# Unigames Committee Meeting #22 - 15/08/2022
###### tags: `committee meeting 2022`
#### Attending

- Emerald
- Jackie
- Gibbi
- Hannah
- Connor
- Everest 
- Texas
- Alistair
- Chris
#### Apologies
- David

#### Absent

**Meeting scheduled**: 5:00PM

**Meeting open**: 5:16 PM

## Reports:
### President's Report (Emerald):
- Good evening gamers,
    - Happy OGM
    - Happy.. welcome Josh on committee (people clapped)
    - Happy Table everyone
- Table came in
    - I hope everyone likes our new table her name is Missy
        - Like the...
    - I dunno man
    - I'm trying
    - Literally so much has happened
    - We had the OGM
    - Is Tired

### Vice-President's Report (Jackie):
- snoozy...
- i'm so snoozy....
- evidence document done and sent (16 pages long)
- quiz night is on it's way
- i forgor to do constitutional ammendments : |
- but there's coffee in the club now : )
- also i got a new phone
### Treasurer's Report (Texas): 
- report in the ogm
- thanks to everyone who came
- thinking about making a magic deck
-  account balance: $5,491.12

### Secretary's Report (Gibbi):
- My finances are in shambles
- Minutes are back
- Baldurs gate boxes are 18 packs not 30 mb
- Also modern horizons 2 might be here as early as thursday?
- Jumpstart too (editors note: !!!)
- I need to put up advertising for SNOM

### Librarian's Report (Connyah):
- Prepped everything for Shiny New Boardgames !! COME THRU Y'ALL!!!
- Alsooo come thru to Relay4Life !!
- Hello Josh, everyone welcome Josh, W Josh
- Also went to DND Oneshot Night, solid turn out (I think 21, 25 including GMs, was slay)
- ALSO CLUB CARNIVAL W HELLO ALL NEW SIGNUPS (if ur reading the minutes :eyes_emoji:)
### Fresher Rep's Report (Hannah):
- still running on 3hrs of sleep and no nap bc of maintenance people sadge
- did all my stuff from last week (i think at least bc i currently can't compute)
- PROSH is gonna happen soon so please join me in being sleep deprived
### Reports de la OCM (Chris, David, Everest):

- Chris:
    - Nothing to report o7
    - Welcome to Committee Josh!
    - Heh, nerd
- David:
    - Welcome to committee Josh, congrats on getting elected!
    - Ran a dnd oneshot, thanks everyone who came along for the morbin' good time
    - Helped setup (and setdown) at club carnival
    - Will post announcement and facebook post for roleplay for life either later today or tomorrow at latest
    - (He's Watching Uncle Roger live on stage) - Gibbi
- Everest:
    - Not the last OCM now thats funky, hi saph
    - Submitted EMP, thank you georgia from guild who was very nice about EZONE not having an event manager
    - Booked ezone :3
    - mtg jumpstart hype and ty for cat dragon gibbi <3333

- Josh: 
    - My 4 1/2 hours of OCM existence have gone incredibly smoothly
    - I bring League representation to committee
    - I reciprocate all thanks and additionally thank everyone for my appointment to the position of OCM
    - Read OCM handover document
    - Ran a D&D She-Ra One-Shot
    - Helped out at club carnival
    - Helped with new table
    - Have created my facebook profile w/ help from Emewuld

### Immediate Past President's Report (Alistair):
- Alistair has attended: ==19.75/23== Meetings

## Past action Items:

Action Items:
Emerald:
> Keep Battle decks "on lock" - Done

> Pick up 2 baldurs gate boxes from Good game Cannington - Done

> Message ICONS and Point them at Hannah for PROSH - Done

> Once again email kelvin for paint AND fan - Done

> (with Jackie) Commit Food run purchase food bring sustennance unto the club - Done

> MSG icons about first aid - Done

> Submit feedback to manjedal. - Done
Jackie:

> Work on evidence document - Done

> (with Texas) Work on table SPG - In progress

> Look into finances for partial refund for Gozz and Taylor - In progress

> (with Emerald) Commit Food run purchase food bring sustennance unto the club - Done

