# Unigames Committee Meeting #4 - 26/03/2020

#### Attending

- Alistair Langton
- Jackie Shan
- Autumn Brough
- Emerald Aindow
- Alice Rosario
- Ashleigh Saringer
- Guinevere Sellner

#### Apologies

- Taylor Home
- Kyle Barrow
- Josh Moncaster

#### Absent

- 

**Meeting scheduled**: 5pm
**Meeting open**: 5:16pm

## Reports:
### President's Report (Alistair):

- Hnnnnnngggggggggg
- It's only been four days
- Talked to Merlin about Charity Vigil
- Mostly playing stardew

### Vice-President's Report (Taylor):

- "Something something tenancy"
- "Something prosh"
- "Shrug emoji"
- Gozz: Doctor told her to take a few days off, she did not, it is going as well as you expect

### Treasurer's Report (Jackie):

- I miss cameron hall
- Submitted oday grants
- Helped with microscope event
- Did some detective work for someone that apparently dumped a game outside Cam Hall - still trying to figure it out
account balance: $1493.57

>Jackie: Solve the mystery of the game dumper

### Secretary's Report (Autumn):

- Had an existential moment about not being able to hug anyone for several months
- Made announcements about the closure of cam hall
- I helped organise and run microscope
- I organised dominion night
- I talked to unisfa about charity unvigil
- Did a bit of work setting up new fresher allocations forms

### Librarian's Report (Emerald):

- Misses everyone so very dearly (and also very cameron hall by extension)
- Looked into roll20
- Book repairs have been interrupted by the big lock on the door
- Cried a lot about animal crossing
- Helped Josh practise Microscope
- Overdue items: Lots and lots!

### Fresher Rep's Report (Alice):

- The freshers are alive!!!
    - This is a big win for Unigames
- Misses cameron hall it's really sad
- Online fresher campaigns in the works
- Hasn't been online much due to dying

### Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

- Ash:
    - Missing the idiots once a week
    - Posted a new prosh event on facebook via online memes
    - Figured out the guidelines for the new prosh format
- Gwen:
    -  Haven't been doing much RIP mental health
    -  Helped Josh practise microscope
- Josh:
    - Apologies
- Kyle:
    - Busy with getting married!!!!!!!!
        - Love you kyle

-"We're not asking people to google translate the minutes"

## Past action Items:

Alistair:
> Bring in secret hitler card sleeves - nope, the game was borrowed out

> Ask presidents if they are interested in charity vigil - done!

> Email manjedal to reschedule camp booking, check with presidents chat - not done

>Alistair: Email manjedal to reschedule camp booking, check with presidents chat 

Taylor:
> Get started on setting up ONline Fresher Campaign GM recruitment (along with Autumn, Alice) - not done please get well soon

> Do not give halloween a moment of mercy (along with Jackie) - not done please get well soon


Jackie:
> Send an email about our oday stall explaining that the previous person is no longer a student - done, oday stall confusion has been resolved

> Keep working on oday grants!! - done, submitted!

> Do not give halloween a moment of mercy (along with Taylor) - progress has been made, old-hallomittee has been put under pressure

> Write a pandemic note on the door (cthulu says wosh your hands) - not able to because the front door has been locked (cthulu says no entry)


Autumn:
> Run a dominion night - set up the event for tomorrow

> Get started on setting up ONline Fresher Campaign GM recruitment (along with Taylor, Alice) - started, made the signup forms, couple of tweaks need to be made

> Do research into charities, reach out to unisfa reps (along with Kyle) - yep! contacted unisfa, brainstorming ideas

> Make a post in facebook/discord announcing the handwashing rule / dice quarantine / library closure - made an announcement about the whole building shutting down over email, facebook and discord


Emerald:
> Make us a roll20 account and investigate whether we could run club events - investigated into it: roll20 would be mediocre for us to do card games; roll20 would be bad if we wanted to lend out an account for GMs to use

> Contact everyone currently borrowing a game and ask them to bring them back. - In the process! Not everyone has been contacted


Alice:
> Get started on setting up ONline Fresher Campaign GM recruitment (along with Taylor, Autumn) - Progress has been made


Kyle: - getting married (hell yeaaa)
> Request an itemised invoice from Chessex

> Investigate and set up Vassal

> Do research into charities, reach out to unisfa reps (along with Autumn)


Josh: - helping kyle get married (not marrying kyle)
> Set up a Microscope online RPG night to run next week - done

> Be an Empired organiser. Ask GMs if they're interested. - ???


Ash:
> Post in the event on the 23rd to let people know they can donate - promoted prosh and telling people where to send money!


