# Unigames Committee Meeting #41 - 10/12/2020 #### Attending - Alistair - Taylor "speedrunning camp quiz" - Jackie - Autumn - Alice - Josh - Kyle - Ash #### Apologies - Emerald - Gwen **Meeting scheduled**: 6pm **Meeting open**: 6:17pm ## Reports: ### President's Report (Alistair): - set up the event for FNM, and did the EMP for DH - did the attendance record for the board games event - Tenancy stuff came out today! - I'm melting scoob ### Vice-President's Report (Taylor): - i offered moral support while jackie did the camp budgeting - what the fuck do i even do around here jesus christ - was sleepy and also got distracted gossiping - currently doing pretty well on the camp quiz night solo - also i put up a new alignment chart ### Treasurer's Report (Jackie): - @Alistair Langton - THATS NOT MY REPORT - i'm melting it's time to die - did a distribution plan for camp - wahghghhhuhh - also i signed junkart hehe - account balance: $1,245.94 ### Secretary's Report (Autumn): - im studying bees ### Librarian's Report (Emerald): - happy holidays darlings - Tashas and tayu are finally in the library, check them out! - update: taylor has borrowed it - despite the fact that it was in her house for like a month - L5R path of waves is still on back order, tactics could not give me a date and seemed defeated by it too - very proud of my freshers - “it’s a very good club” one of my freshers - “I’m against killing children but I can make an exception” another of my freshers - thanks for reading the minutes 💖💖 ### Fresher Rep's Report (Alice): - Hey! On my way back from having a nice holiday, and it was a good vibe. Also I checked in with the fresher gms. (Note. 2 dead. 6 vibing. One vibing but online. This isn't my report this is just making sure I remember for later 😝😝 love u autumn) also I have like two new rescue birds so uhh yeah. V. Excited to get back to being an alive Perth unigames person again 💜💜 - alice eagerly shows off her bird injuries - Also sorry Ashleigh for stealing your word but I was vibing the word vibing when I sent out the mass message. ### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle): - Ash: - According to all known laws - of aviation, there is no way a bee - should be able to fly. - aka I have nothing club related to report uWu - btw is lil warmies up in here ^ * ^ - Gwen: - I'll be back next week! - Josh: - i did join the discord that alistair made for the thang - Kyle: - I made DH event - Fuck it's hot - didn't do sanding - Almost posted this in alistair's EDH event ## Past action Items: -- This Week's Action Items: Alistair: > Attend fantasy board games collab - yeah > Set up a dark heresy 2 oneshot - done > Set up some casual commander days- done > Form an uncharity committee (along with Josh) - attempting > Rebook oday - not done > Get jacob to sign our certificate - ongoing > Set up a day for regulation writing next week (along with Taylor) - done and failed and done and failed Taylor: > Halloween - The Mollusk (along with Jackie) - small steps > Organise an all clubs icon meeting - not done > Set up a day for regulation writing next week (along with Alistair) - task failed successfully Jackie: > Label junkart - done! > Halloween - The Mollusk (along with Taylor) - small steps > Go through the camp cashbox and figure out what's what - done Autumn: > Do a scifi board games EMP - not done Emerald: > Go pick up tasha's - done Alice: > Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings - not done Kyle: > Sand the OTP terrain - not done Josh: > Form an uncharity committee (along with Alistair) - in the works ## Gatekeepers - no udpate ## Usual Suspects #### Board Games - jackie labelled junkart! - Fantasy Board Games w/ Unisfa [Next Wednesday 9/12/20 4pm] - fairly small turnout - people had a good time - thank you keifer for running this - Scifi Board Games w/ Unisfa [Week of 4/1/21]: >Autumn: Do a scifi board games EMP #### RPGs - Dark heresy 2 oneshot [Monday 21/12/20]: - event is up and EMP is done! - kyle is chatting to cam - First oneshot of the year [Probably Week 2]: - Big D&D night - We will need to figure out when other clubs are having their events and when is appropriate for us to have a big loud night - Getting GMs locked in as soon as possible - Alice has already summoned Vikrum #### Magic: The Gavining - Commander Night [4pm Friday 18/12/20]: - It's happening! - Trial for potential Friday Night Magic ongoing - January Prerelease [Sunday 31/1/21]: - Oh nooo that's the planned day of uncharity >Alistair: Check in with the unigames mtg community abt prerelease vs uncharity #### Wargames - OTP Terrain purchase >Kyle: Sand the OTP terrain - Terrain donation >Kyle: Contact Andrei about terrain #### Fresher Campaigns - 2 are dead, 1 is alice's that's zombie-ing today, 1 that's still entirely online??, 7 still vibing! - CONRGATS to the freshers, 7 is a strong number ## Events: #### Halloween 2019 [26/10/19]: - Jackie discovered new realms of spreadsheet previously unknown >Taylor, Jackie: Hello ween #### Book Buy [Thursday 1/10, after committee meeting]: - Tasha: Here! and we got a fancy edition! - Tayu: Here! (but also intentionally at emerald's house because taylor borrowed it) - Path of Waves: Waiting #### Quiz Night [Thursday 22/10]: - Wrapup - Our $2.30 owed has not been paid into our dispense account >Alistair, Kyle: Chase quizmittee for our quiz money #### CAMP in 3D [20/11-23/11]: - Wrapup - Jackie went through all of the monies again - And we are actually more ok than we thought we were - $316.92 profit split between 3 clubs, means we make $105.64 - Jackie has completed the final final money distribution real dot psd >Alistair, Taylor, Jackie: Have a camp wrapup meeting #### Uncharity Vigil [Ideal date 30-31/1/20]: - Alistair is going to summon a meeting once people have reps - Us, Unisfa, PCS, UCC and Chess are a yes - Uwanime and Panto are a no - We have yet to discuss if we are asking uwasca - Discussion of how much space and time a Uwasca presence would use, whether this could be a low-risk ingratiation of uwasca into the ICON clubs, what kind of