >Alistair: Make post about weekly board game reviews

- Food run:
    - Next food run to happen by the 19th of August
    - Sunday, after 3pm
        - Being done by Colin + Taylor/Donald
        - >Colin,Taylor,Donald: Do food run on the 19th

- Campus Toilets:
    - They still haven't been locked
    - Other clubs are keen to sit down with Tenancy about it
    - Alaura is going to meet with Taco to talk about the keybearers policy

- Ad Eva
    - >Alistair: Archive Ad Eva history

- Optional membership cards
    - Jasmine needs to upload examples still

- Prof Comp
    - We spoke to our group
    - Sounds like it will be great
    - Gozz pointed them in the right direction
    - >Taylor: Respond to Prof Comp group w/ corrections to minutes

- SOC Masterlist
    - Aoibhinn has asked for us to be added on
    - We haven't received an answer yet

- Fridge Poster:
    - Printed!

- Facebook things:
    - Our questions have dissapeared!
        - >Donald: Make questions on the group again
    - Also, turn on approval posting on the group?
        - Consensus: It should be fine, we'll try it
    - Make a "how to FB admin" document?
        - >Colin: Start up a FB admin document

- Discord things:
    - We should make the discord nice, with a welcome page
    - Aoibhinn has some ideas
    - >Aoibhinn: Talk to people about Discord things

- Mailing lists:
    - >Donald: Git gud with the mailing lists

- OGM:
    - We want to hold another OGM soonish for some constitutional changes
    - >Taylor: Book the Guild Council Room for 1pm on 10/9
    - >Taylor+Donald: Go through the constitution

**Meeting closed**: 2:21PM
--
#### Action Items:
Alaura:
> - Advertise the large-scale borrowing form
> - Post about large-scale borrowing to presidents page
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Book Manjedal for next year
> - Find the RP4L handover (along with Donald, Alistair)
> - Work on shirt funraising logistics
> - Draft an apology (along with Aoibhinn, Taylor)
> - Fill out App form
> - Take away the fridge
> - Do a sort on the google drive after camp

Aoibhinn:
> - Watch out for board game events to snipe clubs for collabs
> - Look into Unigames solo Mega-Game-esque events a la Primarchs
> - Draft an apology (along with Alaura, Taylor)
> - Talk to people about Discord things

Taylor:
> - Get sign-up form done and out for tomorrow
> - Do a full financial breakdown of camp
> - Make a poll for charity selection
> - Draft an apology (along with Alaura, Aoibhinn)
> - Do food run on the 19th (along with Donald, Colin)
> - Respond to Prof Comp group w/ corrections to minutes
> - Book the Guild Council Room for 1pm on 10/9
> - Go through the constitution (along with Donald)

Donald:
> - Add forms to database (free free to help)
> - Update committee, constitution, and regulations on website
> - Organise next magic commander night
> - Ask UCC about equipment borrowing
> - Find the RP4L handover (along with Alaura, Alistair)
> - Make a new archive guide
> - Do food run on the 19th (along with Taylor, Colin)
> - Make questions on the group again
> - Git gud with the mailing lists
> - Go through the constitution (along with Taylor)

Alistair:
> - Find the RP4L handover (along with Alaura, Donald)
> - Make post about weekly board game reviews
> - Archive Ad Eva history

Elana:
> - Make event for Relay for Life

Colin:
> - Organise a board games night for the week of the 26th
> - Book venue for LARP1001
> - Organise EMP for LARP1001
> - Do food run on the 19th (along with Taylor, Donald)
> - Start up a FB admin document

Emerald:
> - Organise a car for tomorrow
> - Scope out the weekend of 7th September for Wargamers

Other:
> - (Everyone) Fill out the Whenisgood