# Unigames Committee Meeting #10 - 07/052020

#### Attending

- Alistair
- Taylor
- Jackie
- Autumn
- Emerald
- Alice
- Ash
- Josh
- Kyle
- Gwen

**Meeting scheduled**: 5:00pm

**Meeting open** 5:05pm

## Reports:
### President's Report (Alistair):

- "Went" to the "SOC Meeting"
- Made a Oneshot GM role so they can have priority speaking (thanks alice)
- Got to be around enough people to actually play a boardgame last night!
- Just ordered a dickload of magic to "support tactics" and definitely for no other reason

### Vice-President's Report (Taylor):


### Treasurer's Report (Jackie):

- saw emerald and got her receipt this monday which has been the highlight of my last two months
- wanna talk about SPG things later
- when will jameson reply to my email
- did graphic design for charity unvigil!!
- no progress on halloween : (
- account balance: $1,493.57
- cash on hand: $7

### Secretary's Report (Autumn):

- charity unvigil is continuing
- fresher campaign organisation

### Librarian's Report (Emerald):

- ran Tabletop tuesday!!

### Fresher Rep's Report (Alice):

- I hope against hope that all the freshers are still alive.
- I did the star wars night - not including star wars. That was fun.
- I also sent out the messages to our fresher gms. Fresher campaigns are moving ahead! Yay.
- Also the days are blurring together and I swear last Thursday was two days ago. I wish I had as much faith in the days of the week as Rebecca Black.
- I also gave the idea for a gm role in discord so they have priority speaker.
- I probably did some other thing but I cannot remember which week is which anymore.

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - *glitchy crickets sounds*
- Gwen:
    - well I’ve certainly been thinking about board games...
    - still need to test run some Asian themed board games for our next board game night (week after next) with Josh
- Josh:
    - helped emerald with TTS
    - joined charity unvigil as a GM
- Kyle:
    - been mostly doing uncharity stuff, talking to GM's
    - Prepping to do my fresher campaign

## Past action Items:

Alistair:
> Organise a Numenera oneshot on the star wars week (along with Alice) - done


Taylor:
> Be aware of the SOC meeting (along with Emerald) - awareness


Jackie:
> Contact Jarcus about Halloween - he's been very busy

> Work on a collab night banner (along with Autumn) - done

> Get Kyle's Tactics receipt - done

> Get on Jameson's case about SPGs - done but no results


Autumn:
> Make the first fresher campaigns and send them out this weekend (along with Alice) - done!

> Keep organising Unvigil (along with Kyle) - done

> Work on a collab night banner (along with Jackie) - done

> Bug Donald about the mailing list being down - didn't do

> Send out a newsletter - done


Emerald:
> Run TTS Tuesday next week - done

> Be aware of the SOC meeting (along with Taylor) - done

> Wield tape for book repair - looking for a good tape deal


Alice:
> Organise a Numenera oneshot on the star wars week (along with Alistair) - done!

> Make the first fresher campaigns and send them out this weekend (along with Autumn) - done!


Kyle:
> Keep organising Unvigil (along with Autumn) - done


Josh:
> Organise International Games Night (along with Gwen) - not yet


Gwen:
> Organise International Games Night (along with Josh) - not yet


## Usual Suspects

#### Board Games

- International Games
    - Next board games night will happen in 2 weeks time, run by Gwen and Joshua

>Gwen, Josh: Be responsible for International Games

- Table top tuesdays
    - Kirby has been serving as a lobby game
    - Let's diversify from Coup?

