# Unigames Committee Meeting #44 - 07/01/2021 #### Attending - Alistair - Taylor - Jackie - Autumn - Emerald - Alice - Ash - Josh - Gwen - Kyle #### Apologies **Meeting scheduled**: 6pm **Meeting open**: 6:03pm ## Reports: ### President's Report (Alistair): - _muffled, as if from beneath a pile of paperwork_ - You've been doing a lot of EMPs lately, why stop there? - Uncharity is progressing well - Has anyone not been in a fugue state for the last fortnight? ### Vice-President's Report (Taylor): - I broke my toe then Emerald tried to cut it off with a LARP sword - emerald: "*did not*" - Did a bunch of tenancy application planning - i got stickbugged lol ### Treasurer's Report (Jackie): - merry new year everyone Happy 2021, or as I like to call it: oh I’m free from daily cherish??? - accidentally butt dialled the whole of committee, minutes after being hunted down by alistair in the city - missing a week in committee meeting actually made me a little sad, I missed seeing committee lol - OUR SEM GRANT HAS ARRIVED!!! - in total we received $5,906.03 (this includes the $920.35 2019 sem 2 grant correction) - i found a copy of glee the board game (with CD) under my bed - account balance: $8,911.97 ### Secretary's Report (Autumn): - ran scifi board games with unisfa - the future is the future ### Librarian's Report (Emerald): - HAPPY NEW YEAR!! - i am not happy about avidly following the dream smp but i am avidly following it, please somebody safe tommy hes just a kid - i brought in golden sky stories its a very cute rpg about being an animal spirit from our book buy - i got a sword - i love you all thanks for reading ### Fresher Rep's Report (Alice): - i went to the scifi board games, which was amazing. I broke my car, which is bad, and i've almost finished the fresher guide, which is jawdropping. so, all in all, net positive. excited to have money this year. ### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle): - Ash: - went to emergency again and got a root canal - happy new year 🥳 - Gwen: - I'm back from Esperance... Again - I have a magic playmat now 🦦 - I returned overdue resources 10 minutes before committee meeting so I can still be on committee - Josh: - I finally recieved our new magic play mats - Kyle: - Hope everyone had a merry new years and a happy xmas - Sanding done now to find space in the room - im currently sitting on the floor and am a bit sweatie ## Past action Items: This Week's Action Items: Taylor: > Email tenancy about the outstanding maintenance - working on it right now > Send an email about the microwave - working on it right now Jackie: > Please work on the fresher guides (along with Alice) - in the works Alice: > Get D&D oneshot GMs - waiting on responses > Please work on the fresher guides (along with Jackie) - in the works > Remake the campaign whiteboard and post about it - done Kyle: > Sand OTP terrain - done ## Gatekeepers >Alistair: Follow up on gatekeeper application ## Usual Suspects #### Board Games - Scifi Board Games w/ Unisfa [Monday 4/1/21]: - Low turnout but a fun time was had - a committee wide argument about cooperating in roll for the galaxy ensued >Autumn: Submit scifi boardgames contact tracing information - Yee haw board games [Wednesday 13/1]: - board games at the ok corral? - you can play whatever game you want as long as you dress up - happy year of the ox everyone, games with cows >Gwen: Do EMP and loft booking for yee haw board games on Wednesday #### RPGs - Discussion of a wildcard oneshot, we can do that at uncharity - We can run a February wildcard oneshot to accomodate everyone who didn't manage to run their game at uncharity - D&D Oneshot [Probably Week 2]: #### Magic: The Gavining - Alistair's EDH [Week of 18/1]: - Alistair is passive aggressive to certain committee members - Kaldheim Prerelease [Sunday 31/1/21]: - Donald is secured as a judge - First MtG event of semester [Probably Week 3-4]: - Alice wants us to be thinking abt this so we can advertise to the freshers - Delay this decision until after inter club planning meeting #### Wargames - OTP Terrain purchase - Sanding is completed! >Kyle: Bring OTP terrain to uni and find a place to stash it - First wargaming event of semester [Probably Week 3-4]: - See MTG #### Fresher Campaigns - No update ## Events: #### Halloween 2019 [26/10/19]: - Looming spectre of MULTI Next Committee's Problem - Jackie: Every time i open the finance document i black out >Taylor, Jackie: Ultimate assault on halloween #### Book Buy [Thursday 1/10, after committee meeting]: - Path of waves - when will my samurais return from shipping (joke here) - Golden Sky Stories - now in the library #### CAMP in 3D [20/11-23/11]: - Wrapup - Alistair gave them some money but Unigames still needs to give more #### Uncharity Vigil [Sat-Sun 30-31/1/20]: - Meeting was had! - EMP has been submitted! - After hours access form has been acquired - Loft has been booked!! - All the paperwork is done - Now we just need to make a schedule and fill it with fun events >Emerald: Find some stuff to auction at uncharity - Another meeting will be had next week to bang