# Unigames Committee Meeting #17 - 04/07/2022
###### tags: `committee meeting 2022`
#### Attending

- Emerald
- Jackie
- Texas
- Luna
- Hannah
- Chris
- Connor
- David
- Everest 
- Alistair

#### Apologies
- Gibbi


#### Absent

**Meeting scheduled**: 5:00PM

**Meeting open**: 5:15 PM

## Reports:
### President's Report (Emerald):
- congratualtions on wcamp
- we've all come down with camp related plague, which is kind of like a free vacations after camp
- i have so many documents to update after camp
- also i'm bussin it down sickxual style

### Vice-President's Report (Jackie):
- i am a year older than the last time i wrote a committee report
    - editor's note: untrue
        - it literally is true i was 20 and now im 21
- happy with how well camp ran this year!
    - i have also been waking up at average mid day most days
    - um whoops!
- i made the quiz night discord
- thanks for the quiz night win birthday at camp and also the assassins revive
    - sorry to the 4 ppl i killed
        - (sorry connor for the psychological torture)
- i have been thinking about planning a cam hall busy bee
- also am minuting today (o7 gibson)
### Treasurer's Report (Texas): 
- avoided camp covid
    - i have regular degular cold but this is not covid
- will be on a plane this time tomorrow
- things will need to be reimbursed while I'm away (camp food run and sleeves)
- went to joint meeting: "let's not have covid at our one"
- next meeting I'll be here at 4am
- stay safe get well soon
- $705.09 in grants!
- account balance: $9,562.87
### Secretary's Report (Gibbi):
- apologies due to plague
### Librarian's Report (Luna):
- Camp was super fun!
- Life outside of camp a lot less fun.
- Doctors appointment today seemed to go well though.
- Also haven't caught Covid again which is nice.
### Fresher Rep's Report (Hannah):
- still Covid free somehow
- camp was great and I enjoyed myself a lot
- otherwise I have done nearly nothing except get a lot of books and a paint by number thing
### Reports de la OCM (Chris, Connor, David, Everest):

- Chris:
    - plaguen't ratn't
    - tts shenanigans
    - camp sure was fun
    - celeste 100%* run in progress
- Connyah:
   - Camp was really fun, was a W time
    - Cooking jumper is no longer cooking jumper
    - Hope everyone’s staying safe n healthy
    - Belden Bing
- David:
    - Camp happened
        - Fortnite Juice
    - Not a plague rat
    - TTS is a thing again
    - ugghhhh
- Everest:
    - went to camp
    - uwa please accept my application to study (more)
    - did not go to joint camp meeting sorry
    - based for 5/5 ocms (incl frep shhh) no covid
### Immediate Past President's Report (Alistair):
- Alistair has attended: ==15.75/18== Meetings
- had a headache for 2 days and that was literally it
- except for being annoyingly infections and being unable to leave the house

## Past action Items:

Emerald:
> (with Jackie) Write up and put up RAT test and mask annoucnement - done

> (with Jackie) Revamp Cooking guide and also put in start times - done

Jackie:

> (with Emerald) Write up and put up RAT test and mask annoucnement - done

> (with Emerald) Revamp Cooking guide and also put in start times - done

> Put up debate posts for camp - done


Ethan:
> Organise Charity Vigil Donation - not done


Chris:
> Take a look at microscope - ongoing


ALL:
> Scour thrift shops for large wooden spoons - not done, doesn't matter now

## Usual Suspects
#### Board Games
- **Next Bordgames Event - Thursday 07/07**
    - the loft is finally booked
    - worth transitioning to an online event, considering maybe not enough people are gonna be out of iso for it?
    - if most people got tested on wednesday, they should be getting out of iso in time
    - if pivoting to TTS, consider a "prospective board games" night?
        - cons of TTS: paid game, might be good to run a prospective board game TTS night seperately and keep our main game night free
    - it seems that enough of our memberbase has TTS that a TTS night would still be good
    - Advertisement post to go up tonight
        - theme it as prospective playtesting of book buy suggestions
        - advertise that TTS is on sale in bundles till Fri 8th July
> David: advertise board game night: tonight!
    
