# Unigames Committee Meeting #50 - 11/02/2021

#### Attending

- Alistair 
- Jackie
- Emerald
- Alice 
- Josh
- Ash
- Gwen
- Kyle

#### Apologies

- Autumn


**Meeting scheduled**: 6pm

**Meeting open**: 6:57pm

## Reports:
### President's Report (Alistair):
- Sure have fucking moved rooms
- Tired noises
- Got job though, so that's fun!
    - Yay for Alistair
    - It's at a fancy restaurant
- Talked to tenancy about things and submitted room queries
- If pritning is not done tomorrow am going to kill everyone in UniPrint


### Vice-President's Report (Taylor):
- Did you guys know the tab limit for safari on a phone is 500?
- Injured self yesterday :(
- Went to SOC meeting (though not for Unigames, hehe special)
- Went to Bunnings for club things
- Helping out with room stuff
- Chatted with tenancy people (with Alistair)
- Table is in and ready for O-Day
- Will be finishing detailed instructions for O-Day set up tonight
- Will be with Unigames for the first half of O-Day



### Treasurer's Report (Jackie):

- thought about committee business and oday so hard that i completely forgot what happened in my prior dnd session (sorry josh)
- but its ok cause josh ALMOST got me a borrowing strike
- helped edit and send off fresher guide etc for printing
- spent So Much time doing halloween 2019
- i stared at the same three spreadsheets for so long you guys
- (please insert loud applaud here Please)
- oh jesus h. christ oday is tomorrow
- (excited to meet freshers) (less so to almost faint)
- account balance: $7,941.15
- Also: attended SOC Meeting and helped move

### Secretary's Report (Autumn):



### Librarian's Report (Emerald):

- Moving time YEE HAW
- New library, gonna do BIG new library 
- Went to SOC meeting, had some pizza
- Chloe from tenancy is nice :) 
- Ummm
- Come to O-Day tomorrow
- Please use the weekend to get ready for the first week of semester
- Love you good bye

### Fresher Rep's Report (Alice):

- Worked a bunhc on Fresher guide which is complete
    - #notmyproblemanymore
- Answered questions from incoming freshers
    - Alice bribes freshers with chocolate
    - Not a pyramid scheme though
- Messaged Leigh (but need to do it again)
- Signed up for PROSH
- Now First Aid qualified
- Come to O-day... please


### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - turns out I'm moving out of house this week so Unigames and I are one
    - oday tomorrow!!! V excited for free stuff and freshers !!
- Gwen:
    - Helped move a little bit, mainly stacking board games (used board game stacking prowess)
    - I am minuting 
- Josh:
    - Im sorry jackie about the strike 🙂
        - EDIT: No longer sorry because Jackie forgot about dnd
    
- Kyle:
    - new room, who dis?
    - It's a really nice room!
    - Stopped Emerald from throwing out miniature bits


## Past action Items:

Alistair Langton:
> Make a post about gatekeepers needing to reapply soon - done
> Share the Guild event to the unigames event and promo us and our shirts - done
> Submit oday printing to uniprint on Friday - done
> Sign us up for Prosh (along with Alice) - done
> Talk abt collab camp - not done
> Get in contact with Mark about Uwanime swapsies - done

Jackie Shan:
> Return excess Kaldheim product to tactics (along with Emerald) - done
> Email domions about fresher welcome pizza - not done
> Email Aidan about semester grants - done

Autumn:
> Send out an email on Friday abt AGM in two weeks - done
> Prewrite a day one email - question mark?

Emerald Aindow
> Return excess Kaldheim product to tactics (along with Jackie) - done
> Rally the troops to digitise the library - not done

Alice Rosario:
> Contact leigh about dnd furniture - done
> Sign us up for Prosh (along with Alistair) - done

Other:
> (All) Finalise the fresher guide - done
> (All) Write your bloody handover - Prez and VP singled out



## Gatekeepers

>Alistair: Make a post for new form

## Usual Suspects

#### Board Games

- fresher welcome is covering this

#### RPGs

- DND Oneshot Night [Wednesday 03/03]

>Alice: Message Leigh

#### Magic: The Gavining

- Prerelease [Sunday 7/2/21]
    -  Things have been returned
    - Band and resticted has been announced for EDH

- Intro to Magic [Friday 12/3 Week 3]

#### Wargames

- Painting day [12-3pm Tuesday 9/3, Week 3]


- Intro to Wargaming [Week 4]


#### Fresher Campaigns

- GM Signup
    - Need to go through GMs who are interested
    - We have 7 interested currently

- Player signup

> Alice: Ask current fresher GMs if they want to reapply

## Events:

#### Halloween 2019 [26/10/19]:

- Jackie is gonna send some things and get some things approved and then IT'S DONE!
- Little bit of fudging exists, but Jackie has reasons.
- There is a cool spreadsheet 
- Final distribution to each club ~$150
- Jackie has solved Halloween 2019!
    - *LOUD APPLAUSE*

#### Book Buy [Thursday 1/10/2020, after committee meeting]:

- Path of waves - no update
    - "God I wish there were update" - Alistair
- Gaslands - Jackie picked it up

#### Uncharity Vigil [Sat-Sun 30-31/1/21]:
- Everyone has been paid
- We got $61.05
    - Temporarily stolen by Jackie


#### O-DAY [Friday 19/2/21]:

- Fresher guides
     - Better be done by tomorrow morning
- Signup forms
    - Printed 50
    - It's going to be done online!
- Shirts
    - Wear your shirts tomorrow!
- FB event
    - Been shared
- Esky
    - Jackie is bringing
- Printing
    - Submitted last Friday
    - They tried to tell we haven't paid enough, that was a lie.
        - Alistair sorted that on Monday
- We should be able to get power.
- Coffee table can be brought down for decorations e.g. rpg books, board games, minis
- Set up 9-10:30am, pack up 3-4pm
- NO WATER SPORTS!

