# Unigames Committee Meeting #2 - 11/03/2021

#### Attending

- Alistair 
- Emerald
- Jackie
- Gwen
- Vikrum
- Ethan
- Amber
- Chris
- Nina
- Texas 

#### Apologies


**Meeting scheduled**: 7pm 

**Meeting open**: 7:18pm

## Reports:
### President's Report (Alistair):

- Had a day
    - Lab stuff happened
- Did club carnival
- Did a bunch of action items (for once)
- That's about it

### Vice-President's Report (Emerald):

- Emerald types out her report whilst speaking it
- I did lots of things this week!
- very few of them were committee related,,
- I got marshal training
- packed down club carnival
- talked to ed about prosh marshalling
- sorry about my actions items
- did gate training
- thankyou for reading the minutes


### Treasurer's Report (Jackie):

- printed out after hours non-student sign in and put it on the window
- helped babey committee members with EMPs and other event things
- did more gate training
- sent cam hall poster design to chloe
- went on a food run with Vikrum
- went to club carnival! It was warm
- worked on charity vigil
- hosted painting day today
- boy howdy I need to remember to eat food during the day
- account balance: $9,276.41

### Secretary's Report (Gwen):

- I forgot how busy studying is
- While trying to upload minutes I learnt that python doesn't comprehend emotions
- I learnt a bit of PHP to update the regulations on the website at 110 km/hr
- Minute touching part 2: Electric Boogaloo
    - Jackie touched my minutes
        - gwen got rid of my lowercase and removed my cool points

### Librarian's Report (Vikrum):

- Been a long week
    - Only gone home to sleep
- Did a food run with Jackie and learnt about Woolies vs Coles divide amongst committee
    - Got some vegan meals
- Design a thing for underated games to get people aware of games

### Fresher Rep's Report (Ethan):

- Shill check rolled a 9 (no prof) :(
- Intro to Magic went pretty well
- Submitted an EMP for Intro to Wargaming
- Went to board game night 
- Hades
- Attended painting day
- Made copypasta for Westmarche
- Explained banding to Amber
    - Alistair's Note: It's really not that complicated

### Reports de la OCM (Amber, Chris, Nina, Texas):

- Amber:
    - Helped with club carnival to the best of my timetable's ability (i.e. not much)
    - Attended MtG night and got destroyed by Alistar's Bolas.
    - Gave Jackie my picture for the committee poster.
    - Figured out how to send stuff over Facebook (thanks Jackie)
    - Killed my voice today somehow, sorry.
   
- Chris:
    - Did EMP for Monster of the Week One Shot for Week 4
    - Helped out with set up and pack up for club carnival
    
- Nina:
    - made discord post for 'spies and secrets'
    - bought sexy sexy alarm clock on the weekend
    - proceeded to not give jackie the alarm clock until Wednesday because I'm forgetful
    - helped out with tuesday's club carnival from 1, packed things away after the event ended
    - bought batteries for sexy alarm clock
    - ran the 'spies and secrets' board game night, it went well! Had a massive turn out, like 20+ people spread out over 2 clubroom tables and the loft, i played coup, love letter, shittler, and deception and feedback has been positive
    - discovered that codenames and one night ultimate werewolf are missing
    - all on offer games accounted for by the end of the night
    - posted on discord about some lost property that we found after the night ended (a black 'aloha' hat), it hasnt been claimed yet
    - atteneded prelude to painting, painting was done and fun was had
    
- Texas:
    - learned how to make an emp
    - learned to play magic (specifically commander I think)
        - Alistair's Note: It actually wasn't commander
    - spent like an hour at club carnival but it was fun
    - struggled to get the form up to sign up a new member while Alistair just watched and took over
    - forgot I was able to just do that now

## Past action Items:

Alistair:
> Contact unsuccesful applicants - done

> Email "Who Give a Buck" - done

> Message ICONS to get together subcommittee - done

> Reply to Swancon email- done

> Work on Camp EMP (along with Emerald, Jackie) - not done

> Set up afterhours sign in thing - done

> Email tenancy about stairwell light and mounting webcam near aircon - not done

> Talk about library onto website stuff (along with Emerald, Vikrum) - not done

> Work on subcommittee regulations - not done


Emerald:
> Put up possible One Shot systems poll - not done

> Make "Unigames goes to Artemis LAN" event - not done

> Work on Camp EMP (along with Alistair, Jackie) - not done

> Talk about library onto website stuff (along with Alistair, Vikrum) - not done


Jackie:
> Give EMP priveleges - done

> Change date of Prelude to Painting - done

> Work on Camp EMP (along with Alistair, Emerald) - not done

> Send posters - done


Gwen:
> Update regulations on the website - done


Vikrum:
> Talk about library onto website stuff (along with Alistair, Emerald) - not done


Ethan:
> Do Intro to Wargaming EMP - done


Chris:
> Contact Call of Cthulu and Monster of the Week GMs - done

> Learn how to do EMPs - done


Nina:
> Do the discord ping - done

> Look into alarm clocks - done


Other:
> (Taylor) Do handover - not done

> (All) Read your handovers - done

> (All) Upload fridge poster pictures to the drive - partially done

## Gatekeepers

- Rob, Merlin, Donald and Logan are now gatekeepers

## Webkeepers

- Taylor is now a webkeeper

>Alistair: Contact successful and unsuccessful gatekeeper/webkeeper applicants

## Usual Suspects

#### Board Games

- Spies and Secrets Board Games 
    - Successful
    - Nina did good
- Next Boad Game Night: Monday/Tuesday Week 5

