# Unigames Committee Meeting #1 - 10/03/2022 #### Attending - Emerald - Jackie - Texas - Gibbi - Luna - Hannah - Chris - Connor - David - Jazz - Alistair (Late) #### Apologies #### Absent **Meeting scheduled**: 11:00am **Meeting open**: 11:07 am ## Reports: ### President's Report (Emerald): - Good morning, Gibbi - I hope you're settling into your new role as my personal letter writer. - Yah Congratulations on everyone on their new positions - Sorry for missing Meeting 0 - Changed passwords and things - Sent and edited some emails - Have a lot of thoughts about a lot of things - We'll get to it when we get to it - Did a food run ### Vice-President's Report (Jackie): - i almost sent my report to under the treasurer section whoops - i miss my seat and my keys - habit building of 2 years will do that to you - given at least one newmittee gate training by now - submitted ERF, tried to get guild prez signature for AHA - sent request to guild website for logo and banner to be updated - emailed tactics w new sticker among other emails - did all my action items - oh also i bought back the tea towels afer washing them last week - also i got my P plates B) - joke here where i write the account balance lol ### Treasurer's Report (Texas): - girl help, my report is so much higher up now - (Ty to everyone who voted me I'm v grateful and sorry I couldn't be there) - I did my trez training - read my (incomplete) handover - and also submitted my first grant for o-Day so hype - cleaned aircon filters so fan is slightly better. Also (hopefully) will have somebody look at the aircon and tell us what's wrong - we stan Bridgette from Jim's aircon - got new withdrawl book from submitting reimbursements today - account balance: $10,944.30 ### Secretary's Report (Gibbi): - Sleeby and Screaming - Rewrote Action finder - Emotes can be in the minutes again - Did all my Action items - Helped with announcements - Did a food run - Wrote my own announcements - Made Changes on website - Put up meeting minutes a day early - Been looking at changes to fresher form - We should keep reports brief like how mine is almost 10 lines :/ ### Librarian's Report (Luna): - First meeting with new committee (excluding the AGM and Meeting 0) - This week sure had been... Sigh. - Sad that my new bag can't fit Athena. - Sure did log 7 hours of work in 5 hours of work, with over 1/2 of the work not being logged. - I continue to preserve my committee speaking spot above Chris. ### Fresher Rep's Report (Hannah): - Posted the fresher sign up announcement on both discord and facebook - Also read the fresher guide (thanks gibbi) and talked to a few freshers that showed up in the room - Got gate training from jackie ### Reports de la OCM (Chris, Connor, David, Jazz): - Chris: - yo its me, i'm back again, shortest committee member (its just my hair that's taller than hannah) - time for some shenanigans - Connor: - Eyyyy, how's it going? - Although *the unspoken* has really managed to mess with a bunch of the club's events, I'm loving being on committee so far, and I'm really grateful that I was elected, thank you very much <33 - I read my handover, and even tho I still feel pretty baby brain, it was some good stuff (thank you Texas, as well as Chris, Luna and Nina 😃) - Highlight of my week was spending over 30 hours of 2 days trying to get a raid done in Destiny 2, and still failing... it was really fun though (got a really good clip out of it too) - David: - I'm (NOT) sitting at the table, (VERY MUCH NOT) woohoo - Got through reading my handover in a timely fashion, feel much more qualified now (still need gate training though) - Did not get through my law work in a timely fashion, on account of none being uploaded (pain) - Stay gamer peeps - Jazz: - i have read the handover - ty for the handover <33 - i made an account but the unigames website hates me and wont let me in - warm. in hell. ### Immediate Past President's Report (Alistair): - Alistair has attended: ==1.75/2== Meetings ## Past action Items: Emerald Aindow: > Book Buy Stuff - Not Done > (with Ethan) Wednesday morning food run - Done Jackie Shan: > Inform applicants of outcome - Done > Setup gatekeepers group and discord - Done > Contact GM's and look at online solutions. - Done > Send chris Prosh Form - Done > Update password - Done > Annoy Cade - Done > Handle Shirt Stuff - Done Texas: > Become Jackie - Done Ethan Gibson: > Announce new committee on discord and facebook - Done > Update regulations with correct ICON regulations version - Done > Help Hannah write up announcement for players - Done > write up availiability form - Done > (with Emerald) Wednesday morning food run - Done Luna: > RPG Classification System - Not Done Christopher Leak: > Do prosh form - Not Done Unigames Committee 2022 ALL: > Read Handovers - Done > Decide Meeting Times - Done > Start thinking about fridge image and hehe funny line - Done ## Gatekeepers The following members have been approved as gatekeepers: - Joshua Annison - Ezran Bailey - Lilly Fowler >Jackie: Do gatekeeper training ## Webkeepers - Donald Sutherland - Gozz Gozzard ## Usual Suspects #### Board Games - Emerald would like to begin this segment by acknowledging COVID - UWA wants to stay as face to face as possible - Have new rules in place for running events in the near future - **Fresher Welcome** -- [Week 3 - Thursday 17/03/2022] - Has high risk of spreading COVID due to high contact board games - Will almost certainly be moved online as a result - Gibbi: it is not valuable to endanger club members with physical events - Luna: Alot of engaged freshers are already in the physical club room - Hannah: Planning to interact with freshers over discord in DMs or Emails - Emerald: Suggestion of Private Fresher Channel - Alistair: Channels are private and encourage freshers to interact - Jackie: DM assumes that they have joined discord and assigned role whereas email goes off the member database - Emerald: Propose both fresher welcome and DnD one shot to be done online >Emerald: Teach everyone how to run online boardgames >Emerald, Hannah: Make Fresher Welcome Post #### RPGs - **DND One shot night** -- [Week 4] - Will be online in Week 4 - Specific Date TBA >Jackie, Connor: Continue organising DND one Shot #### Magic: The Gavining - **Intro To Magic** - Floating into the void due to difficulty to innability to move Online - Date TBA - **New Capenna Prerelease** - THERES A HANDOVER FOR THIS >Ethan: Start Organising Prerelease #### Wargames - **Intro to Wargaming** - Floating into the void due to difficulty to innability to move Online - Date TBA #### Fresher Campaigns - Player form has gone up - GM availiability form will go up this weekend We have received an informal complaint from a member regarding the fresher campaign form and the nature of fresher campaigns as a whole. The criticism is as follows: - The listing of systems without a context or blurb describing the system leads to a lower engagement with non-DnD systems - Unigames as a club should be encouraging the broadening of horizons of it's member base i.e. encouraging engagement in non-DnD systems. - Therefore, we should alter our fresher campaign form such that we have a blurb or description for freshers to encourage engagement with non-DnD systems ##### Sheet Changes - Emerald: This exact criticism is valid and we should have a short description for te fresher campaign form. - Gibbi: Is concerned about implicitly promising systems - Emerald: Potentially axe in future - Jackie: Is also concerned about implicitly promsing systems - David: Submitting several options for systems that cant be run can be somewhat deceptive ##### Fresher Campaign Philosophy - Emerald: Freshers want to play 5e because they have watched... - Alistair: The funny white people on the internet play 5e - Emerald: Everyone who walks into this club wants to play DND, people get incorporated into the club and then one shot nights are for broadening of horizons - Luna: We can't change GMs choice of systems and freshers choice of systems - Chris: Last year we didn't have enough GMs for last year - Jackie: We don't have to give freshers what they want we shouldnt let freshers have a choice - Gibbi: I also lean towards nyxing the system question - We're hereby axeing the question and going on assignment basis, it allows us to change the allocation as demand fits. ## Events: #### Uncharity Vigil [Saturday 19/02 4pm - Sunday 20/02 4pm] - **F** - Jackie: have thoughts on reviving uncharity vigil - There isn't really a good time since theres already charity taking up study break - Organisation would be done parrallel to Uncharity and would confusing - They also have similar names - It's purpose is to raise money, we are fine on this front - Emerald: The event is designed for experienced members - Jackie: One of the big draws of Uncharity is dragon election and we've already done that - Emerald: ICONS has said nothing #### DnD with Panto [January??] - Alistair - Delegates talking to Clare to someone else on Committee #### O-Day [Friday 25/02 11am - 3pm] - We did it - Emerald: (Accuses secretary of submitting grants) - Texas - Grant Submitted #### PROSH [Wednesday 23/3] - Postponed to 17th August :skull: #### Charity Vigil - Gibbi and Connor assigned to Subcom #### Unigames [REDACTED] "I" - Jackie and Emerald as camp leader - Other activities to be assigned later #### Quiz Night - Luna is assigned to Darkmittee - Chris is assigned to Lightmittee - Jackie is assigned to early retirement and is cancelled from helping with other events by Alistair - this is so rude i've wanted lightmittee for a year - jackie #### PROSH - Chris is assigned to PROSH #### Roleplay for Life - Texas and Hannah are assigned for roleplay #### Relay for Life - Connor is assigned to relay for life #### Hall-o-ween - Jackie and David are assigned to Hall-o-ween (Tentative) #### Joint [REDACTED] - Texas, Luna and Jazz are assigned to Joint [REDACTED] #### Uncharity vigil - Emerald and Gibbi are assigned to Uncharity Vigil ## Reimbursements: - Submitted - to Emerald ($533.80) for food run - to Texas ($251.74) for food run - Pending - same as above - Unsubmitted - none ## Guild: #### Best Club Award - Ughhh money pwease - Jackie emailed with Emeralds very good edit - Jackie is angry but terrible at being angry #### Semester grant - Money Pwease >Jackie: Write Grant Handover #### Envirogrant - They lost it (Maybe) - Find out next time ## General Business: #### Room Update - Texas is contacting air con people - David: Suggests resecuring the tiles - Emerald - Requests Alistair to drill into the wall to put up the pin board > David: Apply tiles directly to floor > Texas: Talk to air con people more #### Table - Emerald will have plans for table >Emerald: Talk to Taylor and Concoct plans for table #### Library - Classification system >Luna: Ask Vikrum about RPG Classification - Book Buy >Emerald: Pick up Book Buy - Card Sleeves - Luna - Explains the card sleeving of the library - Improves durability - Improves play feel - Previously purchased european standard size - This only fits dominion :anguished: - Luna: Will try and get American sleeves done so that Emerald can pick them up >Luna: Do sleeve buy #### Food runs - We did one - Emerald: There should be an Uptick in prices to match the increased prices at stores and allow us to once again stock a wider breadth of beverages. Moving cans up to 90c - Alistair: Please do not return to 10c hell cans should go to $1 - Jackie: Is also cool with this idea due to supply chain issues and inflation #### Webkeeping - Jackie - Wants to do some discord cleanup and delete out of date channels as well as improve UX >Jackie: Cleanup Discord - Gibbi updated the website with ICON regs #### Shirt Stuff - Shirt gang was missing payment - Payment got sent to spam - Jackie has sorted it out - Shirts are on the way sorry we couldnt get it in by O-Day #### Enviro + Unigames Board Games >Jackie: Organise things with Amelia for enviro collab event. #### Committeee Business >ALL: Send preferred name prounoun image and hehe funny line to Jackie ASAP **Meeting closed**: 12:51PM