# Unigames Committee Meeting #20 - 16/07/2020 #### Attending - Alistair - Taylor - Jackie - Autumn - Emerald - Alice - Ash - Gwen - Josh - Kyle - ALAURA!!! **Meeting scheduled**: 5:00pm **Meeting open**: 5:13pm ## Reports: ### President's Report (Alistair): - Haven't had much to do in the past week - Should be able to submit the camp EMP tomorrow - Still trying to figure out a new time for the camp meeting - Making Taylor chair so I can minute because Autumn is away ### Vice-President's Report (Taylor): - Forgot to submit a report because she did - Went to Student Leadership Training - There were some new things from the last time I did it - Has offered to help them develop a new unit - Went to the SOC meeting, will update - SLT impacts the amount of time you have for action items ### Treasurer's Report (Jackie): - what do you mean my exams are next week - i'm so sorry i've done so little oTL - excited for clubroom reopening!! - i miss that nerd room so much - account balance: $1,831.57 - cash on hand: $21 ### Secretary's Report (Autumn): - Just last week called people out on not submitting reports and then didn't submit a report when she wasn't minuting - an empty string - has fled the city - is currently [REDACTED] listening to the dulcet tones of the southern oceans and trying to get reception ### Librarian's Report (Emerald): - Didn't write a report again - Repaired some more boardgames - Tried to repair the most damaged books but needs a new tool to do that - Couldn't get GMs other than Cam for ASOIF - First oneshot back could be a celebration whatever oneshot you want ### Fresher Rep's Report (Alice): - Computer has thrown a hissy fit - Happened at the start of the event last night - Did the actual planning but couldnt run it - Has an actual excuse for not writing a report - Just kidding you have a phone ### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle): - Ash: - completed 'AHA Hospitality and Tourism COVID-19 Hygiene Course' (though it may be useful when clubroom opens uwu) - also did "I'M ALERT Food Safety" certificate - can you tell I was sick of simply vibing yet - also did vibe a little (6 weeks in a row lets geddit) - Gwen: - Offered to be a delegate for the joint event between UWASCA and Unigames - Started up and then ran Touchwood board game night (rip Alice’s internet). ‘Twas a good time - Josh: - Sorry I can’t read this - Reached out to UWASCA, they’re still waiting to hear back from UniSFA - Kyle: - terrain investigation - brrrrrr idk - Taylor's audio made Kyle literally brrrr - head empty - quiz night meeting for friday, retrofitted unvigil committee discord for meetings ## Past action Items: Taylor: > Submit ProfComp proposal for the website redesign - not done > Subcommittee regulation updates - not done > Contitutional change proposal - not done Jackie: > Cancel our previous SPG application - done > Organise the first aid course - in progress Autumn: > Update the consitution and the committe on the website - not yet Emerald: > Wrangle ASOIF GMs - tried but impossible Alice: > Run Last Online Board Game Night - attempted Kyle: > Give Emerald the dice to stash in the room - not done Josh: > Organise a UWASCA collab - ongoing ## Gatekeepers - There is a gatekeeper cull happening - Gatekeepers will be slowly reimplemented so we can give them new training - We need to publish a new application form >Taylor: Write a new gatekeeper form with the new rules and publish for tomorrow ## Usual Suspects #### Board Games - Event happened last night - Got a pretty decent turn out compared to recent online events - 7 Wonders is still a hit - Attendance should perk up when we get to in person things - TTST has disappeared somewhere along the way but we should restart that - Reopening board game event on Sunday 26th #### RPGs - ASOI&F - Not enough GM support - We can do a Whatever-RPG-You-Want-To-Run in that week as well - Partially discord, partially in person #### Magic - Having an in person EDH event would be nice - Playmat social distancing >Alistair: Email Tactics to ask about the next prerelease >Alistair: Make poll about EDH in the Magic page #### Wargames - New box can be bought on Saturday - 2 people around one large table is pretty good - We can do matchmaking through the club to space games out - Would need to wait until we have an amount of gatekeepers again #### Fresher Campaigns - Give games the option to play in the room - Would require scheduling to make sure its safe - We can open up applications again for new games now that in person games are possible >Alice: Get fresher game signups ready ## Events: #### Halloween 2019: - No update - If this manages to get to 1 year later we'll be very sad - Once we're back in the building it'll be easier to harass people #### Club Carnival: - Will be on Tuesday August 4th - We need to check on our advertising material to see if we need any more - Set up is going to be the same as last year on James Oval #### Relay / Roleplay 4 Life: - Running Relay for Life is pretty easy - Autumn is happy with being the captian this year - Alistair is also okay with doing it - Having a captain who will be there the whole time is always nice - Roleplay 4 Life - Autumn and Alice want to be involved with this - Taylor is happy to be an advisor - Really all you need to know is who to get as a GM and get Alaura/Gozz/Donald to do the streaming - We should discuss how we want to format the event in another meeting #### Quiz Night: - Meeting on Friday - Need to decide on a date - Could move this to near Halloween as a party then might not happen - Suggest this to the subcommittee #### Halloween 2020: - Big event with alcohol and dancing that might not be able to go ahead - We have a lot of projects at the moment as well - Better to wholeass one thing - Dance party is the least club related event that we do >Alistair: Message ICON about canning Halloween and replacing it with Quiz Night this year #### Joint REDACTED: [20/11-23/11] - Just need to edit the site map and submit - Taylor got a neat checklist at SLT for things that need to be done before a camp >Alistair: Finish off the Camp EMP >Taylor: Do your camp action items >Jackie: Do your camp action items ## Room Update: - Cameron Hall is reopening as of this Monday (20th) - Guidelines are the standard Government ones - Room should be cleaned