# Unigames Committee Meeting #18 - 08/07/2019

#### Attending
- Alaura
- Aoibhinn (via discord)
- Donald
- Alistair
- Amelia
- Elana
- Colin
- Jasmine (via discord)

#### Apologies
- Taylor

#### Absent
- none

**Meeting open**: 3:30PM 

## Reports:
### President's Report:
- I've been mostly studying for exams and job searching
- Sleep stress repeat sometimes eat

### Vice-President's Report:
- Sweden

### Treasurer's Report:
- **Account balance**: $1506.69
- Is also Sweden, but closer

### Secretary's Report:
- My D&D character died to a fucking rug
- I'm so sad
- F
- I managed to 
- Ran prerelease, 12 people, was good

### Librarian's Report:
- **Overdue items**: none
- My D&D character died to a Giant because Donald's died to a fucking rug
- Printed off a new book
- No repairs yet

### Fresher Rep's Report:
- Hi hello
- F for Donald's character
- My week has been more heck'd than expected
- Now that I know how to do things, I will get onto things

## Past action Items:
Alaura:
> - Chat with Winslade about future scheduling - not done
> - Go through Camp feedback and begin writing a handover - WIP
> - Book the meeting at GFC - done
> - Make an event for it - will do
> - Draft an apology (along with Jasmine) - not started
> - Research new speakers - WIP
> - Get together after camp to sort out archive (along with Donald) - not done
> - Make a whenisgood for the archive party event - not done
> - Do a sort on the google drive after camp - not done

Aoibhinn:
> - Send a reply to Kate - done
> - Contact GMs - done

Taylor:
> - Do quiz night money calculations - not done
> - Talk to Irene about broken exit sign - not done

Donald:
> - Add forms to database (free free to help) - not done
> - Make a new archive guide - not done
> - Get together after camp to sort out archive (along with Alaura) - not done
> - Put new regulations on the website - WIP
> - Make form available - done

Amelia:
> - Contact Enviro department - WIP
> - Talk to Nadia about soft plastic recycling - not done

Jasmine:
> - Look into Unigames solo Mega-Game-esque events - WIP
> - Draft an apology (along with Alaura) - not done

Other:
> - (Colin) Organise a new board games night for the week of the 15th - not done
> - (Everyone) Collect cardboard for making LARP armour - WIP

## Gatekeepers
- >Donald: Add forms to database (free free to help)

## Agenda
### Usual Suspects:
####  Boardgames
- Board games afternoon had about 5 people, max
- Next one is on the week of the 15th, some time next week, probably Friday
- Winter themed games

#### RPGs
- nWoD one-shot is up for the 11th!
- GMs: Cam and Melissa
- Next one: Stars Without Number?
    - Skip the next week, because everyone will be away 

#### Magic
- Prerelease was pretty good, 12 people
- Product needs to be returned to Tactics
- Sealed league on it's final stages
- >Donald: Sort out prize structure for the sealed league
- Elana will take back the product to Tactics on Thursday

#### Wargames
- Escalation is still going
- Kyle has been messaging committee with things
- Painting day?
    - After Donnelly probably
- Kyle would like to do a Wargaming open day
- Week 2 weekend?
    - Saturday is LARP, so maybe Sunday?
    - Depends on Kyle's availability really

#### Fresher Campaigns
- Amelia has not heard anything

#### Collabs:
- PMSS wants to do a collab, run on campus
- >Alistair: Organise collab with PMSS

### Events:
#### Quiz Night [10th May]: 
- >Taylor: Do quiz night money calculations
- Still working on it
- Close to sorting it out

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- >Alaura: Chat with Winslade about future scheduling
- >Jasmine: Look into Unigames solo Mega-Game-esque events
- >Alaura: Go through Camp feedback and begin writing a handover

#### OGM
- @ Friday Week 1 at 1PM
- >Alaura: Book the meeting at GFC
- >Alaura: Make an event for it

#### Winter Larp:
- >Everyone: Collect cardboard for making LARP armour
- Poster can be made for it by Donald

#### Summer LARP:
- Still need to organise a meeting with UniSFA
    
### Guild
- FilAus Incident:
    - Still no reply from FilAus
    - >Alaura,Jasmine: Draft an apology

- Tenancy allocations:
    - No updates
    >Taylor: Talk to Irene about broken exit sign

