# Unigames Committee Meeting #40 - 3/12/2020 #### Attending - Alistair - Taylor - Jackie - Autumn - Emerald - Josh - Kyle - Ash #### Apologies - Alice "attacked by birds" - Gwen **Meeting scheduled**: 6pm **Meeting open**: 6:10pm ## Reports: ### President's Report (Alistair): - i have had a week - stealthing my report in - hah nerds - I did do some things but not much ### Vice-President's Report (Taylor): - that has reminded me to check studentconnect bc they haven't given me a result yet - hello everyone im back i have 2 new diagonoses and i have not read any of the minutes for the past 2 weeks - i vibed at a unisfa sgm and im officially on soc - that's how life be rn ### Treasurer's Report (Jackie): - finished labelling junk art (thank god) (thank gozz) - minor updates on halloween !?!? - uh that's it - vtuber cherish is coming to life - ace attorney committee takeover ongoing - account balance: $1,245.94 ### Secretary's Report (Autumn): - me n keifer organised collab board games nights - i did a wpm test and feel proud of my minuting skills ### Librarian's Report (Emerald): - dearly beloved whom are gathered here in these minutes, thanks for reading - i miss gwen - i have been sick all week - it's insane i had a sore throat the night of the meeting and the next day i had a virus which implies that on the meeting day i even had the virus then - alistair argues with me whether or not i have a virus - i bought video game and played it x2 - i did an action item - final thing: if ur still tuned in: ur a star - love u so much - goodbye ### Fresher Rep's Report (Alice): - "i miss gwen more. just fyi" ### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle): - Ash: - recovered from tonsillitis again - supported Unigames spiritually. Idk how but i was there 😇😇 - thanks to jackie i am now on a great ace attorney adventure and how have no spare time - Gwen: - - Josh: - I met with UWASCA and unisfa for craft wrap up - "money's in the" bag - Kyle: - i refuse to put a report in bc the meeting thing only went up half an hour ago - im accidentally fiddling with alistair's bag bc it is in arm's reach - ucc has approved the budget, quiz is now done! - confirmed emerald got me sick ## Past action Items: Alistair: > Talk to leigh about reporting some small burns that happened - done > Camp wrapup activities (along with Jackie) - workin on it > Sign us up for oday - done > Email jacob about our pretty new best club award - yes, messaged Jackie: > Label junkart - YEAH NICE > 'allo 'allo 'alloween - question mark maybe > Camp wrapup activities (along with Alistair) - workin on it > Organise a first aid course - still ghosting me?? Autumn: > Talk to keifer about board games collab - done Emerald: > Make a post discouraging vigilante book repairs - done Kyle: > Organise a dark heresy 2 oneshot - in the works > Sand the OTP terrain - not done > Post about dec's donation on the discord - not done > Get results out of the quiz subcommittee - done > Follow up everyone who hasnt collected their dice - done ## Gatekeepers ## Usual Suspects #### Board Games >Jackie: Label junkart - Fantasy Board Games w/ Unisfa [Next Wednesday 9/12/20 4pm]: - Loft is booked, EMP is approved, events are up - Autumn can be there but should be at work >Alistair: Attend fantasy board games collab - Scifi Board Games w/ Unisfa [Week of 4/1/21]: >Autumn: Do a scifi board games EMP #### RPGs - Dark heresy 2 oneshot [Monday 21/12/20]: - Let's not do a christmas oneshot lol >Alistair: Set up a dark heresy 2 oneshot #### Magic: The Gavining - casual holiday commander games >Alistair: Set up some casual commander days #### Wargames - OTP Terrain purchase >Kyle: Sand the OTP terrain - Terrain donation - Kyle has just posted about the leftover terrain now #### Fresher Campaigns - Alice is not here - Emerald's group had a fun game though ## Events: #### Halloween 2019 [26/10/19]: - Aoibhinn's been working on halloween - We're pretty close to having, most things >Taylor, Jackie: Halloween - The Mollusk #### Book Buy [Thursday 1/10, after committee meeting]: - Tasha: Currently sitting in tactics (and we can get the special one?) - Tayu: Intentionally at emerald's house - Path of Waves: Waiting >Emerald: Go pick up tasha's #### Quiz Night [Thursday 22/10]: - Wrapup - Kyle got in contact with everyone and the plan has been accepted - We're just waiting on our money #### CAMP in 3D [20/11-23/11]: - Ern halliday was super nice and cancelled the surprise $220 fee, so we're back in the green! - Ern halliday is booked out 12 months from now so no possibility of returning next year - Accounting for the inclusion of the fee, Ern is now a bit more expensive in the future and may make camp a bit pricier - Reconfirms that Unigames still has a booking locked in for June next year >Jackie: Go through the camp cashbox and figure out what's what #### Uncharity Vigil [Ideal date 30-31/1/20]: - We should not assume other clubs have people who have done events before - Alistair and Josh are our uncharity reps - We should consider whether we would like to invite Uwasca (and possibly more broadly rope them into ICONs for a big year planning