> Taylor: Demand printing from UniPrint tomorrow morning

> Jackie: Do O-Day float

> Taylor: Finish O-Day guide

> Alistair: Print SafeWA code for stall

> All: Sign up for accounts in database

#### Fresher Welcome [Thursday 25/2/21 (Week 1)]:

- Sorted
- Need to bother Leigh after O-day

> Jackie: Call dominoes

> Alice: Message Leigh

#### AGM [Friday 1pm 26/2/21 (Week 1)]:

- Alistair will make post on Friday with current nominees and remind people about absentee votes
    - People who absentee vote don't need to vote for all positions, and people may nominate on the day

> Alistair: Make the nominee and absentee vote post

#### Club Carnival [Tuesday 2/1, Week 2]:

- Alistair signed us up yesterday
    - 5 mins after code came up at SOC meeting
- Set up 10am-12pm, pack up 2-3pm
- They give us table and 2 chairs
- Tav 3:10pm

#### PROSH Olympics [1pm Tuesday 16/3/21]:

- No updates

#### PROSH [24/3/21]:

- Signed up

#### Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

- #next committee's problem
- Possibility of outsourcing charity work with "Who Give a Buck"
    - They research, get in contact with charity, advertise and give the money to the charity
    - Free research!

> Alistair: Email "Who Gives a Buck" about free research

#### Swancon [24/4/21 - 26/4/21]:

- #next committee's problem
- Laura is more in charge than last year but not in the same way, she will get people to email us about games thing

#### Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

- #next committee's problem
- Someone will do an EMP

#### Quiz Night [Probably Friday 20/8 or 27/8]:

- #next committee's problem

#### Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

- #next committee's problem

#### Relay for Life [October]:

- #next committee's problem

#### Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

- #next committee's problem
- And there will be no debt hanging over their heads

#### Collab [REDACTED] 2021 [November]:

- no update


## Room Update:

- We are in the new room!
    - YAY
- We are currently recieving the new keys right now
    - Thanks UWAnime



## Reimbursements:

- ALMOST SUBMITTED:
    - Taylor: $37.88
        - The receipt was lost... almost
    - Jackie: $245

- DONE:
    - Jackie: $1038.90
    
## Guild:

- SOC Meeting
    - We need to submit O-Day grants
    - Campus Culture got said 3 times during the meeting
    - Fringe is March 22nd-26th, theme is Modern Renaissance 
        - We're not eligible for Fringe grants but we can still participate if we wanted to
        - Could run a painting stall?
    - Bubble Tea society returns in a bid for affiliation (among others)

> Jackie: Email Guild for new invoice and prepare O-Day grants

- Tenancy Reallocations
    - There have been allocations, cupboard stuff is still happening in some places
    - We're done
    - F to the clubs that don't get to move before O-Day
    - We're good at moving (self congratulations)
        - Clubroom moving record: less than 24 hours
        - We should put this in out next best club application
    - The women have gone to a better place

- Elevator
    - No updates

- Semester grants
    - Still waiting
    - Let him know about the AGM being next week

> Jackie: email Aidan about Semester grants

- Special project grant

> Taylor: Get in contact with custom furniture people

- Best Club award
    - Still waiting

### General Business:

#### Student Leadership Training:

- Happening next week... during UniSFA AGM

#### Library

- We need to digitise the library at some point soon

#### Webkeeping:

- Website
    - External borrowing is half done
    - Electronic sign ups are good to go
    - Database is usable despite the website not being public yet
   
- Newsletter
    - Donald reveals Newsletter puzzle answer to Jackie and Alice
    - Autumn needs to draft it up and send it out over the weekend

- Webkeepers will need to be reapproved by next committee

> Autumn: Send out newsletter over the weekend

> Alistair, Taylor: Make form for webkeeper applications
   

#### Handovers:

- @ Alistair and Taylor

>All: Write your bloody handover

#### Regulations

- Member privacy regulations
    - We will lock Alistair and Taylor in the room over the weekend until it's done

> Alistair, Taylor: REGULATIONS!

- Interclub regulations
    - No update

#### Meeting Times
- Next week we'll have a pre-AGM meeting

**Meeting closed**: 8:33pm
--
This Week's Action Items:
Alistair:
> Make a post for new form

> Print SafeWA code for stall

> Print SafeWA code for stall (along with )

> Make the nominee and absentee vote post

> Make the nominee and absentee vote post (along with )

> Email "Who Gives a Buck" about free research

> Email "Who Gives a Buck" about free research (along with )

> Make form for webkeeper applications (along with Taylor)

> REGULATIONS! (along with Taylor)


Taylor:
> Demand printing from UniPrint tomorrow morning

> Demand printing from UniPrint tomorrow morning (along with )

> Finish O-Day guide

> Finish O-Day guide (along with )

> Get in contact with custom furniture people

> Get in contact with custom furniture people (along with )

> Make form for webkeeper applications (along with Alistair)

> REGULATIONS! (along with Alistair)


Jackie:
> Do O-Day float

> Do O-Day float (along with )

> Call dominoes

> Call dominoes (along with )

> Email Guild for new invoice and prepare O-Day grants

> Email Guild for new invoice and prepare O-Day grants (along with )

> Email Aidan about Semester grants

> Email Aidan about Semester grants (along with )


Autumn:
> Send out newsletter over the weekend

> Send out newsletter over the weekend (along with )


Alice:
> Message Leigh

> Ask current fresher GMs if they want to reapply

> Ask current fresher GMs if they want to reapply (along with )

> Message Leigh

> Message Leigh (along with )


Other:
> (All) Sign up for accounts in database

> (All) Write your bloody handover