# Unigames Committee Meeting #3 - 21/03/2022
###### tags: `committee meeting 2022`
#### Attending

- Emerald (Discord)
- Jackie
- Texas (Discord)
- Gibbi
- Luna
- Hannah
- Chris
- Connor
- David
- Jazz
- Alistair 

#### Apologies

#### Absent

**Meeting scheduled**: 5:00Pm

**Meeting open**: 5:05Pm

## Reports:
### President's Report (Emerald):
- Hi Emerald
- Hi gibbi,
    - So the fresher welcome went well i think
    - fuck that was my whole report no no no
    - jackie you do yours and we'll come back
- Emerald is back
- Hi gibbi,
    - So the fresher welcome went well I think
    - We have lots to think about in terms of discord events
    - Lots of freshers
    - House has quantum covid
    - Emerald is excited for one-shot 
        - An actual one this time not a 2 year campaign 
        - there is only 4 lines of prep
            -  Jackie: So only half a year campaign
    

### Vice-President's Report (Jackie):
- i have a written assignment due this sunday
    - I’m sure this won’t negatively impact me /s
- attended fresher welcome & did a dominion lets play
- organising dnd oneshot stuff w connor, have things i wanna talk abt
- overlooking charity vigil subcom like some sorta evil sorcerer
- also some things abt [REDACTED] that i think we should quickly discuss!

### Treasurer's Report (Texas):
- boss called me 4 days in a row asking if i could cover a shift like 2 hours later
- registered for slt
- food run with gibbi, raised unigames taxes
- played obscurio! good game
- acting single mum for my sister so not at meeting physically (maybe discord?)
- need to work on my handwriting for the nice guild finance people
- helped at fresher welcome and played some games. have a couple of thoughts about the sites we used
- joined joint [redacted] discord
- account balance: $9,043.91

### Secretary's Report (Gibbi):
- Wrote up Gm form and set up fresher campaign server
- Sleeby
- Didnt get to go to fresher welcome
- Charity Vigil things
- I have 1 Huebert
- Went on Food run with Texas

### Librarian's Report (Luna):
- I have been in self isolation, Emerald mandated rest, and Hannah mandated not stressing, since Tuesday.
- About what I've done... See above.

### Fresher Rep's Report (Hannah):
- Posted the Fresher Welcome reminder
- Showed up and vibed to the music and also tried doing the duotrigordle
- I now have two (2) magic cards

### Reports de la OCM (Chris, Connor, David, Jazz):

- Chris:
    - signed some people up! (welcome freshsers!)
    - rip 80c cans
    - fresher welcome was fun! good vibes
    - dnd one shot time! looking forward to seeing how that goes
    - get sleep everyone, don't be me
- Connor:
    - Eyyyy, how’s it going?
    - Fresher welcome was a great success, freshers seemed to have a lot of fun
    - Working on getting DND one-shot night ready, very excited to run that
    - Sent in my photo n everything else for the fridge
    - Hope everyone’s studies are going well through these first few weeks 🙏
    - Is at the table
- David:
    - sussy
	- Thanks for attending Fresher Welcome everyone! Had a great time, really enjoyed running the smaller games like Love Letter and Splendor. Learned how to play Hanabi as well, very cool!
	- $1 cans, noooooooooo :sadge:
	- Still investigating options to reaffix tiles to floor - current two options are contact adhesive or GRATUITOUS amounts of tape.
	- Stay gamer peeps **DABS**


- Jazz:
    - website doesn't hate me anymore!!! (thank you donald <33)
    - went to fresher welcome, it was fun
    - obscurio is dope and i have a worse short term memory than I remembered
    - joined redacted discord
    - also can Confirm website doesn't hate me bc successfully did a sign up this morning

### Immediate Past President's Report (Alistair):
- Alistair has attended: ==3.75/4== Meetings
- Alistair waited 5 hours for furniture and then it arrived fully constructed
- He is sad he did not get to construct his furniture
    - Emerald: Have you considered deconstructing it?

