# Unigames Committee Meeting #22 - 30/07/2020

#### Attending

- Alistair
- Jackie
- Autumn
- Emerald
- Alice
- Ash
- Josh
- Kyle

#### Apologies

- Gwen
- Taylor

**Meeting scheduled**: 5:00pm

**Meeting open**: 5:19pm

## Reports:
### President's Report (Alistair):

- Got caught up doing uni stuff this week
- Things are a bit hectic
- Very good to be back in the room though
- Sorted out most of the gatekeeper stuff

### Vice-President's Report (Taylor):

-


### Treasurer's Report (Jackie):

- uni started??????????
- reimbursements have gone through!
- did a deposit ($690)
- that's about it
- account balance: $2,232.74

### Secretary's Report (Autumn):

- tackled website constitution
- tackling committee poster
- attended grand reopening! say freshers in the fresh fresh flesh
- im so sleepsome

### Librarian's Report (Emerald):

- this week I ran the opening board games night
- I ran my fresher game right before hand it was fun
- taught my freshers mysterium
- got chips with Jackie at immediately before the meeting
- I wrote my report myself this meeting, despite saying I wouldn’t ever again, this is impressive character development
- also I’m in all black this week so I am more prone to villianlly than usual

### Fresher Rep's Report (Alice):

- I went to the opening games night thingamajig. Was fun. I met a fellow guy from my fresher and didn't recognise him bc online.
- Was sad about Harry the elder. Bc he can't come in Cameron Hall.
- Had no action items. Can I get like, one this week? Thanks.
- Mocked Jackie for being short.

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - vibed (no8) at the opening thingy
    - other than non students coming (sorry guys ;-;) and some distancing technicalities I think everything went smoothly, was vv chill
    - I left at 7 so after that don't @ me aha
    - missed being breathless at the top of the stairs ;-;
- Gwen:
    - no longer dying
    - there’s the UWASCA collab meeting on Sunday which I hope to be able to attend
    - yay clubroom
- Josh:
    -  basically what Gwen said, UWASCA meeting on Sunday
- Kyle:
    - Started on a draft email to OTP
    - Just about all ready to start the matchmaking for mordheim
    - when we can do proper events i want to do a "how to play" series of events
    - gauging interest in unigames matchmaking for 40k where we take the awkwardness out of posting a "brrr i want to play" message


## Past action Items:

Alistair:
> Gatekeeper training - done (still need 2 talk 2 amelia and donald)
> Register us for club carnival - done

Autumn:
> Update the consitution and the committe on the website - in progress
> Get everyone to submit photos of themselves - people are starting to submit

Emerald:
> Print out the clubroom rules - done

Kyle:
> Contact OTP to ask about striking a deal - in progress


## Gatekeepers

- Almost all gatekeepers have been informed about gatekeeper information
- That one question mark from last week turned out to not be a student

> Alistair: Polish off gatekeeper informing

## Usual Suspects

#### Board Games

- Grand reopening board games:
    - Went pretty good!
    - Had, at max, three tables playing
    - For a lot of the night, one table played
    - People were good about sanitising and contact tracing form
    - There were some issues with having too many people around the table, proposal to use tape to mark seating positions on the table

#### RPGs

- Do What You Want RPG Night 
    - Thinking next Friday

>Emerald: Organise the Do What You Want RPG Night

#### Magic

- People on the poll are invariably saying weekend
- Unsure about how many are actually UWA students, which may be a concern

>Alistair: Plan an MTG welcome back event

#### Wargames

- Mordheim, ready to go next week
- Gauging interest in premade matchmaking for 40k, so as to remove the awkwardness barrier of finding games
- Started drafting an email to OTP to ask if they can strike us a fun deal

#### Fresher Campaigns

- They exist
- Some people are considering moving into cam hall
- Some can't because they're not all students
- Alice has started planning signups for next round

>Alice: Have Fresher Campaign signup forms ready by 5pm MONDAY

## Events:

#### Halloween 2019:

- "hey jackie" "hi" "hey jackie" "hi"