Other:
> (All) Add your photo to the drive folder that Autumn is linking on facebook - 5/10. this doesn't really matter any more though


## Gatekeepers

- They're irrelevant
- Gatekeeper applications are frozen

## Agenda
### Usual Suspects:

####  Boardgames

- Dominion night
    - Tomorrow 7pm
    - Come play dominion
- Online board games

>Autumn: Run a dominion night

#### RPGs

- Microscope
    - Event went really well!
    - 15 people, 3 games of 5
    - The three leaders succeeded in teaching the game and we have three lovely worlds created
    - Autumn is persecuted for crabposting
    - Roleplaying scenes caused some difficulties, both because it was hard and because doing it over discord with strangers is harder
- Online RPGs
    - What kind of schedule do we want to set for future online RPGs/boardgames?
    - Historically we have alternated week-by-week
    - We defs shouldn't do two events per week, like this week
    - Sticking to the usual schedule sounds like a good plan
    - Merlin broaches running Call of Cthulu
    - Cam recommends Zoom for RPGs
    - We can give it a try! ... But the free version only works for 40 mins at a time, after which you're kicked and you've gotta remake the room
    - Zoom has lovely whiteboard features... something to look at
    - Full account is $21 pp/month - not feasible

>Gwen: Organise call of cthulu for next week (talk to merl/jack kay/ellie/cam locke)

- Roll20
    - Is it a great system? Yeah
    - Is it accessible? Of course
    - Is it something Unigames should have an account for? no
    - Board games are ~possible~, organising multiple parallel board game play areas is a huge headache for multiple GMs/organisers
    - The GM (Unigames) would have to be in the server and aaaaaaa
    - Emerald recommends GMs people playing RPGs online DO use roll20 and gives it a glowing review, but unigames shouldn't have its own account


#### Magic

- Selling of stock
    - We got rid of one of the boxes!
    - Simon sadly did not lucky
    - Alistair got some neat stuff (Merlin is good at cracking packs)
- Online magic
    - There is apparently a program called cockatrice which can be used to play mtg online
- Magic is mostly on hold :(

>Alistair: Investigate cockatrice for MtG if you want

#### Wargames

- Online wargames (vassal?)
- Kyle and Josh are both at wedding
- Emerald has collected a fresher wargamer :o

#### Fresher Campaigns

- Autumn has created signup forms for both GMs and players
    - Taylor has requested a small change to how dates are listed so apparently otherwise approved

>Autumn: Finalise the signup form

>Alice, Autumn, Taylor: Actionise the frallocations process

#### Larp

- Artemis
    - We should ask ucc if running another artemis is something they're interested in

>Alistair: Ask UCC about another artemis

### Events:

#### Halloween 2019:

- Jackie messaged the halloween chat, asking if there was a full financial report
- There were was a report written before all the finances were finished
- We've worked out how much needs to be passed between each club for liquidation ($14.28)

>Jackie, Taylor: The Fight Against Halloween Never Ends

#### Prosh:

- New Prosh has gone up 
- No engagement yet
- Needs to be in by next thursday
>Ash: Promote Prosh in the discord

#### Charity Vigil [11/4, Sat W6]:

- Our reps left right before we got to this

#### [REDACTED] [19/6 - 22/6]:

>Alistair: Reschedule for next year

#### Escape Room:

- Not happening right now

#### Empires:

- We don't know if Josh has made progess

### Pandemic Management:

- Room is closed.
- Stay safe and wash your hands

### Room Update:

- No updates

### Reimbursements:

- Nothing can be processed right now
- Pending:
    - Emerald once she brings her receipt
    - Kyle: $104.22 once Guild lets us make withdrawals

### Guild:

- Tenency business has been frozen for six months due to various shut downs
    - Appeals period will recommence when that stops

### General Business:

#### Committee Poster:

- Not really a priority, no one is in the room.


**Meeting closed**: 6:10PM

--
--
This Week's Action Items:
Alistair:
> Email manjedal to reschedule camp booking, check with presidents chat

> Investigate cockatrice for MtG if you want

> Ask UCC about another artemis

> Reschedule for next year


Taylor:
> Actionise the frallocations process (along with Autumn, Alice)

> The Fight Against Halloween Never Ends (along with Jackie)


Jackie:
> Solve the mystery of the game dumper

> The Fight Against Halloween Never Ends (along with Taylor)


Autumn:
> Run a dominion night

> Finalise the signup form

> Actionise the frallocations process (along with Taylor, Alice)


Alice:
> Actionise the frallocations process (along with Taylor, Autumn)


Gwen:
> Organise call of cthulu for next week (talk to merl/jack kay/ellie/cam locke)


Ash:
> Promote Prosh in the discord


Other:
> (Make us a roll20 account and investigate whether we could run club events - investigated into it) roll20 would be mediocre for us to do card games; roll20 would be bad if we wanted to lend out an account for GMs to use