# Unigames Committee Meeting #46 - 21/01/2021

#### Attending

- Alistair 
- Taylor 
- Jackie
- Autumn 
- Emerald
- Alice 
- Ash
- Josh
- Gwen
- Kyle

#### Apologies

**Meeting scheduled**: 6pm

**Meeting open**: 6:12pm

## Reports:
### President's Report (Alistair):

- Straight up having a time right now
- Will hopefully be able to resolve it next week
- Hopefully
- Screaming
- Wizards of the Coast is being bad with shipping again
- Still working on some Uncharity details 

### Vice-President's Report (Taylor):

- went to interclub timetable planning
- worked on subcommittee regulations
- was too sick to make it to my first soc meeting as a soc ocm
- evap aircon should be illegal in australia
- in addition, gozz went out and bought an aircon for our house (identical to unigames' and unisfa's)
- worked on halloween

### Treasurer's Report (Jackie):

- tried to force my way through halloween finances with taylor, and it’s still a mess
- emailed aidan about both table spg and 2020 grants
- also updated the sign up forms through a definitely too complicated process involving photoshop
- signed up for SLT in february
- cosplayed as cherish hehe
- account balance: $6,756.41
- also unrelated but we should take a 2020mittee photo together bc we forgot to take one at the agm

### Secretary's Report (Autumn):

- i'm doing self care at gunpoint. the sleep comes soon i promise
- transitioning is a part time job u__u

### Librarian's Report (Emerald):

- Emerald affectionately addresses the committee and member base
- Tommyinnit may be dead I have not seen the finale livestream yet and I’m thinking about it a lot
- I went to the soc pac meeting it was cute
- I’ve devoted myself to embroidering banana grams 
- i love you all thank you for reading the minutes

### Fresher Rep's Report (Alice):

- This week i did an emp. Gonna fix it before meeting hopefully. (5am - 10am XD)
- I left my charger in the room last Thursday only figured out where I'd put it by Tuesday after my planned meetup with Taylor and multiple panics.
- Nikolai.
- Uhhhhhhhhh the girls at koorong (christian bookstore) said i was the coolest person they'd ever met
    - (strained) christians can be cool
    - Editor's note: the more detail alice gave to this story, the less cool it becomes
    - Editor's grievance: Alistair and taylor make a classic but very over-used joke
- Think that's all.

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - uhh jan is picking up in speed
    - weeeeeeee wooooooooo
- Gwen:
    - I technically ran a "parlour larp" which was cool
    - hehe busy January
- Josh:
    - I am so tired
    - I promise I wont flake on magic tomorrow
- Kyle:
    - So busy and yet I got nothing done
    - broke my ass at tactics (you're welcome tactics) (also broke tactics with ass)


## Past action Items:



--
This Week's Action Items:
Alistair:
> Contact Will about his shirt - done

> Attend SOC meeting (along with Jackie, Emerald) - done


Taylor:
> Meet up to discuss Halloween (along with Jackie) - done

> Work on Fresher Guide (along with Alice) - done

> Talk to Chloe about move schedule - not done


Jackie:
> Meet up to discuss Halloween (along with Taylor) - done

> Update Signup forms - done

> Attend SOC meeting (along with Alistair, Emerald) - done

> Contact Aiden about how SPGs work - done


Autumn:
> Send out a newsletter - not done


Emerald:
> Attend SOC meeting (along with Alistair, Jackie) - done


Alice:
> Work on Fresher Guide (along with Taylor) - not done

> Fresher welcome EMP - done


## Gatekeepers

- no updates

## Usual Suspects

#### Board Games

- Fresher welcome will be our big intro board games

- Board games Week 3

#### RPGs

- D&D Oneshot [Wednesday 3/3, Week 2]:
    - Day after club carnival is preferred

>Alice: Contact GMs and organise D&D oneshot


#### Magic: The Gavining

- Alistair's EDH [Friday 22/1 4pm]:
    - Come to friday night magic!!!!

- Kaldheim Prerelease [Probably Sunday 7/2/21]:
    - Wizards of the coast have delayed the release :////

>Alistair: Orchestrate kaldheim prerelease

- Intro to MtG [Friday 12/3 Week 3]:
    - Friday Night Magic

>Alistair: Intro to Magic FNM EMP

#### Wargames

- OTP Terrain
    - no udpates

- Prelude to Painting [12-3pm Tuesday 9/3, Week 3]:
    - Painting during common lunch hour

>Jackie: Painting Day Week 3 EMP

- Intro to Wargaming [Week 4]:

>Kyle: Organise Intro to Wargaming

#### Fresher Campaigns

>Alice: Draft up signup forms for Fresher Campagin GMs

## Events:

#### Halloween 2019 [26/10/19]:

- Jackie and taylor found a lot of evidence this week!!!!
- They acquired a not-quite-final, but very detailed, spreadsheet
- The spreadsheet referred to a lot of mystery receipts. Most receipts have now been found
- Is now viable to check that the numbers are actually correct
- Jackie has identified one mistake
- Still need to make sure all expenses have either been reimbursed or waived
- Had a big panic about lots of different numbers not lining up before realising they were looking at 2018 docs
- 36 DAYS REMAIN (scary clock town theme plays)

>Taylor, Jackie: Save the world of halloween

>Jackie: Hunt down UCC halloween receipts for sport

#### Book Buy [Thursday 1/10, after committee meeting]:

- Path of waves - it would be nice if we had it

#### Uncharity Vigil [Sat-Sun 30-31/1/20]:

- Subcommittee has set out most of the schedule, it's going to go out tomorrow, pending people who said they would run one-shots
- Here's the 411:
    - Pizza run is 7
    - Magic at 9
    - Alistair to schedule oneshots
    - Auctions to close at midnight
    - Sleep deprived debates at 2am
    - Will gavin run midnight Maid? Will joshua run midnight Maid?
- Ed has said he is going to donate to make people play monopoly
- Dragon colouring-in template will be provided in advance 

