# Unigames Committee Meeting #34 - 23/10/2020

#### Attending

- Alistair "only person in the room to recognise the USSR national anthem"
- Taylor 
- Jackie
- Autumn 
- Emerald 
- Alice
- Ash
- Josh 
- Gwen
- Kyle 

#### Apologies


**Meeting scheduled**: 11:30am

**Meeting open**: 11:42

## Reports:
### President's Report (Alistair):

- it has been a busy fucking week
- i have had many meetings and assessments and others, and as such little time for action items
- went to the SOC meeting (p good!)
- this meeting time is hectic

### Vice-President's Report (Taylor):

- When I dream at night all I see is constitutional amendments
- Did a bonch of constitutional amendments
- Went to a SOC meeting
- Gave constructive criticism on the Tenancy contract we were emailed so hard I got a Tenancy Consultation Meeting called for Monday next week
- Helped Jackie with grants
- Won Quiz Night and also Bulbasaur socks

### Treasurer's Report (Jackie):

- QUIZ NIGHT WAS REALLY GOOD!!
- shoutout to my table who got second, only 3.5 points behind the first table!!!!!
- also want everyone to know i got home and was hungry and just had three slices of cheese bc i didn't know what else i could eat lol
- and then i made the meeting event
- quiz night was really good..........
- did a deposit and reimbursed people also
- did semester grant!!! it was genuinely kinda fun to work on?
- account balance: $2,047.07

### Secretary's Report (Autumn):

- organised the delta rune oneshot
- did ogm administrative actions
- we kicked ass at quiz night (lol at the nerds who came 1st though)

### Librarian's Report (Emerald):

- hey whores (liam didn't let me say this at quiznight :(( 
- I bought the last of the board games, they are all now on their way
- I still owe a debt to tactics
- made and ran quiz night, it was a ball, wrap up meeting will happen
- two hours until OGM is plenty enough time to write a report
- i broke my fast on quiznight bribes

### Fresher Rep's Report (Alice):

- went to quiz night it was rlly good, i came 4th with all of my freshers!
- in the last week i managed to get my fresher table together
- we all went as pirates and looked fantastic and then i went as boy george by accident
- the freshers are alive
- im stealing some templates from amelia about how to write an ogm report

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - officially not a student anymore ooop
    - went to quiz, came 3rd (woo), a little tired
    - board games is this Monday get hype!!! (again) (they're new!!)
- Gwen:
    - came a close 2nd at quiz night HELL YEAH
    - Shiny new board game night is on Monday, see you all there
- Josh:
    - Jackie Shan very disappointed in my quiz team don’t feel like they pulled their weight
    - Oh yeah and I’m keen to do a casual commander sometime if people are keen
- Kyle:
    - Quiz night went off
    - Need to make painting day event

## Past action Items:

Alistair:
> Set up sealed league - not done
> Message profcomp people - done
> Manage the notes from meeting with complaints - done

Taylor:
> Halloween battles (along with Jackie) - put to the wayside, ongoing

Jackie:
> Halloween battles (along with Taylor) - wayside
> Have a semester grant scan party this weekend - done!!!

Autumn:
> Email the deltagreen EMP - not done
> Crosspost on discord - done
> Make a feedback post for Roleplay and Relay (along with Emerald) - not done
> Make a relay wrapup post - not done
> Send out an agenda on Monday - done
> Fixe the typo - done

Emerald:
> Make a feedback post for Roleplay and Relay (along with Autumn) - not done
> Make a post about game removals - not done

Kyle:
> Manage the terrain donations - done
> Organise a painting day - not done

Gwen:
> Organise next board games - done


## Gatekeepers


## Usual Suspects

#### Board Games

- New Games!! [Monday 26/10]:
    - Shiny board game night is next Monday, 4pm!
    - Yeah we're gonna play some new games, first day of study break
    - Come along ;o

- Apparently a lot of ppl have been enjoying Junkart
    - Kyle steals jackie's joke about it being a wargame
    - Proposal to label the box since it doesn't have the name on the side

>Jackie: Label junkart

#### RPGs

- Primarchs


- Deltragreen oneshot [Monday 19/10]
    - Oneshot went well
    - Only 1 game fired

- We're taking a break from RPGs for exams, the first thing after exams can be a oneshot

#### Magic: The Gavining

- Sealed league [Starts 1/11]

>Alistair: Put up advertising for sealed league


#### Wargames

- Terrain purchase

>Kyle: Pick up the new terrain from OTP

- Terrain donation
    - Kyle has been through the terrain, and there is some stuff we don't want
    - Kyle to communicate with the donors to give some of it back

>Kyle: Handle the terrain donations

- Painting day [3:30pm Thursday 29/10]

