# Unigames Committee Meeting #1 - 5/3/20, Thu W2 

#### Attending: 
- Alistair Langton
- Taylor Home
- Jackie Shan
- Emerald Aindow
- Alice Rosario
- Ashleigh Saringer
- Gwen Sellner
- Kyle Barrow

#### Apologies 
- Autumn Brough

#### Absent 

**Meeting Scheduled**: 5:00
**Meeting opened**: 5:47

## Reports: 

### President's Report:
- Handed in the ERF and After Hours Access
- Ran club carnival with Jackie and Gwen
- Sorted out the one shot for tomorrow
- Discussed regs with Taylor and Autumn
- Why is 40% of my committee at the gym right now?
- Spent five hours doing the chemistry equivalent of watching paint dry today

### Vice-President's Report:
- Made a new fresher campaign sign up form
- Done a bunch of treasurer handover with Jackie
- Went on a food run with the J-Dogs
- Ongoing complaint management
- Made whenisgood
- Harrassed peeps to do whenisgood
- Sorting email account inbox
- Spoke to donald re membership transcribing

### Treasurer's Report: 
- Did a food run with t-dog and also josh
- Submitted treasurer training
- Helped out at club carnival
- Might be sick (treasurer curse? or mystery amelia sickness?
- I have netsuite access now!!
- Also we need more blank dnd character sheets that aren't just spell sheets lol
- Gavin also suggested maybe having a couple more pregenerated dnd characters for the oneshot tomorrow? (we currently have 10)
- Account balance: $2,436.34

### Secretary's Report: 
 - Updated the regulations on the website with last week's changes
- Updated almost all passwords (still waiting on Twitch) and documented on drive
- Wrote some code to upload the minutes for me
- Unfortunately can't be present as I have to go be nice to my dad on his birthday
- Things I'm currently looking at doing (please action me to do these):
    >Autumn: Figuring out a plan for using the mailing list to distribute newsletters/minutes
    >Autumn: Figuring out a proper handover sitdown with Donald
    >Autumn: Starting to update a lot of the content on the website (eg constitution from 2017)
    >Autumn: Talked to Alistair about transcribing the signup forms, im happy to be involved in this

### Librarian's Report: 
- Learnt librarian things
- Looking into laminating books and how to do big books
- Made post regarding fresher campaigns
- Elanor and Lewis reorganised the library ty yall
- Overdue items: none

### Fresher Rep's Report: 
- The freshers are alive.
- Also, two of them texted me asking when they would start. 
    - I sent them to the facebook page.
- Lohrrin Foley messaged me and asked if he could be in a fresher campaign 
    - he’s not a fresher but he joined halfway through last year and has not been in one yet.
- Requests from freshers to fix secret hitler envelopes
    >Emerald: Fix the envelopes


### Reports de la OCM: 
**Kyle**
- Committee needs to decide on how many dice for club and I can place the order after meeting.
- Been looking into team shirts recommended by Mike Basc (or they can make them through their merch store)
- Doing the final writing for my ice planet rpg & skirmish so that GM's can run within the setting without me there
- Done some reading about fixing the paint collection gonna review when I get a chance either before meeting or Wednesday
- played around with some discord settings/features members seem to like them


**Josh**
- Asked to do what is already done in minuets

**Gwen** 
- Did club carnival
- looking afford to doing events

**Ashleigh**
- Ocm vibe check: vibin


## Past action Items: 
Alistair:
>Reset the lock code - done
>Put D&D oneshot event up - done

Taylor:
>Purge and repopulate the gatekeepers group - done
>Make whenisgood for meetings. - done

Autumn:
>Make the changes to regulations on the website - done
>We need to reset all the passwords - mostly done

## Gatekeepers 
### Approved:
- Elana Kardol 
- Jack Kay
- Logan Frost
- Robert Trainer
- Simon Lawrance
>Alistair: Message postponed/rejected gate applicants
>Alistair: Add gatekeepers to group
>Taylor: Edit gatekeeper form
>Taylor: Set up gatekeeprer training

## Webkeepers:
- They would like access to the Unigames UCC account
>Alistair: Come up with a webkeepers password and change UCC to that

## Agenda 
### Usual Suspects: 
#### Boardgames 
- Space boardgames some time next week
    - Likely Friday
>Gwen: Organise space boardgames night

#### RPGs 
- D&D Oneshot tomorrow
>Josh: Manage ongoing RPGs
- Call of Cthulhu to occur in W4
    - Not Wed because of Prosh

#### Magic 
>Alistair: Be sad about lack of Magic players
>Alistair: Get sealed league promo and details from Donald
- Sealed League starting Monday W4
    - Host a Build-Your-Deck/Play W1 games night
- Sign ups leading up to it but no packs until the Monday

#### Wargames 
>Kyle: Keep being Kyle
- Learn to Wargame event Monday 9/3
- Paints have been treated poorly
>Kyle: Fix paints and make a list of things that need replacing
- Consider switching to dropper bottles
    - We've had a massive problem with ruined paints which is a big expense for the club
    - Replace as they die?
- People have been asking about painting days
    - Probably next Thursday during the day

#### Fresher Campaigns 
- The form went out on Facebook and Discord
- Has not yet been emailed out
>Taylor: Make a spreadsheet for member db so we can send emails
>Taylor: Do Fresher campaign allocations monday (w/Alice)
>Alice: Do Fresher campaign allocations monday (w/Taylor)

#### The Less Usual Suspect (LARP):
- We'll deal with this one next time


## Events: 
### Past Events: 
- #### Halloween 2019
    - Security has been paid - How much???
>Taylor: figure out Halloween (w/ Jackie)
>Jackie: Figure out Halloween (w/ Taylor)