activities they could possibly run - We will check with how the other clubs feel >Alistair, Josh: Be uncharitable #### O-DAY [Friday 19/2/21]: >Alistair: Book Oday stall - Fresher guides - The fresher guide has issues and needs to be rewritten - What can we write now, and what will need to wait until closer to the date - We will need to evaluate what is worth keeping, chucking or adding - Discussion of fridge items being described - Discussion of committee members being listed >Alice: Check in with the freshers about the fresher guides >Taylor, Alice: Rewrite the fresher guide - Signup forms - An online signup form would be very convenient - We have to be careful about putting out a public QR code/form that people could scan for free, or submit multiple times - Having all records of signup go directly into a spreadsheet and nowhere else renders us vulnerable to error that ruins everything - Physical signup sheet problems are generally always due to gatekeeper error: signing incomplete or illegible forms, or (alarmingly often) not writing down whether it's been paid - A physical solution will need serious revision of the process to avoid errors - Taylor will have major commitments to SOC on o-day and may not be able to lend a hand at our stall >Taylor: Write an EXHAUSTIVE definition of procedure for signing up members on o-day #### Fresher Welcome [Thursday 25/2/21 (Week 1)]: - The incredibly early freshers pose a serious problem that whoever is around to run the event will be too busy entertaining them to set up - This event is not normally rostered - Opening speech: - Taylor wants to prioritise making sure this speech gets made to as wide an audience as possible - Possibility of a double speech, several hours apart - Confirming funding model of gold coin for freshers and $5 for returning members - We may need to change the way we distribute pizza for covid reasons - Slowing down pizza distribution may make everything easier to keep track of >Alistair: Inform ICON about our plans for fresher welcome and AGM >Alice: Book the loft for the fresher welcome #### AGM [Friday 1pm 26/2/21 (Week 1)]: - Alistair has booked! >Alistair: Fill out the AGM EMP - What's on the agenda? - Reports - Elections - We need a plan of attack to make elections happen quickly and smoothly - We should proceed with the meeting while OCM votes are being handled - We should open nominations for committee precisely 2 weeks in advance so there's not a massive waiting time - Standard question set? - Anything else? >Taylor: Have a big think about election procedure - We will need to ensure that we have a big data entry day so we can email out agm info to all the beautiful new signups #### Club Carnival [Probably Tuesday Week 2]: - #NextCommittee'sProblem - But we still need to all the bookings and event setting up ourselves #### PROSH [Probably]: - #NextCommittee'sProblem - We should get on top of it for next committee's benefit - We can act when they put out new info - Alice is officially in charge of Prosh ## Room Update: - Broken light - No udpate - Alistair is keen to change up the rules - Contact tracing sheet is done pretty poorly - Blanket contact tracing for everyone who enters the room is easier and harder for people to argue, we do it anyway for events - Set up a sheet for the room where people record their name, student #, and time arrived - We can potentially put up a SafeWA QR code, not necessarily enforce it - Gatekeepers will receive detailed instructions, with limited patience for bullshit - Still do separate attendance lists for events >Alistair: Write up new clubroom rules and post them - Campaign whiteboard - Ambiguity of the purpose of the board and whether it counts as booking the room - Reminder to everyone that you can only have 6 people at the table. If you have more then please use the loft or the couch >Alice: Update the campaign whiteboard and post a reminder about its existence ## Reimbursements: Pending: - $349 to Jackie for a food run ## Guild: - Tenancy Reallocations - Reallocations are getting redone! From scratch! - Applications open tomorrow! - A tenancy meeting will be happening to discuss the process next Tuesday, with one person per club - We will need to raise questions about maintenance - Taylor had a brief chat with Chloe about the state of the loft and they both want to tidy stuff up - We still want to push for the full list of reallocations to be made public - We have a month to complete our application >Alistair, Taylor: Communicate with uwanime about room allocations >Alistair, Taylor: Get impressions from the member base about room allocations - Elevator - is - look man - either they will have information by the meeting - or - they won't - if we don't find out anything then the issue will be guild getting ghosted - Semester grants - Jameson has ascended - Aidan is our next soc trez - Mr grants man man me a grants - With some ants wearing pants >Taylor: Ask soc about semester grants - Best Club award >Alistair: Get jacob to sign our certificate ### General Business: #### Webkeeping #### Library - Space - Things have been moved onto the little arm of the L!! There is a little bit of space - A couple people have marked interest in the newly visible games - Dice - Theyre gone!! - Item stamping - Next time we remove a game, we just write in it #### Member Privacy - Taylor and Alistair are broadly in favour of regulating member privacy >Alistair, Taylor: Meet for a privacy regulation day #### COVID - See room update for notes on new clubroom rules #### Food run - We need to do a food run >Jackie, Ash: Do a food run #### 3D Printing and more - Gozz has been having 3D printing project adventures - We have the possibility of having his 3d printer available to members - To print minis at the cost of filament - It's reasonable quality, better than ucc hopefully - Gozz also wants a CNC machine (laser cutter) and is interested in making custom boxes for the board games to optimise shelf footprint - Dominion box,,,,,,, shy finger tap - Taylor: "Maybe we can con gozz" **Meeting closed**: 8:18pm crying emoji