out the schedule - FB events up tomorrow and posters up Monday >Alistair, Josh: Uncharity business #### O-DAY [Friday 19/2/21]: - Fresher guides - Alice is working on it!! - Alice requires committee members to send one-sentence bios and fav game in the library - Committee gives Alice constructive criticism (remove the egg) - Consideration that if we want to increase the number of pages, it will need to be to the next multiple of 4 - Ensuring that our contact information is on the outside, back cover of the guide - Considerable re-engineering of the bingo. It goes on the inside back cover - We should list the sister clubs instead of paragraphing them up - We have spent several years updating and refining this guide and hopefully it's getting closer and closer to optimal - The guide could benefit from a map marking the location of Cam Hall on UWA >Taylor, Alice: Organise a day to work on fresher guides next >Taylor: Talk to gozz about readying the logo for a fresh lick of paint - Signup forms - Donald's e-signup form is in progress, no major updates - Question of whether we want to require an email address from nonstudents - On the grounds of: student email accounts expire eventually - We can simply ask people to tell us their new email when their email changes - The soft fix is to make people write their email out in full on the signup - We will be producing a signup form regardless of whether we use electronic signups - Shirts - We should shill our shirts to existing members ahead of oday #### Fresher Welcome [Thursday 25/2/21 (Week 1)]: >Alice: Fresher welcome EMP #### AGM [Friday 1pm 26/2/21 (Week 1)]: - No update #### Club Carnival [Probably Tuesday Week 2]: - No update #### PROSH [Probably]: - No update #### Unigames "H" REDACTED [July]: - No update #### Collab Camp 2021 [November]: - Which club pays the deposit for group camp? - If it's not being split evenly, dibs not us ## Room Update: - Taylor has sent an email to Tenancy about Broken light and Microwave - Campaign Whiteboard is updated ## Reimbursements: Pending: - $850.15 to Jackie + $923.91 for camp refunds = $1774.06 - $200 to Tylor for camp tickets - $181.50 to Guild Finance for oday bookings ## Guild: - Tenancy Reallocations - Tenancy application is due on Sunday - This is priority number 1 - We need to make a final decision about how we want to structure this application, and our room preferences - Almost all of committee is currently leaning towards 184b - Only Alistair has deep seated hesitations which we are trying to identify. Alistair has by far the most responsibility weighing on his shoulders in case this decision is a stinker. - The last standing issues from our previous meeting were vibes, noise and frontage - Taylor predicts it is less likely that we could get 184b than to stay put - Despite all of committee agreeing, we must still ensure we take the time and thought to best represent the members - Further practicalities/expenses to worry about: lockbox, aircon, soundproofing, moving furniture around - We should find out the initial decision before uncharity, so that can inform our fundraising goals - Application writing plan - Taylor proposes we structure our application about a list of priorities for the club - First of all is a sole occupancy. Then size of the room, then proximity to other clubs, and then location of building. - Based on this list we will preference: 184b, then our current room, then a room of comparable size within Cameron Hall - We will communicate that we are very happy with our current room, but we are reaching capacity and would greatly benefit from a larger room - Goal for committee to approve a final draft on Saturday - Application will also include request for our two cupboards, ONLY in the instance that we stay put in our current room >Taylor: Write tenancy application and run past committee - Elevator - no update - Semester grants - They arrived! - We received $5906.03, we are waiting for the breakdown. - This should include corrections from 2019 plus both 2020 semesters - This big income should be sat on until we know what's hapepning with the room - Best Club award - no update ### General Business: #### Student Leadership Training - Jackie is planning on completing February SLT #### Year planning meeting >Taylor: Coordinate an inter club planning meeting - Alistair and Taylor will likely go as unigames reps - Should be happening this month - What is Unigames thinking abt the upcoming year? - The charity/quiz swap worked well - We need to crack the whip a bit more about quiz night - Halloween party?? Panto had their own event last year, and apparently their venue didn't charge hire. - Taylor advocates reaching out to try Halloween again this year - An external venue really makes a lot of things easier, finance and safety wise #### Webkeeping - Website - Donald visited with a general update of things going well - Taylor and Gozz are meeting for a nitty gritty meeting - Hopefully functionality will be deployed in february - Newsletter >Autumn: Send out a newsletter #### Member Privacy - No update **Meeting closed**: 6:48pm