## Past action Items:


Emerald Aindow:
> Make Post and  write descriptions - Done

Jackie Shan:
> Set up Channels - Done

> (with Connor) Message GMs for information and let them know that the level is set to 3 - Done

> Organise things with Amelia for enviro collab event. - Done

Ethan Gibson:
> Message GMs - Done

Connor Brennan:
> (with Jackie) Message GMs for information and let them know that the level is set to 3 - Done

ALL:
> Read Online Events handover - Done 11/11

> Send preferred name prounoun image and hehe funny line to Jackie ASAP - Done 10/11 (Emerald is late)


## Usual Suspects

#### Board Games

- **Fresher Welcome** -- [Week 3 - Thursday 17/03/2022]
    - It happened
    - About 15 to 20 attendees including organisers
        - Difficult to track due to online attendance
        - 7 ish freshers
    - Jackie: Any thoughts about fresher welcome and/or the online format
    - Hannah: The only thing that happened while I was there confusion was when a fresher joined the lobby to join werewolf while no one had signed up
    - David: there wasnt much polling it was largely on a whim
    - Jackie: Polling was someting that happened in our earlier online events in 2020
    - Jazz: The population was big enough for polling to not be necessary
    - Jackie: I think that the on a whim nature fit this event due to the large attendance size
    - Chris: Polling might be more worth it for smaller events such as regular boardgame night
    - Jazz: people have also requested more online events
    - Emerald: I apologise if im repeating chris at all
        - I think this was pretty good
        - Quite a good workable format for boardgames especially smaller ones
        - Would be eager to begin doing weekly/fortnightly online boardgame events
        - Low planning/committment for attendees as well as pandemic safe
        - We have the novelty for the first couple times before it gets old
        - Asks committee to consider bringing back table top tuesdays
    - Texas has some points:
        - netgames.io is definitely the best site to use. its user friendly and has a variety of games.
        - was good time, thought it went well. i think at one point the freshers all ended up stuck together with no idea how to play the game they were in so not ideal/ a bunch were with connor

- **Tabletop Tuesdays**
    - Is an online event run on Tabletop Simulator (TTS) where members play rotating boardgames differing each week.
    - Jackie: this is an event we ran in 2020 due to our events being online
        - TTS is excellent
        - However it is a paid for app
        - We did this on top of our regular events as to not split the memberbase
    - Luna raises concerns about having the event on the same day everyweek
    - Emerald: It was on tuesday due to the fact that it was run almost exclusively by me
        - If we bring it back we can discuss a rotation for both date and runner
    - Jazz: If we skip friday then we have a monthly day rotation
    - Emerald: Advertising it as midweek boardgames might be good
    - Liz (A member) suggests running it monthly as weekly could result in burnout
    - Emerald: Who would be interested in running this event?
        - Chris volunteers to run it
    - Alistair: When we ran this previously TTS went on sale for like 4 for $40 and I got one of those and only gave 2 away so I have an additonal copy for half the price on steam.
        - Chris volunteers 
        - (Alistair comes from across the room)

>Emerald, Chris: Set up and Run Tabletop Tuesdays

- **Next boardgame event** - [Week 5] 
    - Jackie: The next two events should be online so that we can keep Covid safe
    - David: I am not sure how we can differentiate it from fresher welcome
    - Emerald: I volunteer David to run this event
    - David accepts being thrown under the bus

>David: Make announcement for next Boardgame Event

#### RPGs
- **DND One shot night** -- [Week 4 - Thursday 24/03/2022]
    - It's happening this week 
    - GMs
        - Emerald
        - Connor
        - Freyja
        - GAVIN 
        - Josh (Not Moncaster)
    - Jackie has set up channels
    - Jackie has thoughts:
        - Do we want to be fine with theatre of the mind for people who dont know how to use roll 20
            - Winslade (A member) brought up the difficulty of both teaching dnd in additon to teaching roll 20
            - No one has too many problems with theatre of the mind
            - The biggest difficulty will be writing character sheets 
        - Do we want to put things up early with signups or wait till the night
            - In terms of managing character sheets and assignments
    - Jazz suggests having early cjaracter sheets for people who don't know dnd 
    - Freyja (A member): we should put up character sheets early to prevent a 2 hour queue from the event starting with the making of a roll 20 account character sheet etc...
        - So unless things are up in advance getting things actually started sounds like GMing hell
    - Emerald: Sadly that is how these nights typically run we sit there and help people make characters for a while
        - Seperating players by character sheet completion
            - I.e. completed sheet table and blank sheet table
        - Alistair: Thats what I do every time i run the DnD one shot just do that.
    - Emerald: What about DnD beyond
    - Chris: It's very premium
    - David: As a starter to Dnd its a great start
    - Gibbi: Doesnt think that people who already know how to play dnd will need to interact with the premium nature of DnD beyond
    - Emerald: It will naturally split up players by experience levels
    - Connor: Is happy running theatre of mind and blank sheet
    - Jackie: depends on the nature of your one shot
        - If its rp heavy the combat numbers and rules matter less.
    - Announcement should go up tonight