- #### O-Day
    - O-Day grants?
    - Will be sent, waiting on data entry
    - At least 2 weeks (26/3)

- #### Fresher Welcome
    - Went wellcome
    - $215.90 on pizza, made $110 back
    - This is from Taylor's memory
    - Alice had fun
    - At least 80 people attending
    
- #### AGM
    - It happened!
    - We have a new committee! Hey there!
    - Minutes are out right now

#### Prosh Olympics [10/3, Tue W3]: 
- Please come and help us win fun games
- Alistair will be there
    - Twist and shout
- Gwen, Jackie and Alice (to hype freshers) can be there
- It will be the types of events that you did at the Athletics Carnival in school if you didn't run
    - Twister, tunnel ball etc


#### Artemis LAN [14/3, Sat W3]: 
- Gozz talking about Artemis
- It's a "Definitely 100% Not Star Trek TM" LARP played on a computer
    - Hurray for interclub interests
>Alice: Make a "Unigames goes to" event for this 

#### Prosh [18/3, Wed W4]: 
>Ash: communicate with Colin about Prosh marshaling
>Ash: Sign up as marshal
- Colin will help out unofficially
- Are we doing this with UniSFA?
- Close to UWA / Perth CBD
- Location preferences Subi, Leederville & Perth CBD

#### Charity Vigil [11/4, Sat W6]: 
- Study break?
- Kyle is gonna be a rep
- Maybe Josh/Ash
>Taylor, Alistair: Message ICONIC chat we are starting to decide reps
>Kyle: email guild volunteering PAC club "what the buck" re; what charity to do public affairs council


#### SwanCon [25/4 - 27/4]:
- Duxton Hotel, St Georges Terrace
- It exists and we take boardgames
- Details to come later
>Alistair: Give the Laura to Emerald

#### [REDACTED] 2020 [19/6 - 22/6]: 
>Alistair, Taylor: Be [REDACTED] leaders
- This year is G
>Alistair: Put a poll for G names

#### Escape Room: 
- Is this something we want to do?
- Talk about it next week
- Thanks Gavin

### Guild:
#### SOC Meeting:
- Happened 25/2
- Alistair couldn't go
- Taylor went, "some stuff happened"
- Parking.png  There is a survey, it's important.
- Campus tours are looking for clubs for their tours, don't know who to contact.
- S2 grants from last year are on the way
- Look into what theme weeks we want to be involved
- Communicate with PAC clubs
 
#### Tenancy:
- Busy Bee on Saturday
    - Inspection is Monday afternoon
        - We can show them the hole in the floor
- Next consult is on the Wednesday
    - We can complain about the hole
- Full reallocations still have not come out :'(
- Doors to Cameron Hall still unlocked as of 9:20PM :D

### Room Update: 
>Alistair: Finish the wargaming/minis shelf

#### Work orders:
- One of the lights has started flickering
    - Contacted campus managment, not guild
    - Multiple complaints, flickering is an accessability issue
#### Speaker:
- Waiting for more info from Alaura

### Reimbursements: 
- Pending:
    - Jackie: $687.27 for food run
    - Donald: $215.90 for pizza 
    >Emerald: Give receipt for O Day ice
- Completed:
    - Taylor: $174.45 for speaker and LARP supplies
    - Alistair: $250 for prerelease
    - Donald: $709.10 for food run
    - Aiobhinn: $110 for O Day printing
    - UniPrint top up $50

### General Business: 
- Storage audit to be done at busy bee
#### Subcommittee regs
- Event Subcommittee regulations last updated 28/4/2018
- 7-0-2 successful

#### Dice?
- Dice Dice Dice Dice Dice how many dice?
- We're looking at getting 60 dice for approximately $80

#### Leftover Action Items:
- We should change the recovery email for the gmail account so it's not Donald
    >Autumn: Change the email
>Taylor: Edit the subcommittee regulations
>Taylor: Make changes to the Unigames regulations that we picked up on for the next meeting

**Meeting closed**: 9:55PM
  
--



--
This Week's Action Items:
Alistair:
> Message postponed/rejected gate applicants

> Add gatekeepers to group

> Come up with a webkeepers password and change UCC to that

> Be sad about lack of Magic players

> Get sealed league promo and details from Donald

> Message ICONIC chat we are starting to decide reps (along with Taylor)

> Give the Laura to Emerald

> Be [REDACTED] leaders (along with Taylor)

> Put a poll for G names

> Finish the wargaming/minis shelf


Taylor:
> Edit gatekeeper form

> Set up gatekeeprer training

> Make a spreadsheet for member db so we can send emails

> Do Fresher campaign allocations monday (w/Alice)

> Figure out Halloween (w/ Jackie)

> Message ICONIC chat we are starting to decide reps (along with Alistair)

> Be [REDACTED] leaders (along with Alistair)

> Edit the subcommittee regulations

> Make changes to the Unigames regulations that we picked up on for the next meeting


Jackie:
> Figure out Halloween (w/ Taylor)


Autumn:
> Figuring out a plan for using the mailing list to distribute newsletters/minutes

> Figuring out a proper handover sitdown with Donald

> Starting to update a lot of the content on the website (eg constitution from 2017)

> Talked to Alistair about transcribing the signup forms, im happy to be involved in this

> Change the email


Emerald:
> Fix the envelopes

> Give receipt for O Day ice


Alice:
> Do Fresher campaign allocations monday (w/Taylor)

> Make a "Unigames goes to" event for this


Kyle:
> Keep being Kyle

> Fix paints and make a list of things that need replacing

> Email guild volunteering PAC club "what the buck" re; what charity to do public affairs council


Josh:
> Manage ongoing RPGs


Gwen:
> Organise space boardgames night


Ash:
> Communicate with Colin about Prosh marshaling

> Sign up as marshal