> Book Manjedal for next year - Done

Texas:

> (with David) Work on EMP and booking for roleplay for life - Done

> Bump Cade about envirogrant - Done

> (with Jackie) Work on table SPG - In progress

Ethan:

> Submit  EMP and Loft booking for arc one shot night - Done

> Purchase Case of MH2, and 2 boxes of Jumpstart at Gameology and cry about your 
savings account - Done

> Do EMP and Booking for SNOM - Done

> Message donald about working out a newsletter plan - Not Done

Hannah:

> Create New player form and Gm Form and make announcements for fresher campaign - Done

> Put up announcements for prosh for discord and facebook and little channel - Done

Connor:

> Put up Shiny New boardgames advertising tis wednesday - Done

> figure out barebones RPG entry guide - Long term in progress

David:
> (with Texas) Work on EMP and booking for roleplay for life - Done


## Usual Suspects

#### Board Games
- Shiny New Boardgames - Week 4 [18/08/2022]
    - Thursday the 18th of August [18/08/2022]
    - Happening this Thursday!!!
    - !! COME THRU Y'ALL!!!


- Battle Royale Boardgames - Week 6 Week of the 29th
    - David is at Uncle Roger

- Yee yee boardgames - Week 7 Week of the 12/09 
    - David is at Uncle Roger

#### RPGs
- **DND one shot night - [Tuesday Week 3 09/08/2022]** 
    - Went great 
    - Great turnout around 25 people
    - Good first sem 2 dnd oneshot
    - Think its a good idea to keep doing it 

- Arc One shot night - Week 5 - [23/08/2022]
    - Me and Rondie will GM
>Gibbi: put up advertising for ARC


##### Future RPG Events
- Heart One shot night - Week 8
    - Josh and Gibbi will do the EMP

>Josh, Gibbi: Do Heart EMP


##### Panto Unigames Collab Event
- Still waiting

>emerald: poke thomas/"Tim" regarding panto collab

#### Magic: The Gavining
- Battle Decks are back in stock 
    
>Gibbi: Look at battle decks since variety has changed 
##### Booster Boxing Buying Bhenanigans
- Booster boxes of baldurs gate are in
- Booster boxes of mh2 and jumpstart in a week or so
- MH2 set boosters will be on sale for $12
- Commander Legends 2: Dungeons and Dragons: Battle for Baldurs Gate Set boosters for $10
    - We didn't realise they were boxes of 30 packs
>Emerald: Look into returning 1 box of baldurs and replacing it with 1 online


##### Jumpstart
- Jumpstart Event Options
    - 1. 3 packs  give people 1.5 decks
    - 2. 4 packs give people 2 decks
- Committee agrees to 4 packs for the event?
- Committee has concerns about event numbers
    - Considers purchasing more product to allow for more players
- Event pricing will be $30 for 4 packs
- Jumpstart packs will be $8 for 1 and 2 for $15 after the event
- Will be run during study break

> Gibbi, Josh: Write up EMP for Jumpstart Event

>Emerald: Look into getting more jumpstart product

##### SNOM 5 ish - In this weekend
>Gibbi: Put up advertising for the event (SNOM) its this sunday you fool

- SNOM is this Sunday 
- Usual stuff

#### Fresher Campaigns
- Cursed 8 player group resolved
- Will be done quicker than last sem!!!
## Upcoming Events:

#### Club Carnival [11/08/2022] 12 to 2pm
- Club Carnival was really good
- Bigger than previous years due to no sem 1 club carni probs
- 19 signups 
- $97 made
- Some people were sad they missed out on dnd oneshot

#### Quiz Night [15/09/2022]
- Date Confirmed, EMP hours away from submission
- Budget has been approved
- Contact tactics for prizes

>Chris: Contact tactics regarding quiz night prizes


#### PROSH - Wednesday 5am - [17/08/2022]
- This week !!! 
- Hannah will be... sleeping before prosh
- She hasa busy day
- Josh will be holding the room open overnight
- and maybe jackie will too