>Josh: Run TTS next week

#### RPGs

- May the 4th
    - Numenera oneshot went well!
    - Few complaints that we weren't playing a star wars system
    - Simple character sheet, good for online play
- Our next RPG oneshot, in three weeks
    - PbtA systems are cool! Masks?
    - Amelia knows the system and she learnt it from fresher GM Jaye
    - Josh is willing to be responsible

>Josh: Organise a Masks campaign for three weeks' time

#### Magic

- Alistair has lost the ability to play MTG online :(

#### Wargames

- No updates

#### Fresher Campaigns

- Autumn and Alice have made groups and communicated with GMs, it's under control
- There are 4 GMs (Cam, Szymon, Kyle and Roy) and they've got in under control
- There are two stragglers who we may need to be put into existing groups

### Events:

#### Halloween 2019:

- No updates
- "Cancel hall-oween 2020"

#### Charity UnVigil:

- Another meeting has happened
- Budget:
    - Committee looks over the budget. All four clubs are spending $50 on prizes. There may be an additional $5-10 price to host a Minecraft server, which we are assuming will be split four ways but Jarcus has proposed be a donation by UCC
- Since our prize budget has been cut down from $100 to $50, there is a motion to make a $50 donation out of our pocket after the event. Will be discussed post-vigil.

>Kyle: Get a steam key for TTS as a prize

- UCC platform development is developing, cutting it slightly close but we have a timeline and plans to remeet
- Thank you Jackie for making the banner

>Autumn, Kyle: Make Charity Unvigil Happen

#### [REDACTED] 2020: Ghost Camp:

- Taylor continues to be snoozy

### Room Update:

- lol

### Reimbursements:

- Emerald's oday ice receipt has faded and is unusable :(
    - We kept that on the agenda for *so long*
- Pending:
    - Emerald: $14.06
    - Kyle: $129.72
    - Jackie: -$7
    
### Guild:

- Special Projects Grants
    - Jackie has been trying to get in contact with Jameson, asking how we should best distribute copies of TTS
    - We can start applying for an SPG now, so we need to decide: how many copies of TTS do we want to buy? Anything else?
    - The max value for an SPG is $1000.
    - We can ask for 10 4-packs, approx. $800. In the application, we can list other acceptable multiples of 4-packs.

>Jackie: Apply for an SPG

- "SOC Meeting" 
    - Not super informative
    - The most information was only relevant to PAC
    - Elanor said that some club's constitutions aren't publicly available
    - They're supposed to be available through the website, but the website changed

>Alistair: Email the constitution to Guild

>Emerald, Taylor: See into getting the website constitution up to date

### General Business:

#### Discord:

- We added a role for oneshot GMs so they have priority speaker
    - good idea Alice!

#### Book Repair

- Emerald is looking at tape and tape alternatives
- Anything that will be a nice protective layer to help the boxes not die when they get dinged up
- Now looking at a clear protective spray. It's meant for wood but want to experiment with cardboard

>Emerald: Do book repair

#### Mailing Lists

>Autumn: Bug donald about the mailing lists being down

#### Proposed Sharing Camp

- Merlin and Cam have contacted Alistair proposing that we run a joint camp with Unisfa this year, and potentially in future years
- Alistair replied to say he would discuss the possibility of happening this year
- They are looking at the fact that we are unable to run a physical camp in our timeslot, and would we like to collab in the unisfa timeslot?
- This would we beneficial and don't lose anything
- Kyle: We should make clear that this is not a precedent
- Especially since we already have a camp booked for July 2021
- Unisfa have booked Ern Halliday campsite for November 20-23
- It accomodates 50 people so that's enough space
- Emerald: The tone should be "Unisfa camp w/ Unigames here too"

>Alistair: Let Unisfa know that we are interested in a collab camp

**Meeting closed**: 5:58pm
--
This Week's Action Items:
Alistair:
> Email the constitution to Guild

> Let Unisfa know that we are interested in a collab camp


Taylor:
> See into getting the website constitution up to date (along with Emerald)


Jackie:
> Apply for an SPG


Autumn:
> Make Charity Unvigil Happen (along with Kyle)

> Bug donald about the mailing lists being down


Emerald:
> See into getting the website constitution up to date (along with Taylor)

> Do book repair


Kyle:
> Get a steam key for TTS as a prize

> Make Charity Unvigil Happen (along with Autumn)


Josh:
> Be responsible for International Games (along with Gwen)

> Run TTS next week

> Organise a Masks campaign for three weeks' time


Gwen:
> Be responsible for International Games (along with Josh)