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2019 ¶

Attending ¶

Alaura
Aoibhinn (via discord)
Donald
Alistair
Amelia
Elana
Colin
Jasmine (via discord)

Apologies ¶

Taylor

Absent ¶

none

Meeting open: 3:30PM

Reports: ¶

President's Report: ¶

I've been mostly studying for exams and job searching
Sleep stress repeat sometimes eat

Vice-President's Report: ¶

Sweden

Treasurer's Report: ¶

Account balance: $1506.69
Is also Sweden, but closer

Secretary's Report: ¶

My D&D character died to a fucking rug
I'm so sad
F
I managed to
Ran prerelease, 12 people, was good

Librarian's Report: ¶

Overdue items: none
My D&D character died to a Giant because Donald's died to a fucking rug
Printed off a new book
No repairs yet

Fresher Rep's Report: ¶

Hi hello
F for Donald's character
My week has been more heck'd than expected
Now that I know how to do things, I will get onto things

Past action Items: ¶

Alaura:

Chat with Winslade about future scheduling - not done

Go through Camp feedback and begin writing a handover - WIP

Book the meeting at GFC - done

Make an event for it - will do

Draft an apology (along with Jasmine) - not started

Research new speakers - WIP

Get together after camp to sort out archive (along with Donald) - not done

Make a whenisgood for the archive party event - not done

Do a sort on the google drive after camp - not done

Aoibhinn:

Send a reply to Kate - done

Contact GMs - done

Taylor:

Do quiz night money calculations - not done

Talk to Irene about broken exit sign - not done

Donald:

Add forms to database (free free to help) - not done

Make a new archive guide - not done

Get together after camp to sort out archive (along with Alaura) - not done

Put new regulations on the website - WIP

Make form available - done

Amelia:

Contact Enviro department - WIP

Talk to Nadia about soft plastic recycling - not done

Jasmine:

Look into Unigames solo Mega-Game-esque events - WIP

Draft an apology (along with Alaura) - not done

Other:

(Colin) Organise a new board games night for the week of the 15th - not done

(Everyone) Collect cardboard for making LARP armour - WIP

Gatekeepers ¶

>Donald: Add forms to database (free free to help)

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Board games afternoon had about 5 people, max
Next one is on the week of the 15th, some time next week, probably Friday
Winter themed games

RPGs ¶

nWoD one-shot is up for the 11th!
GMs: Cam and Melissa
Next one: Stars Without Number?
- Skip the next week, because everyone will be away

Magic ¶

Prerelease was pretty good, 12 people
Product needs to be returned to Tactics
Sealed league on it's final stages
>Donald: Sort out prize structure for the sealed league
Elana will take back the product to Tactics on Thursday

Wargames ¶

Escalation is still going
Kyle has been messaging committee with things
Painting day?
- After Donnelly probably
Kyle would like to do a Wargaming open day
Week 2 weekend?
- Saturday is LARP, so maybe Sunday?
- Depends on Kyle's availability really

Fresher Campaigns ¶

Amelia has not heard anything

Collabs: ¶

PMSS wants to do a collab, run on campus
>Alistair: Organise collab with PMSS

Events: ¶

Quiz Night [10th May]: ¶

>Taylor: Do quiz night money calculations
Still working on it
Close to sorting it out

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: ¶

>Alaura: Chat with Winslade about future scheduling
>Jasmine: Look into Unigames solo Mega-Game-esque events
>Alaura: Go through Camp feedback and begin writing a handover

OGM ¶

@ Friday Week 1 at 1PM
>Alaura: Book the meeting at GFC
>Alaura: Make an event for it

Winter Larp: ¶

>Everyone: Collect cardboard for making LARP armour
Poster can be made for it by Donald

Summer LARP: ¶

Still need to organise a meeting with UniSFA

Guild ¶

FilAus Incident:
- Still no reply from FilAus
- >Alaura,Jasmine: Draft an apology
Tenancy allocations:
- No updates >Taylor: Talk to Irene about broken exit sign
Guild App
- Guild is making a new UWA app to promote things
- Clubs can apply to be shown on here
- >Alaura: Fill out App form

Room Update: ¶

Busy Bee:
- Committee not being there on time is a poor reflection on committee, which isn't great
- Would be best for a designanted committee member to be there early to make sure things get started
- Also, having a prepared list of what to clean/fix/maintain in advance would be very good
Microwave:
- Looks pretty bad
- Paint looks like it's flaking off
- Maybe a food risk
- >Amelia: Research microwave replacements
- 1000W is ideal, in the $50-100 range
- From Gumtree is also acceptable
Speaker:
- >Alaura: Research new speakers
Soft plastic recycling:
- Email has been drafted
- >Amelia: Contact Enviro department
- Also UniSFA does it as well, so we can maybe collaberate in that regard
- >Amelia: Talk to Nadia about soft plastic recycling
Gumtree:
- Alaura needs to pick up the fridge
- >Alaura: Take away the fridge
Fridge Whiteboard:
- Still need some strong magnets
Noodles:
- Still need to get some double-sided tape
Wargaming shelf
- No updates
Minis Box:
- New IKEA boxes for the minis
- Two, one to replace the damaged one and one new one
- >Amelia: Pop into IKEA to get those boxes
Campaign whiteboard:
- Merlin is going to put fancy writing on the campaign whiteboards
President's picture
- Need a space to hang the president's photo
- Magnet on to the filing cabinet? Sounds good

Reimbursements: ¶

Pending
- Donald: $150 for War of the Spark booster box
- Colin: ~$7 for water
  - Will get out of the money box
- Winslade: $4 for paper towels
  - Will have to be a cash reimbursement

General Business: ¶

Archives:
- >Donald: Make a new archive guide
- >Alaura+Donald: Get together after camp to sort out archive
- >Alaura: Make a whenisgood for the archive party event
- >Alaura: Do a sort on the google drive after camp
Board games guide:
- Still working on it at people's leisure
Food run:
- >Donald+Colin: Do a food run
Large scale borrowing
- Form is finally here
- Alistair wants to make a couple of edits
  - Disclaimer about the two weeks
  - Penalties for failure to return in a proper condition are spelled out
  - Due date
Campus Toilets:
- Action is still being taken
Ad Eva
- Our copy is the only one in existance
- We should reprint it and digitalise it to make sure we archive history
- >Alistair: Archive Ad Eva history
Optional membership cards
- We can make membership cards for those that don't have/don't want to use a student card
- Sounds like a good idea?
- >Alistair: Research membership cards

Meeting closed: 4:25PM

Action Items: ¶

Alaura:

Chat with Winslade about future scheduling

Go through Camp feedback and begin writing a handover

Book the meeting at GFC

Make an event for it

Draft an apology (along with Jasmine)

Fill out App form

Research new speakers

Take away the fridge

Get together after camp to sort out archive (along with Donald)

Make a whenisgood for the archive party event

Do a sort on the google drive after camp

Taylor:

Do quiz night money calculations

Talk to Irene about broken exit sign

Donald:

Add forms to database (free free to help)

Sort out prize structure for the sealed league

Make a new archive guide

Get together after camp to sort out archive (along with Alaura)

Do a food run (along with Colin)

Alistair:

Organise collab with PMSS

Archive Ad Eva history

Research membership cards

Amelia:

Research microwave replacements

Contact Enviro department

Talk to Nadia about soft plastic recycling

Pop into IKEA to get those boxes

Colin:

Do a food run (along with Donald)

Jasmine:

Look into Unigames solo Mega-Game-esque events

Draft an apology (along with Alaura)

Other:

(Everyone) Collect cardboard for making LARP armour