# Unigames Committee Meeting #29 - 17/09/2020

#### Attending

- Alistair
- Taylor "the shadowmittee duplex"
- Jackie
- Autumn
- Emerald 
- Alice
- Ash (discord)
- Josh 
- Gwen
- Kyle (discord)

#### Apologies

- Emerald

#### Exyled :(((

- Kyle

**Meeting scheduled**: 6:00pm

**Meeting open**: 6:10pm

## Reports:
### President's Report (Alistair):

- Went to UniSFAs OGM
- Did emailing things
- Picked up the prerelease packs
- Organised a meeting with Leigh for camp purposes
- Autumn didnt want to put my report in

### Vice-President's Report (Taylor):

- I don’t remember anything that’s happened in the last week except elections.
- I hope everyone voted
- If unigames gets shrecked next year as a result of the election, i will personally come and murder whoever didnt vote

### Treasurer's Report (Jackie):

- did a $420 deposit today
- also reimbursed kyle for wargaming terrain
- received our wargaming spg wargamers rise up
- the weeks go by too fast i have a report due sunday and MY COMPSCI PROJECT *STILL*
- hope everyone voted in guild
- i like playing among us
- account balance: $2,888.99

### Secretary's Report (Autumn):

- met ash's clone at pole class
- i sent out an email!!
- and helped josh do an EMP

### Librarian's Report (Emerald):

- i am nearly a full week into having the flu, please pick a god and pay for me as i recover
- i also enjoy playing among us
- i did all sorts of roleplay 4 life prep
- i have a schedule of all the games that will be overnight, and been figuring out who will be streaming
- set up the event and the EMP
- i've had SOUP
- i went to the IGA, couldn't find soup, and then gozz and taylor went to the IGA and they could find soup
- i have not gone to the gym but i have voted in guild elections
- (confirms that Josh inherited her seat)

### Fresher Rep's Report (Alice):

- i went to the boardgames night
- i ran the boardgames night
- uh
    - uh
- (alice is currently dictating this to me)
- that's it
- i now remember i voted in guild elections so taylor wouldn't murder me

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - we've really reverted back to COVIDmittee haven't we
    - uhh made fb event for boardgames after a poke
    - it happened i assume (was busy, couldn't go)
    - thats all folks
- Gwen:
    - I also voted in guild elections and enjoy among us
    - I’m on discord tonight cuz I’m studying for my mid sem tomorrow
    - UWASCA Collab meeting will be next week, hopefully we’ll have advertising and an EMP done by then
    - didn’t get to go the board game night last night 😞
- Josh:
    - UWASCA meeting was postponed to next week
    - Working out a date for both Ellie and Jack (for paranoia)
    - Learnt how to do an EMP
    - Keen for Zendikar
- Kyle:
    - oh god oh fuck im looking at magic again
        - clarification: i remade my pirate commander deck
    - paid for the terrain
    - quizmittie is going good (got prizes from tactics!)
    - Team shirts should be here next week

## Past action Items:
Alistair:
> Get in touch w/ new gatekeeper - done
> Broken light!!!!! - not done
> Check in about first aid course - waiting on a response

Taylor:
> Look over winslade's camp budget - not done (do it right now please)

Jackie:
> Summon a meeting of the fellowship of halloween - going to do it rn


Autumn:
> Bother previous signups about joining our team - not done
> Advertise signups and sponsorships to discord and email - have emailed


Emerald:
> Get Roleplay 4 Life online advertising up ASAP - done
> Get Roleplay 4 Life physical advertising up ASAP - not done
> Get Roleplay 4 Life technical people, inc donald - in the works
> Get Roleplay 4 Life GMs organised - done
> Get Roleplay 4 Life nonstudents contacted - done
> Crosspromote bookbuy to discord - not done (doing it now)

- emerald got sick (please get well soon <3 <3)


Alice:
> Make wednesday board games happen (along with Gwen) - done
> Check in with the orphaned freshers - not done
> Talk to Vikrum about fresher campaigns - done


Kyle:
> Sort quiz night prizes - done
> Figure out how ASAP you can get quiz tickets on sale - should be happening this Saturday