>Taylor, Jackie: Make sure the lineart for the dragon is good to go by Monday

#### O-DAY [Friday 19/2/21]:

- Apparently a bunch of clubs still haven't booked their oday stalls. Give us the good spot please :3

>Taylor: Writeup the oday howto guide for taking money etc

- Fresher guides
    - No update for this week

>Taylor, Alice: Monday fresher guide writing

- Signup forms
    - Jackie has been editing it in photoshop

- Shirts

#### Fresher Welcome [Thursday 25/2/21 (Week 1)]:

- EMP has been submitted and amended
- Timing
    - People show up from 4, and earlier
    - Let's start by 2
    - Have us show up around lunchtime to start preparing

>Alice: Update the fresher welcome EMP to fourteen hundred hours

- Furniture
    - We need to book rental furniture from libcal
    - Talk to leigh about chairs

>Alistair: Email leigh about borrowing chairs for fresher welcome

#### AGM [Friday 1pm 26/2/21 (Week 1)]:

>Autumn: Send out notice of AGM as part of a newsletter

>Alistair: Send our updated AGM to SOC

#### Club Carnival [Tuesday 2/1, Week 2]:

- No update

#### PROSH Olympics [1pm Tuesday 16/3/21]:

- Date confirmed

#### PROSH [24/3/21]:

- Date and theme confirmed
- We need to pick our own club theme. Ppl wanna do highschool musical but there are risks of everyone else wearing perth wildcats
- Unisfa is a yes, Uwanime is a maybe, UCC are a probably not

#### Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

- Soft date confirmed

#### Swancon [24/4/21 - 26/4/21]:

- Date confirmed
- Unigames involvement: encouraged

#### Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

- Dates have been moved! Due to realising it clashed with panto production week
- Editor's Grievance: Same as before

#### Quiz Night [Probably Friday 20/8 or 27/8]:

- Soft dates confirmed

#### Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

- Soft date confirmed

#### Relay for Life [October]:

- Guessing this will be 9/10 - 10/10

#### Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

- Free bookings on thursdays!
- Soft date confirmed

#### Collab [REDACTED] 2021 [November]:

- General preference for 26/11 - 29/11 as our dates. That gives two and a half weeks between last day of exams and the first day of camp.
- Second preference for a week prior. Big break after exams seemed preferred.
- Christmas panto isn't until 5 weeks into the holidays.

## Room Update:

- hahaha *updates your room*

>Taylor: Confirm moving schedules

- Apparently some other clubs are negotiating to shuffle themselves around still, but it doesn't affect us that much. We still want to move as fast as possible.
- Floor hole (yaaaay hole all my homies love hole)
- Alistair has learned of a legendary new tenancy maintenance email address

>Alistair: Email tenancy about maintenance

## Reimbursements:

- No updates

>Jackie: Do a food run
    
## Guild:

- SOC Meeting
    - There was a SOC meeting
    - Vouchers
        - Fun new thing: A whole bunch of freshers, when they go to get their guild stickers, are going to be given vouchers for club membership (up to the value of $5)
        - We need to treat it like a $5 that guild will reimburse us for
        - We're all good to charge our usual amount with this system

- Tenancy Reallocations
    - There's a meeting next thursday at 5. Hopefully Taylor and Alistair will be able to get to our meeting for 6 but it may be late.
    - Officially reschedules next week's committee meeting for 7pm
    - Unlikely that anything affecting us will change
    - Taylor predicts that by the end of Friday next week, appeals will have been finalised and we will be able to start moving
    - Lockers movement info will need to be clarified at the meeting
    - We've been informed we don't get storage (intentional on our part) but the realllocations have not been decided

- Elevator
    - No update

- Semester grants
    - We have just just received the detailed breakdown
    - For the 2020 Sem2 Grant we applied for $10.8k
    - We were allocated $5.9k (55%)
    - Apparently close to the cap
    - The 2019 correction has not been included. THIS WAS WHAT WE WANTED TO KNOW

>Jackie: Email about the 2019 grant correction

- Special project grant
    - Confirmed Table SPG is a go
    - Everybody have a group discussion abt tables to buy. We want to get our new table sooner raher than later
    - Reconfirm that wargaming requires 4ft x 6ft

>Taylor: Research gaming table as SPG goal

- Best Club award
    - Still waiting on that one
    

### General Business:

#### Student Leadership Training

- Jackie has signed up for SLT in February! Sign up with her if you want SLT, it is very useful for being a committee meeting!
- Also dates in April

>Emerald: Sign up for SLT

#### Year planning meeting

- It happened!
- We have put soft dates for pretty much every major event
- We really can start booking venues now and adding dates to the minutes
- Taylor reads out the calendar to the committee. I add Unigames relevant events to the minutes
- God look at all those soft dates :D
- Taylor also has some updates subcommittee regulations to share with committee
- The big remaining question mark from the meeting was a wanting to include a clause about people who are banned from clubs

> Taylor: Update the committee on subcommittee regulations regarding banned members

#### Webkeeping

- Website
    - No updates
    - Gozz is musing on buying a second 3d printer

- Newsletter

>Autumn: Send out a newsletter

>Autumn: Pre-draft a newsletter to go out in week 1


#### Member Privacy

>Alistair, Taylor: Work on member privacy regulations

**Meeting closed**: 7:45pm