# Unigames Committee Meeting #2 - 14/03/2022 ###### tags: `committee meeting 2022` #### Attending - Emerald - Jackie - Texas - Gibbi - Luna - Hannah - Chris (Discord) - Connor - David - Jazz - Alistair #### Apologies #### Absent **Meeting scheduled**: 5:00Pm **Meeting open**: 5:07Pm ## Reports: ### President's Report (Emerald): - Hi, Gibbi - This Weekend I picked up the book buy - And I made a big list about online boardgame sites - And I fixed up the online event guide - Only the boardgame part sorry - And made the Fresher welcome poster with Hannah - Gate Trained Lily ### Vice-President's Report (Jackie): - maybe one day i won’t automatically reach for the trez report - give me like a month - have some thoughts on online events - both in general and our big ones - did some gate training - did some charity vigil stuff - helped set up discord, finished (very long handover) ### Treasurer's Report (Texas): - we had a weekend - emailed more aircon people to no avail (BC it's the weekend) - asked work for shifts as immediately got one yesterday - account balance: $10,158.76 ### Secretary's Report (Gibbi): - It sure has been only like 2 days - I have in fact read prerelease handover - I sure now know what is in a prerelease kit ### Librarian's Report (Luna): - Did not have time to do these minutes because I got caught up in unpacking boardgames. - It has been so long since we had our last meeting (sarcastic), I missed some of you (genuine) - Did sleeving things, turns out boardgames have way more cards than I thought I was. - Also, we have so many TCGs in out clubroom. - Started unpacking our new boardgames just before out meeting start. - Wearing a maid headband. ### Fresher Rep's Report (Hannah): - I drafted an announcement with emerald - Is wearing a maid outfit ### Reports de la OCM (Chris, Connor, David, Jazz): - Chris: - I have not done anything of note since friday besides thinking about freezer quote - I have however dethroned pokemon god - looking forward to new meeting time :smiley: - Connor: - Eyyyy, how’s it going? - Got trained to do the gatekeeping tings :)) - Getting on top of planning dnd one shot night, pre excited to help run my first event :)) (Jackie’s only been great so far ty) - David: - What up gamers, it's been a whole three days! - Is in his gamer cosplay and is talking like a twitch streamer - Been trained as a gate, can hold the room now - Given online events are on the menu, I've taken a cursory read through the relevant handover. I should probably look into getting tabletop simulator as well. - Tiles have not been applied to the floor yet. Still working up the willpower… - Stay gamer peeps - Jazz: - I have messaged donald about the website yet - (we will see if this has changed by the time I report) - I have not done anything else sorry gamers ### Immediate Past President's Report (Alistair): - Alistair has attended: ==2.75/3== Meetings ## Past action Items: Emerald Aindow: > Teach everyone how to run online boardgames - Done > (with Hannah) Make Fresher Welcome Post - Done > Talk to Taylor and Concoct plans for table - Done > Pick up Book Buy - Done Jackie Shan: > Do gatekeeper training - Done > (with Connor) Continue organising DND one Shot - Done > Write Grant Handover - Not Done > Cleanup Discord - Done > Organise things with Amelia for enviro collab event. - Not Done Texas Bennett: > Talk to air con people more - Done Ethan Gibson: > Start Organising Prerelease - Done Luna: > Ask Vikrum about RPG Classification - Ongoing > Do sleeve buy - Not Done Hannah Niklaus: > (with Emerald) Make Fresher Welcome Post - Done Connor Brennan: > (with Jackie) Continue organising DND one Shot - Ongoing David Giles: > Apply tiles directly to floor - Not Done ALL: > Send preferred name prounoun image and hehe funny line to Jackie ASAP - 4/11 Done ## Usual Suspects #### Board Games - **Fresher Welcome** -- [Week 3 - Thursday 17/03/2022] - Is happening this thursday at 5PM - Emerald has rewritten the guide - there is a guide - There is a link to a lonk list of boardgames - Can be used as poll or group finder - Emerald: Fresher welcome might feel a little bit more janky than usual due to being online rather than in person - For Committee: (Only go into games that you know how to play so that you can explain the rules well) - Emerald: Some websites are a little bit "Scrungly" - Online werewolf takes 29 players - Most websites should be explained in the guide - Jackie: Has thoughts about online events - How can we recreate the feeling of walking into a room and seeing multiple tables w different board games being played - Sugests adding a fresher welcome section to the discord with a lobby - Then having people pick games and such - People can ask for games to be played - This is to give that tabletop feeling - David: Perhaps a misc channel - Jackie: A committee member should supervise some channels - This system will be used again for One shot night - Each boardgame (table) should have its own text and voice channel - We should encourage gatekeepers to come and help - Emerald: How should we categorise boardgame - Jackie suggests writing brief boardgame descriptions >Emerald: Make Post and write descriptions >Jackie: Set up Channels >ALL: Read Online Events handover #### RPGs - **DND One shot night** -- [Week 4] - We are waiting dates from our GMs - Emerald: We should ask people how many players GMs are willing to run - She then moved into the freezer to cool down - We should get indications from out GMs for adventure title - Players will all be level 3 - Emerald: we should post the PDFs for the basic books - If people get their hands on extra stuff thats up to them - > Jackie, Connor: Message GMs for information and let them know that the level is set to 3 - One shot night is coming up soon and we're still picking a date for it #### Magic: The Gavining - **Intro To Magic** - Gibbi will be running it this year - Is still the void thanks COVID - **New Capenna Prerelease** - Gibbi will email tactics - Gibbi has read the handover #### Wargames - **Intro to Wargaming** - Floating into the void due to difficulty to innability to move Online - Date TBA #### Fresher Campaigns - Gibbi still hasnt messaged GMs > Gibbi: Message GMs ## Events: #### Charity Vigil - Subcom Discord has been made - Jackie has finished handover - Committee has discussion about when Charity Vigil could be #### Unigames [REDACTED] "I" ### Far Future Events #### Quiz Night #### PROSH #### Roleplay for Life #### Relay for Life #### Hall-o-ween #### Joint [REDACTED] #### Uncharity vigil ## Reimbursements: - Approved - - Pending - none yet - Unsubmitted - 985.60 to Jackie for Shirt Order - 429.25 to Emerald for Book Buy ## Guild: #### Best Club Award - No updates - Texas wants to be told when to start bothering cade #### Semester grant - No updates #### Envirogrant - Updates, None ## General Business: ### God-Queen of Unigames - Emerald motions to become God-Queen of Unigames - Passes Unanimously ### Gatekeepers No new Gatekeepers approved ### Webkeepers No new Webkeepers approved #### Room Update ##### Air Conditioning - WE ARE GETTING SOMEBODY TO LOOK AT THE AIRCON - Texas: Unigames is in an awkward spot due to being between commercial and residential for aircons - Someone say they would do it for a lot - Someone else said they'd do it for like $150, which is much nicer - UWA has been messaged and they did get back to us but shrug - We'll have to let tenancy know because we might need roof access - Should be done by the second week of April - Can also ask work boss because he also does maintenance (mayhaps aircons) - Please may the aircon be fixed - Connor: Also has aircon contact has heard nothing - We may soon have a fixed aircon #### Table - Emerald will present in a week or two to let us settle in a little more #### Library ##### Classification system - Luna has messaged vikrum - Has received no response - May start working if no response shortly - Luna is happy to take suggestions - Book Buy - Has been picked up by Emerald - Card Sleeves - Emerald: Attempted to pick up cardsleeves with Luna and after doing maths with Jackie there are a lot of card sleeves - We should pick up about 300 card sleeves - Once it has been tested and we figure out which games need which sleeves - We can get a finalised budgets and then methodically do a larger scale purchase - Emerald: For this week we would like to buy a couple packets of each sleeve type - There are 3 sizes of sleeve order - Committee approves purchase of the second smallest order with a budget of $100 - Estimated cost: $89.60 - 300 Opaque TCG - 175 Transparent TCG - 226 Standard American (Opaque preferred) - 36 Small European #### Food runs - Emerald: We will want one in the next week - Gibbi: Is happy to run one on Friday ##### Price Changes - Texas: Due to sale prices going up we arent able to sell a lot of items given the current situation - We should raise the price of cans up to $1 until further notice - Price increase will come into effect as of this friday [18/03/2022] - Emerald: Suggests increasing Pie price raised to $2.50 from $2 to buy the better quality Miss's Mac's pies - Due to higher quality product and better return for club members - Jackie: The main reason for profit making items is to compensate for non profit making items i.e. paper towels and white board spray - Emerald: Encourages inspection of pies and sausage roll varieties on food run #### Webkeeping - Jackie did some discord cleanup and delete out of date channels as well as improve UX #### Shirt Stuff - Shirts are on the way sorry we couldnt get it in by O-Day - Itll happen in two to three weeks #### Enviro + Unigames Board Games >Jackie: Organise things with Amelia for enviro collab event. #### Committeee Business >ALL: Send preferred name prounoun image and hehe funny line to Jackie ASAP **Meeting closed**: 6:26PM