Josh:
> Make paranoia happen 2 weeks after roleplay - started
> Get UWASCA collab EMP done ASAPP (along with Gwen) - not done


Gwen:
> Make wednesday board games happen (along with Alice) - done
> Get UWASCA collab EMP done ASAPP (along with Josh) - not done

## Gatekeepers

## Usual Suspects

#### Board Games

- Last board games [4pm Wed 16/9]
    - Alice ran it, it went well
    - 3 games running at the peak
    - Alice was relying for another committee member but that didn't happen
    
- Next Board Games [Noon thurs 1/10]
    - EMP needs to be done today

>Alistair, Alice: Organise study break board games

#### RPGs

- Primarchs
    - No udpates

- Paranoia
    - Josh has started the EMP and has been in contact with Ellie and Jack

#### Magic: The Gavining

- Zendikar Prerelease [11am Sunday 20/9]:
    - Josh is very hype, can walk people over from chall
    - It's in Moot Court

>Alistair: Run Zendikar

#### Wargames

- Kyle has talked to one of the freshers about 40k and a game happened today!!!
- Our SPG terrain is purchased 
    - ty Jameson <3 ;o
    - $504 spent
    - This means we have money left over to spend
- Kyle to bully people into helping paint the terrain

>Kyle: Figure out how to spend the rest of the wargaming money

#### Fresher Campaigns

>Alice: Get in touch with the orphaned freshers

- Alice would like to push the still-online fresher campaigns to consider the ezone, she has had a positive experience

>Alice: Talk to online fresher campaigns about the ezone

## Events:

#### Halloween 2019:

- At Symbol Jackie Shan
    - Jackie has messaged the halloween chat and hopefully a meeting will happen
    - Probably aiming for study break

#### Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

- EMP
    - EMP got rejected. Alistair will try to fix that tonight

>Alistair: Look into the roleplay 4 life EMP

- Online Adverstising
    - It's up! On Facebook, Discord and email
- Physical Advertising
    - Still needs to be done
    - Emerald has produced a poster by editing griffin mcelroy into amelia's from last year
    - Emerald to upload the poster
- Technical Stream Stuff

>Emerald, Taylor: Talk to Gozz about roleplay stream babbysitting

- GMs and Games
    - There have been plenty of GMs, both trusted and new, who have been in touch with Emerald
- Nonstudents
    - No nonstudents are allowed to come if they have not RSVP'd by now
    - Emerald shares the list of nonstudents who have RSVP'd
        - And who could forget young Kyle :)

- After hours access
    - Taylor points out that we will need an after hours access pass for the loft, and then pass that onto security so they can grant access to bathrooms

>Alistair: File for an after hours access pass

>Alistair: Book the loft for roleplay

#### Book Buy [Thursday 1/10]

- It has been less than a year since we turned down Ludicrous COGZ so Ed legally cannot propose it again

#### UWASCA Collab [12pm Saturday 3/10]:

- People are working on things this week
- Josh and Gwen are working on an EMP
- Other people have got advertising under control
- Locked in Arts L Room 4 for 3/10
- Jackie is prepared to provide a float, but UWASCA is looking to be the central money handler. If we do float, we will handle money.

#### Relay [Saturday 10/10]:

>Autumn: Contact previous relay signups to see if they want to sign up

>Autumn: Make a post about breakfast in the event

- Communication we will need to do:
    - make a comprehensive what-to-bring list
    - make a thread about who's planning to be where/when
    - establish helpers (taylor uses the term "suckers") for setup and packup, including people who will be fresh for packup

- As well as roleplay, we should get people hype for challenges and dumb

>Autumn: Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness

>Taylor: On 10/10, bring tiny table (littol lap table) for gaming purposes

#### Quiz Night [Thursday 22/10]:

- Lightmittie update

>Kyle: Make a FB event

- Darkmittie update
    - "Lightmittie look like they're up to something" >_> <_<
    - Darkmittie are looking on from the shadows


#### OGM [1pm Friday 23/10]

- Alistair has got in contact with venues to ask about possibilities
- Venues asked us to be more specific

>Alistair: Email back venues

- Concerns have been raised about the tightness of constitutions and the powers we believe we have
- Taylor is considering calling up legal aid to ask for advice

