# Unigames Committee Meeting #0 04/03/2022

#### Attending


- Jackie (Vice President)
- Texas (Treasurer)
- Ethan (Secretary)
- Luna (Library)
- Hannah (Fresher Representative)
- Chris (Ordinary Committee Member) 
- Connor (Ordinary Committee Member)
- David (Ordinary Committee Member)
- Jazz (Oridinary Committee Member)
- Alistair (Immediate Past President) 

#### Apologies
- Emerald (President)

**Meeting scheduled**: 3pm

**Meeting open**: 3:50pm

## Opening
- Congrats to new committee!

>Ethan: Announce new committee on discord and facebook

#### Regulations

- Time to vote on regulations
    - If you go through to the unigames website [https://unigames.ucc.asn.au/regulations.php], you can see our regulations. Committee needs to approve of these now. Jackie reads through each of the regulations aloud
- Regulation 2 (Vote of no complaining)
    - Unanimous in Favour 
- Committee regulations approved
     - Jackie motions Unigames reugulation #12 to be reworded as: 
        - Unigames is to be subject to the 10-04-2018 ICON Regulations 
        - Passes unanimously 
- Roles regulations approved
- Club room operations approved
- Library regulations approved
- Sub Com Regulations Approved
   

>Ethan: Update regulations with correct ICON regulations version

## Gatekeepers
- The following individuals have been appointed Gatekeeper status:
     - Freyja Dyson
     - Amelia Shepherdson 
     - Autumn Brough
     
>Jackie: Inform applicants of outcome

>Jackie: Setup gatekeepers group and discord
## Usual Suspects

#### Board Games
- Due to Guild and COVID restrictions, postponed.

#### RPGs

- DND Oneshot Night [POSTPONED]
    - Postponed till further notice
    - Possibly move to onlin forum

>Jackie: Contact GM's and look at online solutions.


#### Magic: The Gavining

- Intro to Magic [POSTPONED]
    - Postponed till further notice
    - Not going to be moved online
  
#### Wargames

- Painting day [POSTPONED]
    - Postponed till further notice

- Intro to Wargaming [POSTPONED]
    - Postponed till further notice   

#### Fresher Campaigns

- GM Signup
    - we have 15 signups
    - need to ask for availabiltiies

- Player signup
    - need to get the form out

> Ethan: Help Hannah write up announcement for players

> Ethan: write up availiability form

## Events:

#### Fresher Welcome (2022) [POSTPONED(tentative date: Thursday 10/03 4pm)]
- To be rerun at a later date when it is safe for club members


#### AGM [Friday 1pm 04/03/22 (Week 1)]:

- New Committee for 2022
    - President: Emerald Aindow
    - Vice President: Jackie Shan
    - Treasurer: Alex "Texas" Bennett
    - Secretary: Ethan "Gibbi" Gibson
    - Librarian: Luna
    - Fresher Rep: Hannah Niklaus
    - OCMs
        - Christopher Leak
        - Connor Brennan
        - David Giles
        - Jazz White
    - IPP: Alistair Langton

#### Club Carnival [POSTPONED]:

- Postponed 

#### PROSH Olympics [15/03/22]:

- No updates

#### PROSH [23/03/22]:

- We need a new marshal
    -  Chris nominates himself as prosh Marshal

>Jackie: Send chris Prosh Form

>Chris: Do prosh form

#### DnD with Panto [January??]
- Alistair spoke to Clare verbally
- It will be at some point after week 3 onwards
- Clare has some interested GMs and wants to theme it around panto stuff
- #thiscommitteesproblem

#### Charity Vigil []:

- later problem

#### Swancon []:

- later problem

#### Unigames "I" [REDACTED] []:

- later problem

#### Quiz Night []:

- later problem

#### Roleplay for Life []:

- later problem

#### Relay for Life []:

- later problem

#### Cameron Hall-o-ween []:

- later problem

#### Collab [REDACTED] 2022 []:

- later problem

## Reimbursements:
- Approved:

- Pending:
    - $498.30 to Jackie for Oday 2022 Printing
    - $4.96 to Alistair for Raffle Tix

- UnSubmitted:
   - $533.80 to Emerald for Food Run

## Guild:

- Semester grants
    - no updates
- Special project grant
    - no updates
- Envirogrant
    -  No updates
- Best Club award
    - No update on award money

### General Business:
- congrats everyone on getting on to committee again!

>Jackie: Update password

>Everyone: Read Handovers

>Everyone: Decide Meeting Times

>Everyone: Start thinking about fridge image and hehe funny line


#### Carried on Action Items

>Jackie: Annoy Cade

>Texas: Become Jackie

>Luna: RPG Classification System

>Emerald: Book Buy Stuff

>Ethan, Emerald: Wednesday morning food run - Done

>Gwen: Newsletter including AGM details and postponed Fresher Welcome - Done

>Jackie: Handle Shirt Stuff

**Meeting closed**: 5:20 pm--
Action Items:
Emerald:
> Book Buy Stuff

> Wednesday morning food run - Done (along with Ethan)


Jackie:
> Inform applicants of outcome

> Setup gatekeepers group and discord

> Contact GM's and look at online solutions.

> Send chris Prosh Form

> Update password

> Annoy Cade

> Handle Shirt Stuff


Texas:
> Become Jackie


Ethan:
> Announce new committee on discord and facebook

> Update regulations with correct ICON regulations version

> Help Hannah write up announcement for players

> Help Hannah write up announcement for players (along with )

> Write up availiability form

> Write up availiability form (along with )

> Wednesday morning food run - Done (along with Emerald)


Luna:
> RPG Classification System


Chris:
> Do prosh form


Other:
> (Everyone) Read Handovers

> (Everyone) Decide Meeting Times

> (Everyone) Start thinking about fridge image and hehe funny line

> (Gwen) Newsletter including AGM details and postponed Fresher Welcome - Done


--
Action Items:
Emerald:
> Book Buy Stuff

> Wednesday morning food run - Done (along with Ethan)


Jackie:
> Inform applicants of outcome

> Setup gatekeepers group and discord

> Contact GM's and look at online solutions.

> Send chris Prosh Form

> Update password

> Annoy Cade

> Handle Shirt Stuff


Texas:
> Become Jackie


Ethan:
> Announce new committee on discord and facebook

> Update regulations with correct ICON regulations version

> Help Hannah write up announcement for players

> Help Hannah write up announcement for players (along with )

> Write up availiability form

> Write up availiability form (along with )

> Wednesday morning food run - Done (along with Emerald)


Luna:
> RPG Classification System


Chris:
> Do prosh form


Other:
> (Everyone) Read Handovers

> (Everyone) Decide Meeting Times

> (Everyone) Start thinking about fridge image and hehe funny line

> (Gwen) Newsletter including AGM details and postponed Fresher Welcome - Done