>Nina: Organise Week 5 Board Game Night 

#### RPGs

- Monster of the Week One Shot [Friday 19th March 5pm - 10pm Week 4]
    - Pending GMs: Emerald, Nina, Merlin, Vikrum
- Call of Cthulu One Shot [Week 6]

>Chris: Re-contact Monster of the Week GMs
>Chris: Contact CoC GMs and organise the One Shot for week 6

#### Magic: The Gavining

- Intro to Magic 
    - MTGS1001 went well
    - Made some jokes about recording it but then didn't
    - Pretty good turn out (10 peeps)
    - Played games with starter decks
    - People were engaged and learnt rules
    - Not a lot of questions were asked except for cool interaction questions

#### Wargames

- Prelude to Painting 
    - It happened and it was good
    - We need to get white primer 
    - We should do a paint audit to get the paints we need

>Amber: Buy a can of white primer from Tactics

- Intro to Wargaming [Wednesday 17th March 5pm Week 4]

>Ethan: Make Intro to Wargaming event 
>Gwen: Bother Kieran for Intro to Wargaming

#### Fresher Campaigns

- GM Signup
    - Definites: 7
        - We'll get one more to have a total of 8
    - We've got lots of cool systems that aren't just D&D
    
- Player signup
    - Player signup struggles
    - 44 signups

>Ethan: Contact 8th Fresher GM and other fresher campaign shenanigans
    
## Events:

#### Club Carnival [Tuesday 9/3, Week 3]:

- Went well, 13 signups
- Total income of $67 (so close yet so far)

#### PROSH Olympics [1-2pm Tuesday 16/3/21]:

- Next Tuesday
- Come help out!

### Artemis LAN [Saturday 20/3/21]

>Emerald: Make Artemis LAN event

#### PROSH [24/3/21]:

- Emerald is now an official marshal!
    - Did some marshal training and learnt some rules
- There'll be people staying here overnight (not sleeping) before (rather than getting to uni at 5am)
- Don't make your costume the night before or you're a fool
    - Especially with glue and glitter
- Our theme: "bugs and bunnies"

#### Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

- Alistair emailed "Who Gives a Buck" and they have replied
    - They want to help us out and meet next week
- Jackie did most of the EMP
- Just waiting on UCC to send us their reps
- Jackie has started thinking about it and talking to Keifer

>Alistair, Jackie: Meet with "Who Gives a Buck"

#### Swancon [24/4/21 - 26/4/21]:

- Alistair replied to the email and they emailed him back

#### Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

>Alistair, Jackie, Emerald: Do camp EMP and preliminary discussions
>Alistair, Jackie, Emerald: Make camp names poll

#### Quiz Night [Probably Friday 20/8 or 27/8]:


#### Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:


#### Relay for Life [October]:



#### Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:



#### Collab [REDACTED] 2021 [19/11/21 - 22/11/21]:

- Merlin made the booking
    - Hopefully we'll get the invoice soon

## Reimbursements:

Pending:
- $264.80 for food run to Jackie
- $20 for clock to Nina

## Guild:

- SOC Meeting
    - Next week Wednesday [17th March]

- Elevator
    - No update

- Semester grants

- O Day Grant
    - Got submitted

- Best Club award
    - Give money... pwease!!!!

>Alistair: Contact Aiden about Best Club Award

### General Business:

>Alistair: Deal with closed items

#### Room Update

- No update on tables
- Still need cupboard and carpet tape
- Need to move fridges

>Alistair: Email about mounting things


#### Student Leadership Training:

- There is a training in April 

#### Library

>Alistair, Emerald, Vikrum: Discuss digitalising library

#### Webkeeping:

- Domain Purchase
    - Jackie has been in contact and has jumped through hoops

>Jackie: Buy the website domain

#### Handovers:

>Taylor: Write your bloody handover!

#### Regulations

>Alistair: Write Large Scale Borrowing regulations 
>Alistair: Continue subcommittee regulations with Taylor

#### Fridge Poster

>All: Send a photo and a funny joke to Jackie on discord


#### Westmarch Campaign

- Ethan made a copypasta to explain the concept
    - The copypasta requires some grammar editing
- Basically there's a big world with lots of DMs running oneshots in the world that different players can join 
- There could be a problem with coordinating DMs
    - Normally there's a heirachy of DMs that organise and coordinate and make sure everything works
    - Ethan is willing to be head DM and organise everything 
- It could be hard for DMs to moderate the group
    - e.g. if DMs don't want certain players
    - We need to put in a system for us to take complaints and be able to moderate this
- This would be intensive to organise and keep going (especially with all the events we do and fresher campaigns)
- All DMs will need to make a committment to using the same system (5e)
- We could book out the loft each week at the same time or we'd let DMs organise where they play
    - However fresher campaigns, events and standard campaigns get priority
- We'll need to find enough experienced DMs to be involved and to get together to work things out
- Could be a good thing for DMs who want more practice and players who want to join some campaigns
- It's a very cool idea which would require lots of administration by us

>Ethan: Make Westmarch Campaign interest poll on Facebook
>Emerald, Ethan: Make pretty intro post to Westmarch

**Meeting closed**: 8:32pm