# Unigames Committee Meeting #45 - 14/01/2021

#### Attending

- Alistair 
- Taylor 
- Jackie
- Autumn 
- Emerald
- Alice 
- Ash
- Josh
- Gwen
- Kyle

#### Apologies
- Autumn

**Meeting scheduled**: 6pm

**Meeting open**: 6:05pm

## Reports:
### President's Report (Alistair):

- Pretty much all the paperwork stuff is done
- Sorted out the O Day issues
- Learned you can add an email chain as an attachment to a different email
- Tenancy things actually got done promptly which is wild

### Vice-President's Report (Taylor):

- Nutted out an application (tenancy), we got it!
- Slept for 48 hours, then thought about response of tenancy application
- Tenancy

### Treasurer's Report (Jackie):

- said i'd do halloween and then immediately got a job (whoops)
- some shelves at the job are too high for me to reach lol
- reimbursements have gone through!
- i gotta hunt some ppl down for camp stuff
- account balance: $6,756.41
- also i want to (finish) watching sky high 

### Secretary's Report (Autumn):

- Thank you Gwen for minuting

### Librarian's Report (Emerald):

- Hey Gwen, congrats on being secretary, welcome to hell.
    - President's Note: Emerald is bad and naughty and does not prepare reports
- Delaney stopped being in God prsion and is now in literal hell (an upgrade?)
- Helped Alice with fresher guide
- Looked at games to put up for auction
- Thank you all very much, I love you, good bye

### Fresher Rep's Report (Alice):

- May or may not be currently at a JB Hi-Fi

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    -  brr brr whee-ooo (various computer crashing sounds)
- Gwen:
    - cowboy board games went good. We played deadwood (the third pretty book game) which people seemed to enjoy
    - there were lots of awful and even somewhat decent accents and hats.
    - thank you Alice for helping out when I had to disappear for a couple of hours
- Josh:
    - aaaaaaa help, very busy
- Kyle:
    - been crazy busy trying to balance my life so havent really done much


## Past action Items:


Alistair:
> Follow up on gatekeeper application - done
> Uncharity business (along with Josh) - done

Taylor:
> Ultimate assault on halloween (along with Jackie) - not done
> Organise a day to work on fresher guides next (along with Alice) - not done
> Talk to gozz about readying the logo for a fresh lick of paint - in the works
> Write tenancy application and run past committee - DONE!
> Coordinate an inter club planning meeting - done

Jackie:
> Ultimate assault on halloween (along with Taylor) - not done

Autumn:
> Submit scifi boardgames contact tracing information - done
> Send out a newsletter - not done

Emerald:
> Find some stuff to auction at uncharity - done

Alice:
> Organise a day to work on fresher guides next (along with Taylor) - not done
> Fresher welcome EMP - started

Kyle:
> Bring OTP terrain to uni and find a place to stash it - not done (but for good reason)

Josh:
> Uncharity business (along with Alistair) - done

Gwen:
> Do EMP and loft booking for yee haw board games on Wednesday - done



## Gatekeepers

- no updates

## Usual Suspects

#### Board Games


- Yee haw board games [Wednesday 13/1]:
    - Lots of people and hats and accents
    - Most accents were not that good, but people tried and that's what counts
    - Texas said that the accents were fine, so we're clear

- Next board games
    - Will be busy moving in February so we'll leave next board games to next committee
    


#### RPGs

- D&D Oneshot [Probably Week 2]:
    - Alice is in process of gathering DMs
    - There are 6.5 DMs (one is a maybe)



#### Magic: The Gavining

- Alistair's EDH [Friday 22/1 4pm]:
    - FNM - means Friday night Magic
        - Apparently half of committee didn't know this so Alistair has just been saying random letters at them for weeks
    - It is scheduled, come along :)

- Kaldheim Prerelease [Sunday 31/1/21]:
    - All sorted. 
    - Come along!

- First MtG event of semester [Probably Week 3-4]:
    - No updates
    

#### Wargames

- OTP Terrain
    - Still waiting for somewhere to put it


- First wargaming event of semester [Probably Week 3-4]:
    - No updates

#### Fresher Campaigns

- No updates

## Events:

#### Halloween 2019 [26/10/19]:

- No updates (just in case you hadn't heard, Jackie got a job)

>Taylor, Jackie: Meet up to discuss Halloween

#### Book Buy [Thursday 1/10, after committee meeting]:

- Path of waves (big sad)

#### Uncharity Vigil [Sat-Sun 30-31/1/20]:

- Events are up and posters will be up soon


#### O-DAY [Friday 19/2/21]:

- Fresher guides
    - Emerald and Alice went through it
    - Latest version up on drive
>Taylor, Alice: Work on Fresher Guide
 