#### OGM - Monday 12 to 1:30pm - [15/08/2022] 
- It happened
- Josh is our New OCM
- Announcement to go up tonight with minutes due to committee of the whole

>Jackie, Gibbi: Put up minutes and OGM minutes tonight
#### Roleplay for Life - [03/09/2022 - 04/09/2022]
- Committee finds out its in 2.5 ish weeks
- Donald is only availiable during this weekend we need to run the event during this period
    - Donald is also available the weekend before Relay but would prefer the 03-04
- THINGS TO DO ASAP (TONIGHT):
    - Livestream Gm's should be contacted tonight
    - Gm interest post should go up
    - Advertising should completed today and going up early tmw
>Texas: Contact Gm's tonight for availiability for roleplay for life, Gm interest post and advertising 
### **Far Future Events**

#### Relay for Life - [01/10/2022 - 02/10/2022]
- Gotta roster walking n stuff
- Could shoot for a team theme
- We gotta be vacc’d
- Gotta bring a tent :))
- James Oval
- 7-9am free brekkie
- Hat, water, sunscreen = super important
- join our team (or donate!) at: bit.ly/unigains22
- Early bird ends september 3rd 
- Currently $20
- Will be $40 after eary bird date

>Connor: Put up relay for life signup post
#### Hall-o-ween

#### Joint [REDACTED]
- Joint Meeting Happening tomrrow at 3pm
- Emp will be worked on tomrrow 
#### Uncharity vigil

## Reimbursements:
- Approved
    -  $1221.25 to Emerald for Camp stuff (resend)
- Pending
- Unsubmitted
    - $199 to Ethan for Strixhaven Box
    - $356.15 to Connor for Bookbuy
    - $500.85 to Jackie for Food Run
    - $41.65 to David  for Sleeves
    - $1125.00 to Jackie for camp deposit 2023
    - $2238.03 to Ethan for MTG cards
## Guild:


#### Tenancy Meeting
- No updates

#### SOCPAC
- 6pm next week thursday

#### Missing Money
- 16 page long evidence doc sent
#### Envirogrant

>Texas: Bump Cade about envirogrant

#### SPG
- Due this Friday


>Texas, Jackie: Work on table SPG
## **General Business:**
### 40th Anniversary Event
>Jackie, Emerald: Look up venue for nice ball room
### Camp Partial Refund
>Jackie: Look into finances for partial refund for Gozz and Taylor

### Gatekeepers
- New Gatekeepers
    - Thomas McGregor
    - Amelia Shepherdson
### Webkeepers
- No new webkeepers

#### Room Update
- Emailed Kelvin about the paint and the fan
- Maybe hear about it midweek?

>Emerald: Once again email kelvin for paint AND fan
##### Pinup Board 

##### Table
- Table it's here
- Table priority now has 2 tiers
- Missy priority is table top gaming above everything else

>Emerald: Write table priority announcement in gate keepers

>Jackie: Contact Gozz and Taylor about getting their table back
##### Things to hang
- Everest has hooks at home
    - The hooks at home (on desk)

#### Library
- Half of the book buy is here!
- the rest is on its way!

##### Sleeving Cards
- 5 minute dungeon has been sleeved


##### Classification system 

>Connor: figure out barebones RPG entry guide

#### Food runs
- Food Run happened last week

#### Webkeeping
- Put up Newsletter this week


>Gibbi: Message donald about working out a newsletter plan
#### First aid
- Up to 25 people
- $65 per person locked in
- Venue is Ezone 1.05
- Ev would like help moving tables
- Please come early if you can to sort it out
- Starting at 9am startng this saturday
- Would be happy doing it annually
- $35 per person for CPR ONLY


#### Committee Business
- AGM minutes from the start of this year need to be uploaded
>Gibbi: Put up Agm minutes

>Jackie: make up new committee poster with fresh memes

- Jackie wants to think about updating the archives
**Meeting closed**: 7:30 PM