before we let people back in - We can delay opening the room to the public until committee have a chance to get things ready - Committee cleaning spread through next week - Whoever gets in first can make a list of jobs to do - If there's still a lot to do after Wednesday we can do a cleaning day - We should also clean the loft a bit - Official reopening the week after next with an event - Also the first week of uni - Sunday 26th big board games - Reopening the room - Event modifications should be made - Board games are the hardest due to touching the same game pieces as everyone else - Sanitising procedures can be implemented - We definitely need to be booking and using the Loft - Private games being held elsewhere is probably better as we can't guarantee space - There's space for 8 people in the room - 6 spots at the table, 2 on the couch - 9th person can stop in without sitting to purchase things - We should supply hand sanitiser for use before entering the room or direct people to the sink upstairs - Also before and after handling games and/or books - Gatekeepers should have the power to make people go sanitise >Emerald: Writeup a set of rules for handling of resources and money - Mask wearing is not required but we can mandate it - Would we have to provide masks if we want to do that though? - We should recommend it but not enforce - Mostly for drawing attention to how often people touch their faces - Standard "If you're sick don't come here" - Shame tally on the whiteboard for how many times people touch their face? - Dice, minis and pencils - We can shift these over to the shelves so people don't use them to fidget - Needs to be requested from the gatekeeper - We can separate polyhedral sets into ziploc bags so there's less contact with the mass - Recommend BYO or dice apps - Minis should be exiled because they're too hard to clean - You do not need minis, it's okay - Shopping list for reopening essentials: - Two large bottles of hand sanitiser - One for the door and one for inside - Anti bacterial wipes - Sanitiser spray for the table - Restock on papertowels and tissues - Hand soap in case upstairs runs out - Ziplock bags - Small trashcan for the antibac wipes - Empty box of coke cans? - We should ask SOC/Tenancy if we can get some of this on them, otherwise we'll just cop it >Alistair: Contact ICON with our reopening plan and ask about theirs, figure out loft situation >Alistair: Email Tenancy regarding cleaning items ## Reimbursements: - Pending: - Emerald: $84.73 - Kyle: $158.67 - Jackie: -$21 - Autumn: -$34.79 ## Guild: - Grants - Guild Council wanted to cut down on spending during the lockdown - O Day stall reimbursement will be a bonus to Sem 2 grants - We are still entitled to ~$700 from Sem 2 2019 that we will be getting at some point in the future - SOC are thinking of introducing an Enviro Grant - SPGs - Taylor chatted with Jameson to confirm the status of our cancelled one - The 100-300 word description is really more of a guideline according to Jacob - Clearly explain the purpose but don't waffle - We will definitely need an itemised list for wargaming paraphenalia >Kyle: Compose a wargaming wishlist with prices and reasoning - Misc SOC Meeting Notes - Club Carnival is on Aug 4th - PAC is doing another Fringe Festival in week 6 - A club got put up for affiliation - They probably got in but god I hope not >Taylor: Ask SOC what's up with UneARTh - They're about to do a big review and rewrite of the rule and regulations - Tenancy Reallocations - *screams* - 6 month suspension wasn't set in stone apparently - To date there has not been a consultation meeting - Hopes to have one in the next month - Tenancy are having to sumbit a lot of forms to UWA which is taking up time - Lots of clubs moving at the same time makes soical distancing very difficult - The State of Cameron Hall - James and Lexie from UCC went through and cleaned up the Loft so it's not awful to be there anymore - Didn't get discussed in detail at the SOC meeting, needs to be brought up at the consultation meeting when it occurs - Branding and Activation Workshop - Workshop on Aug 12th - Grants up to $700 are available for branded things - Unsure if that's split between all clubs or if its per club - Sign up looks like it is done once as a club with all the attendees >Taylor: Put a poll on the committee page to gauge interest in B&A workshop ### General Business: #### Meeting Times - Shifting next weeks meeting so that Alistair can attend to reinstate gatekeepers - We may also need to move the meeting when semester starts up again >Taylor: Make a whenisgood for next week #### Webkeeping >Taylor: Submit ProfComp proposal for the website redesign >Autumn: Update the consitution and the committe on the website #### Unigames Dice >Kyle: Give Emerald the dice to stash in the room #### Constitutional Changes >Taylor: Subcommittee regulation updates >Taylor: Contitutional change proposal #### First Aid Course - Jackie has her list of people who want to take part #### Qualifications - Free COVID Hospitality course - Any camp related certifications you may need >Alistair: Post COVID course in the committee page **Meeting closed**: 7:24pm -- This Week's Action Items: Alistair: > Contact ICON with our reopening plan and ask about theirs, figure out loft situation > Email Tenancy regarding cleaning items > Email Tactics to ask about the next prerelease > Make poll about EDH in the Magic page > Message ICON about canning Halloween and replacing it with Quiz Night this year > Finish off the Camp EMP > Post COVID course in the committee page Taylor: > Make a whenisgood for next week > Submit ProfComp proposal for the website redesign > Subcommittee regulation updates > Contitutional change proposal > Write a new gatekeeper form with the new rules and publish for tomorrow > Do your camp action items > Ask SOC what's up with UneARTh > Put a poll on the committee page to gauge interest in B&A workshop Jackie: > Organise the first aid course > Do your camp action items Autumn: > Update the consitution and the committe on the website Emerald: > Writeup a set of rules for handling of resources and money Alice: > Get fresher game signups ready Josh: > Organise a UWASCA collab Kyle: > Give Emerald the dice to stash in the room > Compose a wargaming wishlist with prices and reasoning