# Unigames Committee Meeting #47 - 28/01/2021

#### Attending

- Alistair 
- Taylor 
- Jackie
- Emerald
- Alice 
- Josh

#### Apologies

- Autumn
- Ash
- Gwen
- Kyle

**Meeting scheduled**: 7pm

**Meeting open**: 7:06pm

## Reports:
### President's Report (Alistair):

- lmao at Tenancy who thought we'd let them finish the meeting in an hour
- My hairbrush broke rip
- Uncharity is sorted among other things
    - we have toilets!
- Congratulations to my Committee Mum Gavin for getting engaged

### Vice-President's Report (Taylor):

- Congrats to IPIPP Gavin on his engagement
- "delegates legal next of kin rights to gavin" - rebecca (probably)
- Table hunt is incomplete but now involves a bunch of nepotism
- Tenancy consultation vibe check; vibes: excellent, wording: to be fixed later

### Treasurer's Report (Jackie):

- big congrats to gavin!!! i'll vote for u (for gavin) anyday dude
- got called "middle aged" and "old" by people who were only a year younger than me at work
- emailed soc trez aidan again
- longingly stares at LED gaming table
- got coins (for myself but also for the club if needed) out for uncharity!!!
- come to uncharity!!
- i did a food run also!
- account balance: $6,790.05
- also i'm minuting today

### Secretary's Report (Autumn):

- did a newsletter
- thank you [insert name] for minuting
    - it's me (jackie) minuting
- Congratulations to Donald for solving the newsletter puzzle

### Librarian's Report (Emerald):
- hello everybody!! feeling tired!! working hard!! (jackie please put the flex emoji in here)
    - 💪
- will be able to be overnight fr uncharity!! changed plans!! quit my shitty job!!
- did my action item (when you read this, unigames member, it will be true!)
- congratulations gavin, can't wait for all of committee to be your bridesmaids
- xoxo lots of love, yours truly, me :3

### Fresher Rep's Report (Alice):

- I contacted GM's for the dnd oneshot, found a date for the dnd oneshot, and wrote an EMP for the dnd oneshot.
- I applied for student leadership training.
- Stay tuned for new updates, like: updating my calendar for all the new dates, working on the fresher guide with Taylor, and other fun and interesting things ill get up to.
    - Updates: yes, no, no.

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - uh got burnt and lost voice
        - sunburnt? roasted?
        - vicous mockery trauma?
    - hoping it goes the frick away before uncharity (it's this week!! Wowsers!!)
- Gwen:
    - I'm on an island playing board games currently. It's a good life 
- Josh:
    - finally brought Delaney back to life to stop emerald complaining
    - wowzee weezee I got a packed weekend
- Kyle:
    - (apologies)


## Past action Items:

Alistair:
> Orchestrate kaldheim prerelease - done
> Intro to Magic FNM EMP - not done
> Email leigh about borrowing chairs for fresher welcome - not done
> Send our updated AGM to SOC - ???
> Email tenancy about maintenance - not done (but it's fine)
> Work on member privacy regulations (along with Taylor) - lmao

Taylor:
> Save the world of halloween (along with Jackie) - not done but jackie did
> Make sure the lineart for the dragon is good to go by Monday (along with Jackie) - not done but jackie did
> Writeup the oday howto guide for taking money etc - not done
> Monday fresher guide writing (along with Alice) - not done
> Confirm moving schedules - in progress
> Research gaming table as SPG goal - in progress
> Update the committee on subcommittee regulations regarding banned members (along with Alistair) - lmao
> Work on member privacy regulations (along with Alistair)

Jackie:
> Painting Day Week 3 EMP - in progress
> Save the world of halloween (along with Taylor) - super in progress 2 oreos away
> Hunt down UCC halloween receipts for sport - done
> Make sure the lineart for the dragon is good to go by Monday (along with Taylor) - done
> Do a food run - done
> Email about the 2019 grant correction - done

Autumn:
> Send out notice of AGM as part of a newsletter - done
> Send out a newsletter - done
> Pre-draft a newsletter to go out in week 1 - not done

Emerald:
> Sign up for SLT - done

Alice:
> Contact GMs and organise D&D oneshot - done
> Draft up signup forms for Fresher Campagin GMs - done
> Monday fresher guide writing (along with Taylor) - not done
> Update the fresher welcome EMP to fourteen hundred hours - done

Kyle:
> Organise Intro to Wargaming - unsure


## Gatekeepers

- no updates

## Usual Suspects

#### Board Games

- fun fact: there'll be board games at uncharity!
- Come To Uncharity

#### RPGs

- fun fact: there'll be rpgs at uncharity!
- Come To Uncharity
- DND Oneshot Night [Wednesday 03/03]
    - date has been confirmed!