> Emerald, Connor: Put up One shot night annoucement including pointing players to help channels as necessary
        
- Channels and one shots descriptions will go up tonight although they wont be open until the event
- Emerald: if you are really keen to not use roll 20 then perhaps they can use a chess board or something on the gm's end.

>Jackie: Message Gavin about dnd oneshot stuff and set channels up

- **Monster of the Week One-shot night** - [Week 6] 
    - We should start thinking about our first online rpg event
    - Jackie: We did microscope last year
        - Only requires sheets and no Gms
    - Emerald: Should be noted that this is still 2 weeks away
        - We could run a more popular one like monster of the week or call of cthulu
        - Leaning towards monster of the week as it is rules light and helps with theatre of the mind
    - Luna: Out first couple rpgs sould be popular rpgs that lean towards rules light and theatre of the mind
    - Texas: agrees with monster of the week

- Committee has discussion about OCMs running boardgames and RPG events


#### Magic: The Gavining
-  **Intro To Magic**
    - Shelved until in person events
- **New Capenna Prerelease**
    - Email tactics about prerelease

>Ethan: email tactics about prerelease
  
#### Wargames
- **Intro to Wargaming**
    - Shelved until in person events

#### Fresher Campaigns
- Gibbi has messaged GMs as well as set up a discord server for communicating with them
    - Delegate to ~~Gavin~~ Fresher Rep

>Hannah: Do fresher campaigns and ask gibbi for help

## Upcoming Events:

#### Charity Vigil 
- First meeting will occur this Friday at 11am in Unigames
    - Reps are Gibbi and Connor
#### Unigames [REDACTED] "I" 
- Leave assigning activities till next week
- need to contact guild and manjedal
    - About concerns about pandemic
    - Specifically Covid management plans
    - As well as guild opinions on camps
    - Emerald and Jackie will do Emp in one night
    - Alistair: You shouldnt need to contact manjedal 
        - it is on them to contact us and return our deposit if we can't use their campsite
- A name needs to be decided at some point
>Emerald, Jackie: Email guild about camp questions


### Far Future Events

#### Quiz Night 

#### PROSH

#### Roleplay for Life

#### Relay for Life

#### Hall-o-ween

#### Joint [REDACTED]

#### Uncharity vigil

## Reimbursements:
- Approved 
    - 129.25 to Emerald for Book Buy
    - 985.60 to Jackie for Shirt Order
- Pending
    - 300.00 to Emerald for Book Buy
- Unsubmitted
    - 434.70 to Texas for food run

## Guild:

#### Best Club Award
- No updates
    - Please give us **OUR** money
#### Semester grant
- No updates
#### Envirogrant
- No updates

## General Business:

### Gatekeepers
No new Gatekeepers approved

### Webkeepers
No new Webkeepers approved

#### Room Update
##### Air Conditioning
- No Updates

#### Table
- Not this week
- Next week
#### Library

##### Classification system 
- Luna has received nothing from vikrum

- Card Sleeves
    - No Updates
    - Still needs to be purchased
>Chris: Purchase card sleeves and check with Luna

#### Food runs
- One happened this week  

##### Price Changes
- pies at 2.50 is their non sale value so we can only get them at price or better so poggers
- stocking timtams for $2.50/$3 since they go on sale for half price very regularly could be good (put them back on the menu)
- thinking about raising choc/confectionary bags to $3.50 bc same issue as cans of even on sale is over price so we cant get the good ones
- 50c increase on both choc/confectionary bags?
#### Webkeeping
- No Updates
#### Shirt Stuff
- No Updates
#### S4EA + Unigames Board Games
- Planned dates are in like 6 weeks (may 7th and may 14th)
#### Committeee Business


**Meeting closed**: 6:37PM