- Guild App
    - Guild is making a new UWA app to promote things
    - Clubs can apply to be shown on here
    - >Alaura: Fill out App form

### Room Update:
- Busy Bee:
    - Committee not being there on time is a poor reflection on committee, which isn't great
    - Would be best for a designanted committee member to be there early to make sure things get started
    - Also, having a prepared list of what to clean/fix/maintain in advance would be very good

- Microwave:
    - Looks pretty bad
    - Paint looks like it's flaking off
    - Maybe a food risk
    - >Amelia: Research microwave replacements
    - 1000W is ideal, in the $50-100 range
    - From Gumtree is also acceptable

- Speaker:
    - >Alaura: Research new speakers

- Soft plastic recycling:
    - Email has been drafted
    - >Amelia: Contact Enviro department
    - Also UniSFA does it as well, so we can maybe collaberate in that regard
    - >Amelia: Talk to Nadia about soft plastic recycling
    
- Gumtree:
    - Alaura needs to pick up the fridge
    - >Alaura: Take away the fridge

- Fridge Whiteboard:
    - Still need some strong magnets

- Noodles:
    - Still need to get some double-sided tape

- Wargaming shelf
    - No updates

- Minis Box:
    - New IKEA boxes for the minis
    - Two, one to replace the damaged one and one new one
    - >Amelia: Pop into IKEA to get those boxes

- Campaign whiteboard:
    - Merlin is going to put fancy writing on the campaign whiteboards

- President's picture
    - Need a space to hang the president's photo
    - Magnet on to the filing cabinet? Sounds good

### Reimbursements:
- Pending
    - Donald: $150 for War of the Spark booster box
    - Colin: ~$7 for water
        - Will get out of the money box
    - Winslade: $4 for paper towels
        - Will have to be a cash reimbursement

### General Business:
- Archives:
    - >Donald: Make a new archive guide
    - >Alaura+Donald: Get together after camp to sort out archive
    - >Alaura: Make a whenisgood for the archive party event
    - >Alaura: Do a sort on the google drive after camp

- Board games guide:
    - Still working on it at people's leisure

- Food run:
    - >Donald+Colin: Do a food run

- Large scale borrowing
    - Form is finally here
    - Alistair wants to make a couple of edits
        - Disclaimer about the two weeks
        - Penalties for failure to return in a proper condition are spelled out
        - Due date

- Campus Toilets:
    - Action is still being taken

- Ad Eva
    - Our copy is the only one in existance
    - We should reprint it and digitalise it to make sure we archive history
    - >Alistair: Archive Ad Eva history

- Optional membership cards
    - We can make membership cards for those that don't have/don't want to use a student card
    - Sounds like a good idea?
    - >Alistair: Research membership cards

**Meeting closed**: 4:25PM

--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Book the meeting at GFC
> - Make an event for it
> - Draft an apology (along with Jasmine)
> - Fill out App form
> - Research new speakers
> - Take away the fridge
> - Get together after camp to sort out archive (along with Donald)
> - Make a whenisgood for the archive party event
> - Do a sort on the google drive after camp

Taylor:
> - Do quiz night money calculations
> - Talk to Irene about broken exit sign

Donald:
> - Add forms to database (free free to help)
> - Sort out prize structure for the sealed league
> - Make a new archive guide
> - Get together after camp to sort out archive (along with Alaura)
> - Do a food run (along with Colin)

Alistair:
> - Organise collab with PMSS
> - Archive Ad Eva history
> - Research membership cards

Amelia:
> - Research microwave replacements
> - Contact Enviro department
> - Talk to Nadia about soft plastic recycling
> - Pop into IKEA to get those boxes

Colin:
> - Do a food run (along with Donald)

Jasmine:
> - Look into Unigames solo Mega-Game-esque events
> - Draft an apology (along with Alaura)

Other:
> - (Everyone) Collect cardboard for making LARP armour