#### Magic: The Gavining

- fun fact: there'll be magic at uncharity!
- Come To Uncharity
- prerelease should be going ahead on the 7th
    - Alistair will let people know if we get shafted by WotC again

#### Wargames

- fun fact: we have not scheduled wargames for uncharity :(
    - "for legal reasons chess is a wargame"

#### Fresher Campaigns

- signup sheet draft has been started

## Events:

#### Halloween 2019 [26/10/19]:

- I have hunted down basically all the receipts
- the only things missing are uniprint (posters + tickets)
- and also a discrepancy in the cocktail ingredients, but i've looked everywhere so it doesn't exist
- next step is to bully unisfa for uniprint and then to do a hypothetical distribution plan!
> Jackie: hunt down unisfa uniprint halloween receipts
> Jackie: hypothetical halloween distribution plan

#### Book Buy [Thursday 1/10/2020, after committee meeting]:

- Path of waves - it would be nice if we had it
    - https://memegenerator.net/img/images/300x300/12144015.jpg

#### Uncharity Vigil [Sat-Sun 30-31/1/21]:

- people have been emailed, hopefully bathrooms will be unlocked and bathroom escorts will be avoided
> Alistair: phone campus management/security about bathrooms tomorrow if needed
- flood light discussion
    - BYO torch event
- logo base has been uploaded for people to make mock-ups
- what do we have available to sell?
    - emerald doesn't have the list with her right now
> Emerald: send the list of sellable things to committee
> Emerald: contact old unvigil prize winners
- I NEED TO DO A MILK RRUN OH GOD
> Jackie: do a milk food run for uncharity on the day

#### O-DAY [Friday 19/2/21]:

- Fresher guides
    - almost done, mockup has been sent
    - waiting on president's address, friend clubs and jackie's art
> Jackie: finish those little fresher guide sketches
> Alistair: write president's address

- Signup forms
    - website is being deployed
    - problems with electronic only: power supply, unreliable connection
    - if we were to use electronic forms only we'd have to analyse how doable it is with to do with phones, and bring power banks, laptops and a backup 4g connection
    - this is a matter of going full on paper forms or full on electronic, essentially
        - if we need backup paper forms, we will need to print out the full amount anyway
> Taylor: look into how the new website is set up in terms of signup forms
> Jackie: get an itemised quote from Uniprint for all of the O'Day printing (200xfresher guides, 50xflyers, 50xsignup forms, 300xforms, stickers)
> Jackie: ask Uniprint about O'Day printing deadline
> Jackie: ask Uniprint if last minute on the day printing is possible

- Shirts
    - we have many shirts left
    - buy them at Uncharity! it'll go towards voting on the 2021 logo!

#### Fresher Welcome [Thursday 25/2/21 (Week 1)]:

- Loft is booked, EMP is done, everything is good for that!
- Jackie (me) has been educated about how to do the pizza stuff, by Taylor
    - we need to remind people on O'Day/newsletter before the event to tell us about their dietary requirement
> Jackie: find the 2020 fresher welcome pizza receipt for pizza purposes
- (the sound of us losing quorum as alice leaves)

#### AGM [Friday 1pm 26/2/21 (Week 1)]:

- Event will be put up After uncharity
- Anybody who wants to submit anything to the agenda has to submit it by 19th Febraury (O'Day)
- Finalised agenda has to go up on 21st February (Monday Week 1)
- Nominations post will go up 2 weeks before the AGM
    - We should have brief descriptions for each of the roles to put into this post

#### Club Carnival [Tuesday 2/1, Week 2]:

- waiting for registration to go up

#### PROSH Olympics [1pm Tuesday 16/3/21]:

- no updates

#### PROSH [24/3/21]:

- we need to register and decide a theme
- we will be with unisfa! with our arms open to our friend clubs
>Alice: ask Unisfa who their PROSH marshall is

#### Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

- #next committee's problem

#### Swancon [24/4/21 - 26/4/21]:

- #next committee's problem

#### Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

- #next committee's problem

#### Quiz Night [Probably Friday 20/8 or 27/8]:

- #next committee's problem

#### Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

- #next committee's problem

#### Relay for Life [October]:

- #next committee's problem

#### Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

- #next committee's problem

#### Collab [REDACTED] 2021 [November]:

- #next committee's problem
- but also we're going to form a subcommittee so we can have a booking and make subcommittee decisions

## Room Update:

- jackie (me) keeps on almost tripping on the hole in the floor 🕳️
- kelvin came in to take photographs of all the work orders in our room
- #next tenant's problem (pending appeals)