>Jackie: Try to get halloween information when you pick up nerf guns from jarcus

#### Club Carnival [10am Tuesday Week 2, 4/8]:

- Who is going to be here?
    - Alistair, Ash (part), Emerald, Alice (part), Jackie (part)
- The stall is booked and we dont have to worry about food
- Now it's just a matter of taking the marquee and a float down
- Guild is not doing floats right now so it will have to be sourced from cash on hand

>Alistair, Ash, Emerald, Alice, Jackie: Make Club Carnival happen

#### Relay / Roleplay 4 Life:

>Autumn: Sign us up for relay

- Autumn to be captain for relay
- Emerald is the boss for roleplay

>Emerald: Look into when Roleplay might happen and start planning an EMP

#### Quiz Night:

- Struggling to find a meeting time because schedules are dumb
- Based on an old spreadsheet, we have a very similar break-even threshold (82 tickets) to last year
- Last year we sold >100 tickets
- Very similar financial risk to last year
- Plan to run it in the october timeframe (ideally 22/10), taking the halloween timeslot

#### Halloween 2020:

- Based on quiz night being in late october, if halloween happens, it would have to be in early november
- But that seems to make the decision as to whether to cancel easier


#### Joint REDACTED [20/11-23/11]:

- The EMP is in
- We may need to edit it slightly, based on how UCC decide they can do a LAN. Pending them figuring that

>Alistair: Email Leigh to plan a camp meeting and get things Rolllling

## Room Update:

- Committee Poster
    - Still waiting on photos of Taylor, Emerald, Jackie

>Taylor, Emerald, Jackie: Submit photos for committee poster
>Autumn: Make committee poster

- New Hygiene Rules
    - They're in place
    - Thank u emerald for making a new rules poster!

>Ash: Place some tape marks on the table


## Reimbursements:

- Pending:
    - Autumn: -$34.79

- Paid out:
    - Emerald: $84.73
    - Kyle: $158.67
    - Alice: $45.43
    
## Guild:

- Reopening of Cameron Hall
    - Sad about non students not being allowed
    - But there have been people around which is nice
- Tenancy Reallocations
    - No updates
- Branding and Activation Workshop
    - Unsure if Taylor has signed us up for it
- Grants
    - Kyle is drafting up an SPG for warhammer gear
    - Due in 2 weeks

### General Business:

#### Meeting Times

>Alistair: Make a whenisgood for meetings

#### Webkeeping

- Constitution is being updated

#### Unigames Dice

- One person got the wrong number of dice, a partial refund was given
- They're gradually being picked up

#### Constitutional Changes

- No update

#### First Aid Course

- No update, waiting on guild

#### Food Run

- We need food!!!!!

>Jackie, Emerald, Ash: Do a food run

**Meeting closed**: 5:56

--
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This Week's Action Items:
Alistair:
> Polish off gatekeeper informing

> Polish off gatekeeper informing (along with )

> Plan an MTG welcome back event

> Make Club Carnival happen (along with Jackie, Emerald, Ash, Alice)

> Email Leigh to plan a camp meeting and get things Rolllling

> Make a whenisgood for meetings


Taylor:
> Submit photos for committee poster (along with Jackie, Emerald)


Jackie:
> Try to get halloween information when you pick up nerf guns from jarcus

> Make Club Carnival happen (along with Alistair, Emerald, Ash, Alice)

> Submit photos for committee poster (along with Taylor, Emerald)

> Do a food run (along with Emerald, Ash)


Autumn:
> Sign us up for relay

> Make committee poster


Emerald:
> Organise the Do What You Want RPG Night

> Make Club Carnival happen (along with Jackie, Alistair, Ash, Alice)

> Look into when Roleplay might happen and start planning an EMP

> Submit photos for committee poster (along with Taylor, Jackie)

> Do a food run (along with Jackie, Ash)


Alice:
> Have Fresher Campaign signup forms ready by 5pm MONDAY

> Make Club Carnival happen (along with Jackie, Alistair, Emerald, Ash)


Ash:
> Make Club Carnival happen (along with Jackie, Alistair, Emerald, Alice)

> Place some tape marks on the table

> Do a food run (along with Jackie, Emerald)