- Signup forms
>Jackie: Update Signup forms


- Shirts
    - We should advertise we have them
    - We should push sales at Uncharity
        - We should post about it in advance with sizes available
        - We are sold out of 3XL
>Alistair: Contact Will about his shirt



#### Fresher Welcome [Thursday 25/2/21 (Week 1)]:

- Need to book furniture from somewhere
    - We need to know what and how much we need
        - Chairs!
    - Capacity for Loft+Room+Unisfa = 54 (yikes!)
        - UniSFA mentioned we might be able to use their room so Alistair can follow up on that

>Alice: Fresher welcome EMP

#### AGM [Friday 1pm 26/2/21 (Week 1)]:

- No update

#### Club Carnival [Probably Tuesday Week 2]:

- No update

#### PROSH [Probably]:

- No update

#### Unigames "H" [REDACTED] [July]:

- No update

#### Collab [REDACTED] 2021 [November]:

- We can sort out an exact time on Tuesday and get UCC to book it
- We need to figure out who is paying for it

## Room Update:

- The room has been updated, pending appeals
- We have been allocated room 184b (currently UWAnime)
- Biggiegames (or Hugiegames)
- We are not appealing (for obvious reasons)
- Taylor has a diagram of chain of movement. We are in the middle of a long chain of moving.
    - It's okay, Taylor has a gameplan that will let us move as soon as possible
    - First to move will be the Women's Department
- We will yeet everything in as quickly as possible, and then sort through it in the new room
- New room = no cupboards

>Taylor: Talk to Chloe about move schedule

## Reimbursements:

Completed:
    - $850.15 to Jackie + $923.91 for camp refunds = $1774.06
    - $200 to Tylor for camp tickets
    - $181.50 to Guild Finance for oday bookings
    
## Guild:

- Tenancy Reallocations
    - See room update
    
- Elevator
    - no update

- Semester grants
    - Still waiting on breakdown
    - Will be brought up at SOC meeting (20/1)
> Alistair, Jackie, Emerald: Attend SOC meeting

- Best Club award
    - no update

### General Business:

#### Student Leadership Training

- It'll happen. Sign up if you want to do it
    - Go to guild website 
        - Don't type "guild website" in google though

#### Year planning meeting

- Happening next Tuesday

#### Webkeeping

- Website
    - Donald has given D&D inspired updates
    - Donald and Gozz have met up to do things. Gozz touched it and it became better but also more complicated.
        - It's been a long ride
    - Donald and Gozz just need to figure out things, but they will meet up to do that 

- Newsletter
    - Still needs to be done

>Autumn: Send out a newsletter

#### Member Privacy

- No update

#### Moving Plans

- First priority: a method for securely storing the keys and locking up stuff (like sharps and money) that can't be accessible to everyone
    - We need to start to figure this out now
    - Approval from tenancy is required to get a wall mount for the keys
    - It's possible we will have the cupboards a little longer, but if not we'll have to leave keys with Guild
- From start of semester we want the room to be functional for use (tables and chairs set up)
    - How are we going to set up the room?
    - We probably need to buy a new table and chairs
        - We should contact Aiden whether we can submit an SPG for things we already bought
        - Something like a table is vital to the club and so we should be able to get funding for it
        - Chairs are definitely a neccessity. We did have 19 chairs at some point.
    - A a table we can draw on would be ideal, but could be a hastle
        - We've got to think about price and practicality
        - We need to start looking into what's out there and prices 
    - Moving our current table into the new room will require completely disassmebling it
        - We could also just use our tables in the loft
    - New webcams possibly needed
        - Leave this for after we access to the room
- We should also talk to UWAnime about their airconditioner
    - Leave this to next week
- Maps need to be redone for fresher guides and flyers
- We'll stop buying perishable frozen foods so moving the freezer will be easier
- Committee learns of the tragic tale of Morris and Borris
- Microwave shenangians are discussed
    - Jackie isn't allowed to use the microwave anymore

>Jackie: Contact Aiden about how SPGs work


**Meeting closed**: 7:11pm



--
This Week's Action Items:
Alistair:
> Contact Will about his shirt

> Attend SOC meeting (along with Jackie, Emerald)


Taylor:
> Meet up to discuss Halloween (along with Jackie)

> Work on Fresher Guide (along with Alice)

> Talk to Chloe about move schedule


Jackie:
> Meet up to discuss Halloween (along with Taylor)

> Update Signup forms

> Attend SOC meeting (along with Alistair, Emerald)

> Contact Aiden about how SPGs work


Autumn:
> Send out a newsletter


Emerald:
> Attend SOC meeting (along with Alistair, Jackie)


Alice:
> Work on Fresher Guide (along with Taylor)

> Fresher welcome EMP