#### New Room Furniture (pending appeals):
   - normie ass tables of specific dimensions that we need are Hard To Find
       - current options: expensive ass gaming table or custom table
   - Taylor has found some Australian options, but no WA options for gaming tables
   - She is also looking into getting a quote for a custom table made for the new room
   - Taylor will be comitting acts of carpentry investigation after Uncharity Vigil
   - Table needs to be able to actually get into the new room 
>Taylor: measure the width of the new room corridor
   - What about our current table?
       - We can easily get the current table out of the room without dissasembly, but we cannot get it into the NEW room without dissasembly
       - If a custom table is feasible in terms of cost, we could get two new custom tables?
>Alistair: investigate our tables that we have in the Loft
- We need to make a goals list for new room furniture, for Uncharity
    - table, whiteboard(s), mayhaps a couch, cabinet, more shelves
    - (sound of alistair opening IKEA)

## Reimbursements:

- PENDING:
    - Jackie: $384.60 for the food run
    
## Guild:

- Tenancy meeting happened today!
    - Contracts were discussed
        - unigames is the model (best) club and/or our contract was on the top of the pile of examples
    - Non-student access was discussed
        - We have threatened to send Many EMPs in

- Tenancy Reallocations
    - Guild is still working on appeals, should be done by tomoz (fingers crossed)
    - Women's Department is still waiting for things before they can start moving
    - Storage movements could be happening before room movements
        - This is inconvenient for us because we'd have to move all our things into the room, and also lose access to the room key
        - We will discuss with the people getting our cupboards, to make sure things work out
        - We need to arrange with Chloe when she needs to inspect the room, check the key etc for us to be officially out of the current room

- Elevator
    - No update

- Semester grants
    - Still waiting on a reply from Aidan confirming if our 2019 Semester 2 Grant was paid out or not

- Special project grant
    - Need to know which table we want before we can do anything on this
    - I am ready to SMASH an SPG application out LITERALLY anyday

- Best Club award
    - Still waiting on that prize
    

### General Business:

#### Student Leadership Training:
- Jackie, Emerald and Alice have all been signed up for the Feb session

#### Webkeeping:

- Website
    - They are experiencing the Plague Of Egpyt (Bugs)
    - Attempt at deployment occured, it wasn't ready, there are problems, but now we can fix the problems

- Newsletter
    - Autumn has sent one out!
> Autumn: Draft the O'Day newsletter

#### Handovers:

- WRITE THEM (please)
- Taylor has grand intentions and wants to write a big nice handover for all events
    - Taylor also needs to write a to-do list
>All: Start thinking bout that handover

#### Regulation Work

>Alistair, Taylor: Work on member privacy regulations
>Alistair, Taylor: Work on interclub regulations

**Meeting closed**: 8:42pm

- sorry everyone for my Need to type in lowercase Only
--
This Week's Action Items:
Alistair:
> Phone campus management/security about bathrooms tomorrow if needed

> Phone campus management/security about bathrooms tomorrow if needed (along with )

> Write president's address

> Write president's address (along with )

> Investigate our tables that we have in the Loft

> Work on member privacy regulations (along with Taylor)

> Work on interclub regulations (along with Taylor)


Taylor:
> Look into how the new website is set up in terms of signup forms

> Look into how the new website is set up in terms of signup forms (along with )

> Measure the width of the new room corridor

> Work on member privacy regulations (along with Alistair)

> Work on interclub regulations (along with Alistair)


Jackie:
> Hunt down unisfa uniprint halloween receipts

> Hunt down unisfa uniprint halloween receipts (along with )

> Hypothetical halloween distribution plan

> Hypothetical halloween distribution plan (along with )

> Do a milk food run for uncharity on the day

> Do a milk food run for uncharity on the day (along with )

> Finish those little fresher guide sketches

> Finish those little fresher guide sketches (along with )

> Get an itemised quote from Uniprint for all of the O'Day printing (200xfresher guides, 50xflyers, 50xsignup forms, 300xforms, stickers)

> Get an itemised quote from Uniprint for all of the O'Day printing (200xfresher guides, 50xflyers, 50xsignup forms, 300xforms, stickers) (along with )

> Ask Uniprint about O'Day printing deadline

> Ask Uniprint about O'Day printing deadline (along with )

> Ask Uniprint if last minute on the day printing is possible

> Ask Uniprint if last minute on the day printing is possible (along with )

> Find the 2020 fresher welcome pizza receipt for pizza purposes

> Find the 2020 fresher welcome pizza receipt for pizza purposes (along with )


Autumn:
> Draft the O'Day newsletter

> Draft the O'Day newsletter (along with )


Emerald:
> Send the list of sellable things to committee

> Send the list of sellable things to committee (along with )

> Contact old unvigil prize winners

> Contact old unvigil prize winners (along with )


Alice:
> Ask Unisfa who their PROSH marshall is


Other:
> (All) Start thinking bout that handover