>Kyle: Organise Painting day for thursday

#### Fresher Campaigns

- They exist, the freshers are alive

## Events:

#### Halloween 2019 [26/10/19]:

- THREE DAYS until the ONE YEAR ANNIVERSARY
- It's being worked on
- RN aoibhinn has offered to help if we can hang around til the end of November
- Radio silence from others
- Ave sent through some files and screenshots
- Taylor plans to get on Will Corbett's case

#### Book Buy [Thursday 1/10, after committee meeting]:

- Everything has been bought
- Next week, Emerald returns to tactics to repay her debt
- Callout emerald for not managing to find a seller for provincia romana when it took alistair 1 google search (soz emerald)

>Emerald: Book buy book buy

#### Relay [Saturday 10/10]:

>Autumn: Urgently put up a wrapup post

>Emerald: Make a google form for roleplay feedback

>Autumn: Make a google form for relay feedback

#### Quiz Night [Thursday 22/10]:

- Lightmittie update
    - Not a lot to say before the wrapup meeting

>Kyle: Make a feedback form covering both event and questions

- Darkmittie update
    - Four ppl got the don bradman question wrong, and they were the MCs
    - Jackie: "Is that the baseball question?"

>Emerald: Send all the questions to alistair

#### OGM [1pm Friday 23/10]:

- It's IN AN HOUR
- Taylor has been updating her constitutional revision, and made a big post last night detailing how she intends to work through it with the meeting
- We will be using The Stack

>Taylor: Finalise your notes for OGM

#### CAMP in 3D [20/11-23/11]:

- All of the tickets have officially been allocated
- Just waiting on Emerald and Jarcus
- Marky has delayed phase 5 and thus we will likely be unable to use the final 14 tickets
- The waitlist is still a thing and alistair has communicated that it'll be used if someone drops out
- Gwen is at the front of the waitlist lol

>Alistair: Encourage ppl to keep us updated if they can't make it to camp

## Room Update:

- Broken light

## Reimbursements:

- Paid:
    - $994.95 to Taylor
    - plus $28 to Taylor for membership stickers
    - $50 to Kyle 
    - $320 to Alistair
    - $445.56 to Jackie
    - $895.05 to Emerald 
    - plus $120.45 to Emerald for the rest of the board games

- and that's why we have such a low balance


## Guild:

- Tenancy Reallocations
    - Tenancy sent through a new contract for our room
    - It has an extra section added to it, providing Tenancy a clause to terminate contracts without due process. A bunch of the protections that we have had for the past few years have been removed.
    - We have also not received an updated list of allocations since the appeals went through, something we have requested (and been promised) before.
    - The terms of the contract wouldn't expire until Oct 2023. The next reallocation is in Feb 2023 so this will need to be figured out.
    - Tenancy meeting on Monday, at our request

>Alistair, Taylor: Attend tenancy meeting

- Semester grants
    - They're due TONIGHT
    - But we have a new receipt

>Jackie: Submit semester grant

- SOC Meeting [Tues 20/10/20]
    - Nice and short half-hour SOC meeting
    - One club didn't rock up and then the vegans got roasted
    - Next one is in November

- Best Club award

>Alistair: Get our award reprinted

### General Business:

#### Webkeeping

- We've got the projects from both prof comp teams
    - We just need to mark them, and...

>Alistair, Taylor: Deal with the prof comp projects

#### First Aid Course

- No udpates
- We're going to need to do some recruiting from the member base

>Jackie: Recruit additional ppl for first aid course

#### Library Item Removal

>Emerald: Post about library removals

#### Meeting with complaints

- Alistair has sent emails and got stuff done!

#### Member Privacy

- A member has submitted a request to have their details removed from the member database for privacy issues
    - Discussion of the practicality and usage of various types of contact info, phone vs email
    - Concerns raised about the potential for committee members to abuse their power to access member info
    - Question of whether this is an issue of collecting member info or reining in committee members

>Alistair, Taylor: Dig into a regulation or constitutional amendment for member privacy

>Autumn: Talk to member about privacy

**Meeting closed**: 12:43


--
This Week's Action Items:
Alistair:
> Put up advertising for sealed league

> Encourage ppl to keep us updated if they can't make it to camp

> Attend tenancy meeting (along with Taylor)

> Get our award reprinted

> Deal with the prof comp projects (along with Taylor)

> Dig into a regulation or constitutional amendment for member privacy (along with Taylor)


Taylor:
> Finalise your notes for OGM

> Attend tenancy meeting (along with Alistair)

> Deal with the prof comp projects (along with Alistair)

> Dig into a regulation or constitutional amendment for member privacy (along with Alistair)


Jackie:
> Label junkart

> Submit semester grant

> Recruit additional ppl for first aid course


Autumn:
> Urgently put up a wrapup post

> Make a google form for relay feedback

> Talk to member about privacy


Emerald:
> Book buy book buy

> Make a google form for roleplay feedback

> Send all the questions to alistair

> Post about library removals


Kyle:
> Pick up the new terrain from OTP

> Handle the terrain donations

> Organise Painting day for thursday

> Make a feedback form covering both event and questions