>Alistair, Taylor: Review the constitution

#### Joint REDACTED [20/11-23/11]:

- We had a meeting last night
    - Taylor: "MOTHERFUCKER"
    - Taylor: "I was asleep"
- We have approved ticket prices (Alistair thought it had already happened, but it's happened for sure now)
- Tickets will be $100 earlybird, $110 standard
- Alistair has shared the budget with Taylor
- Taylor trusts that Jackie can use the coles catalogue
- The food budget is $18pp, with actual estimates coming up to just under $17pp. Doing part of the food buy at spudshed will give us even more breathing room.
- Our maximum/expected income (assuming all 50 earlybird) will be $5000. $4050 of that will be accomodation costs (IF we get 50 attendees). If we budget $18pp for food, then that's $900. Leaving us $50 profit. Any late-bird buyers will be additional profit. Snack sales made during the event are also considered profit.
- "Painkillers and cleaning products are the forbidden food items"
- Alistair and merlin has a meeting with Leigh on Monday. (He got back from his holiday!)

>Alistair: Attend a meeting with Leigh for camp

## Room Update:

- Busy bee
    - Saturday we have a big busy beeeeeee
    - Gatekeepers/committee please submit apologies if you are unable to make it

- Broken light


## Reimbursements:

- Pending:
    - Autumn: -$34.79
    - Alistair: $55
    - Kyle: $504 for wargaming terrain purchase
    
## Guild:

- Tenancy Reallocations
    - No udpate
    - Still waiting on re-reallocations following our appeal being upheld

- 2019 Sem 2 Grant
    - It's looking like the money is going to get paid out at the same time as our combined 2020 Sem grant, at the end of the year

- SPG
    - We got 100% of the money ($504 dollar put into our account, exactly what Kyle spent)

>Jackie: Email our wargaming receipt to Jameson

- SOC Meeting
    - 2020 semester 2 grants are open, due on 23/10
    - Jameson has requested we don't include food runs in our semester grants
    - And requested that we DO include the receipt for the Oday stall, which will let them add oday corrections to our semester grant
    - The thing from the last SOC meeting about getting volunteering credit has been revised, they will credit you for your position instead of your number of hours

>Taylor, Jackie: Get on top of sem 2 grants

- Best Club applications
    - Alistair submitted it!!
    - It's "not good" 
    - We've grown despite the pandemic
    - here's some fun pictures
    - "No Limits"

### General Business:

#### Webkeeping

- Prof Comp
    - Sprint 2 is done, we need to mark that at some point
    - Also donald showed off his own personal version, which is ticking along

>Alistair, Taylor: Mark profcomp sprint 2

- Renamed "Events" to "Announcements"
    - Alice has proposed we rename out #events channel to #announcements-and-events
    - Alistair has changed it

#### First Aid Course

- No udpates


**Meeting closed**: 7:25pm
--
This Week's Action Items:
Alistair:
> Organise study break board games (along with Alice)

> Run Zendikar

> Look into the roleplay 4 life EMP

> File for an after hours access pass

> Book the loft for roleplay

> Email back venues

> Review the constitution (along with Taylor)

> Attend a meeting with Leigh for camp

> Mark profcomp sprint 2 (along with Taylor)


Taylor:
> Talk to Gozz about roleplay stream babbysitting (along with Emerald)

> On 10/10, bring tiny table (littol lap table) for gaming purposes

> Review the constitution (along with Alistair)

> Get on top of sem 2 grants (along with Jackie)

> Mark profcomp sprint 2 (along with Alistair)


Jackie:
> Email our wargaming receipt to Jameson

> Get on top of sem 2 grants (along with Taylor)


Autumn:
> Contact previous relay signups to see if they want to sign up

> Make a post about breakfast in the event

> Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness


Emerald:
> Talk to Gozz about roleplay stream babbysitting (along with Taylor)


Alice:
> Organise study break board games (along with Alistair)

> Get in touch with the orphaned freshers

> Talk to online fresher campaigns about the ezone


Kyle:
> Figure out how to spend the rest of the wargaming money

> Make a FB event