meeting) - Do we want to be having a ticket price? - Taylor is against door prices at uncharity because it makes things complicated - If other clubs feel strongly we will listen - Uncharity is a great opportunity for Unigames to get rid of shit - The next 2 months is our opportunity to figure out a list of absolutely everything that's going out the door one way or another - The new sticker design (which will be decided at uncharity) should be handled with care - Encourage people to put up suggestions ahead of time so we can be on top of things and not strained for time - Considerations for stretch goals - Expanding bookcase? - New table? - Increase our savings? - Wargaming supplies? - We recently did a big wargames buy and also have another purchase already set aside - Everyone brainstorm stretch goals!! - Michaelangelo the logo onto the ceiling in glow-in-the-dark >Alistair, Josh: Form an uncharity committee >Taylor: Organise an all clubs icon meeting #### O-DAY [Friday 19/2/21]: - It's booked!! - Jackie can't find the receipt >Alistair: Rebook oday - Marketing materials - We'll need the standard guides, flyers, signup forms and stickers - Taylor: I am committing that this year that the guide is NO LONGER in microsoft publisher - You are not allowed to make it in a psd either U_U #### Fresher Welcome [Thursday 15/2/21 (Week 1)]: - Crowding issues - We have had issues with capacity for the last 2,3 years - Are we content to continue leaning into that way of running things? or book the CCZ? - Pros: All our games and snacks and our room is in Cameron Hall, familiarises freshers with the place - Cons: Loud, crowded, need to give clubs prior warning, issues with floor spaces and seats - A couple years in a row we've had overfill move themselves to the CCZ - Booking the whole CCZ is not something we can do. We'd likely end up booking out multiple rooms in the ezone - Could we????? book unisfa?????? - Consensus is to go for Cam Hall. Book the loft, talk to the guild well ahead of time about possibly hiring furniture. Can we borrow stuff from the ref??? - Could we start it earlier / declare a wider window of time - When preparing the welcome speech, we should consider including much of that information in the fresher guide - People always show up super early for some reason. We can do a vague welcome deal at 1ish and a proper at 6 >Alice: Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings #### AGM [Friday 1pm 26/2/21 (Week 1)]: - Alistair has booked the room. H*ll yeah - it is decided that "hall yeah" is the new cameron hall cheer - "Pleas do not constitutional amendment on my agm" ## Room Update: - Broken light - No udpate ## Reimbursements: Pending: - $349 to Jackie for a food run ## Guild: - Tenancy Reallocations - There is a new tenancy chair (Chloe Kam). The old tenancy committee is gone. - Any tenancy stuff we should be directing to tenancy hyphen chair at guild etc - - Elevator - No udpate - Semester grants - Jameson money pwease - Semester is over so we are back to begging - Best Club award >Alistair: Get jacob to sign our certificate ### General Business: #### Webkeeping - Donald is still chipping away at webbed site #### Library - Space - We will move everything off the little arm of the L to free up some space - We need to set up specific time to go through the games and pick games that aren't used very often - "Every friday afternoon some members of committee will be here to play terrible games" <- hypothetical - Dice - Kyle has contacted everyone who had not picked up their dice - Apparently someone stole someone else's allocation, so Kyle has claimed the leftovers - Kyle is absorbing the remainder that weren't paid for - Item stamping - Taylor cites a situation in which she bought an item at uncharity and then wasn't sure whether it was a library item later - We should establish a practice of marking items removed from the library #### Member Privacy >Alistair, Taylor: Set up a day for regulation writing next week #### COVID - UWA is into enforcing contact registers in some locations using QR codes - UWA is not requiring us to do it - Unclear on whether we count as an organisation for WA government purposes - Is either the guild going to be putting contact tracing on the building, or do we need to set up a system on the door **Meeting closed**: 7:41pm -- -- This Week's Action Items: Alistair: > Attend fantasy board games collab > Set up a dark heresy 2 oneshot > Set up some casual commander days > Form an uncharity committee (along with Josh) > Rebook oday > Get jacob to sign our certificate > Set up a day for regulation writing next week (along with Taylor) Taylor: > Halloween - The Mollusk (along with Jackie) > Organise an all clubs icon meeting > Set up a day for regulation writing next week (along with Alistair) Jackie: > Label junkart > Halloween - The Mollusk (along with Taylor) > Go through the camp cashbox and figure out what's what Autumn: > Do a scifi board games EMP Emerald: > Go pick up tasha's Alice: > Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings Kyle: > Sand the OTP terrain Josh: > Form an uncharity committee (along with Alistair)