#### RPGs
- **Microscope One Shot - Week of the 18/07**
    - if our board game event goes well online, microscope should run well too
  - Josh is still happy to run microscope
> Chris: look into microscope RPG

##### Future RPG Events
- Silly Rpgs over the holidays
- A DND one shot night as the first one shot night of the second semester
##### Panto Unigames Collab Event
- Should check in with Panto again
> Emerald: text new panto prez about collab event

##### Chaosium Organised Play (Jack)
- Jack wants to know if committee has interest in facilitating a chaosium organised ttrpg event
    - basically a slightly extended form of a one shot night focusing on chaosium rpgs
    - involving a couple of oneshots over a couple of days
- doing this mid-week over study break sounds like a good idea
    - and gives us time to give notice to prospective busy gms
    - study week is 05/07 - 11/07, queens birthday is on 26/07
    - september is a busy month for us (rp 4 life + quiz,, maybe we should do it post exams (post camp)
> Emerald: talk to Jack about Chaosium TTRPG Event

#### Magic: The Gavining
- **SNOM 4 - Sunday 24/07**
    - Gibbi is planning a SNOM in 2 weeks so everyone has time to get over plague
> Gibbi: SNOM 4 EMP, Loft Booking, etc etc

#### Fresher Campaigns
- they're alive and well~

## Upcoming Events:

#### Unigames Camp: Ichor & Incantations
- off the back of what me (jackie) and emerald have discussed, we believe we should offer anyone who is a close contact/has covid concerns a full refund.
- this has been included on both the info pack and sign up form.
- quick official motion to give Liz a full refund on their camp ticket
    - 10-0-0, motion passes unanimously
> Jackie: refund Liz camp ticket
- feedback form should go out!
> Jackie: put out camp feedback form
- manjedal emailed asking for feedback
    - we're going to heavily encourage a mattress change
    - they need to fix the sparker in the stove, or provide a stick lighter for people to use
    - we'll also wait for feedback to return from the form, and see if anything from there is worth passing on
    - planning to send them feedback back on monday
- emerald's thinking about rewriting the whole cooking guide - and switching to measured amounts assuming for 35 people (which is the average attendee amount we have)
    - having a tight and usable step by step cooking guide to be used in future years for future committee's
> Emerald, Jackie: rework camp cooking guide
- emerald wants to consolidate the LARP games we tested this camp into our LARP guide
    - notes on healing, notes on how to adjust due to # of people
> Emerald, David: rework LARP guide
- worth considering an events rework
    - things like when oneshots are had, how debates are organised, encourageing a time when character sheets are made
- texas & everest ask if a fire management guide would be a good idea
    - emerald will look into writing a short fire guide
- to quiz night judges: sort out a little camp quiz night handover pwease
> Texas, Gibbi, Connor, Chris: little camp quiz night handover
> Gibbi: post-camp meeting minutes

### Far Future Events

#### Quiz Night [Early September]
- Jackie will be our Darkmittee rep
- Chris will be our lightmittee rep
- discord is up!
> Jackie: organise whenisgood for Quiz Night
#### PROSH

#### Roleplay for Life

#### Relay for Life

#### Hall-o-ween

#### Joint [REDACTED]
- had a meeting
- ucc needs a new rep
- they'll have a meeting while texas is away
- without feedback form consensus was not to have covid at joint and also make sure that we emphasise masks and not going if they are feeling sick/fresh from iso if possible to minimise the risk of this happening again
- Cowan and Texas will still hopefully be able to run camp w/o L2 SLT (sarc should be here in august and if not, fun little leigh meeting to give an exemption)

#### Uncharity vigil

## Reimbursements:
- Approved
    - $1125 to Jackie for Camp deposit
- Pending

- Unsubmitted
    - X to Emerald for Camp food runs/snack run
    - 25ish$ to Texas for Sleeves
    
## Guild:
- Got our sem grants: $705.09
- will be emailing cade for a breakdown
> Texas: email Cade for a sem grant breakdown

#### Tenancy Meeting
- No updates

#### SOCPAC
-no updates

#### Missing Money
- No updates
> Emerald: bump missing money to Guild

## **General Business:**
### Gatekeepers
- No new gatekeepers
### Webkeepers
- No new webkeepers

#### Room Update
##### Pinup Board 
- Will be using vecro strips once we can be back in the room
##### Air Conditioning
- WE HAVE A NEW ONE
- YIPPEE KAY YA YAY
##### Table
- Nearly done!!
- yippee ki yai yay
> Jackie: pay for the rest of our table
##### Things to hang
- Everest will bring in things to hang

#### Library

##### Book Buy
- We should organise our book buy meeting!
    - book buy meeting next week
    - submissions will be CLOSED on Sunday 10/7!
- Suggestions still open for ONE FINAL WEEK!
- LINK HERE
> Emerald: finish off book buy
##### Sleeving Cards
- We got our sleeves
- We should test those
    - does the board game close if all the sleeves are on
    - do the sleeves fit
> David: test card sleeves this week

##### Classification system 
- No updates

#### Food runs
- we did a camp food run big babey

#### Webkeeping
- Putting a newsletter up this week
> Gibbi: send a newsletter out this week

#### Committee Business

##### Charity Vigil  - [16/04/2022 - 17/04/2022]

>Gibbi: Organise Charity Vigil Donation

**Meeting closed**: 6:39 PM