# Unigames Committee Meeting #44 - 07/02/2020

#### Attending
- Aoibhinn
- Donald
- Alistair
- Colin
- Kyle
- Taylor (via Discord)
- Emerald (via Discord)

#### Apologies
- Elana
- Amelia
- 
- Gavin
- Alaura

#### Absent
- none

**Meeting open**: 3:10pm

## Reports:
### President's Report:
- none

### Vice-President's Report:
- I'm back to my usual things of doing emails all the time
- And no one replying to them
- Uncharity tomorrow: No sleep beginning

### Treasurer's Report:
- **Account balance**: $1136.47
- Went to SOC meeting
- Wrote up reallocation application for tenancy
- Accidentally pulled a no-sleep squad
- Talking to the Tenancy chair on Monday
- O-Day payment has confirmed gone through
- Paying for shirts? It is a mystery

### Secretary's Report:
- Handovers, some are starting to be complete
- Basically done nothing else

### Librarian's Report:
- **Overdue items**: none
- As stated, was here until 4:30am yesterday, like a fool
- Long term borrowing suspended for Fresher Welcome, from the 13th.
- From the 13th until the 19th, you will be able to overnight borrow things
- Work order needs to be submitted for the floor, again
- Went through the auction games, need some input on some things
- I promise I'm gonna do the shelf
- Donations:
    - Hoard of the Dragon Queen - D&D Adventure
    - The Ethical Ramifications of Editorial Praxis Concerning the Adaptation of Prejudiced Media: A Lovecraftian Case Study

### Fresher Rep's Report:
- No report

### OCM reports:
Colin:
- Busy this week, so haven't done all of my action items
- Gonna work more on handovers

Emerald:
- I ran the LARP event!
- I'm fine-tuning Bratz the TTRPG for Uncharity

Elana:
- none

Kyle:
- Been talking to Jackob Hawkins and there's a few things to bring up
- Potential discount for unigames members playing at outpost 6030
- He offered support as a "faculty advocate" 
    - unsure how this would help but it's a thing
- Been writing for weekly inq28
- Will go get some brushes tomorrow if we want to get some pre-vigil

## Past action Items:
Alaura: - unsure
> Write the president's letter for the fresher guide. - not done
> Ask events to see if anything special needs to be done for WATC - not done
> Chat with Winslade about future scheduling - not done
> Go through Camp feedback and begin writing a handover - not done
> Start work on the allocation (along with Taylor) - done by Taylor
> Bother the tenancy chair when they come in about the fire escape hydraulics - done by a lot of people

Aoibhinn:
> Draft a memo about AGM gatekeeper turnover - not done
> Follow up with UCC re. Halloween - some updates
> Put Mega-Game materials on the Drive - done
> Bully everyone into writing handovers - kinda did that
> Make a Feb whenisgood - done

Taylor:
> Send feedback to Relay for Life (along with Elana) - done
> Do pink slip for O-Day - done
> Talk to events about O-Day placement - not done
> Check Uniprint balance and get quote for pricing - not done
> Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year - not done
> Do the flyer - not done
> Check the last two years of pizza orders and test gold coin donation - not done
> Work on Camp documentation (along with Alistair) - not done
> Start work on the allocation (along with Alaura) - done
> Post the stretch goals - done

Donald:
> Give information to Alistair - not done
> Return prerelease stuff - not done
> Get Sealed League organising done - not entirely
> Make an archive guide - WIP
> Put regulation on website - not done
> Update website constitution - not done

Alistair:
> Distribute sealed league prizes - not done
> Make a post tagging sealed league winners - not done
> Work on Mega-game stuff after production week - not done
> Work on Camp documentation (along with Taylor) - not done
> Fill out work order for floor and skirting board - not done
> Organise a storage audit (along with Kyle) - not done
> Get hinges + other accesseries for the shelf - WIP

Amelia:
> Speak to Mum about Jacksons brushes - done
> Take charge of the Fresher guide! - not done

Elana:
> Send feedback to Relay for Life (along with Taylor) - unsure
> Harass gatekeepers about O-Day and general help planning - tbd after uncharity

Colin:
> Bring in flood lights - done
> Email about doors - not done
> Do food run - done, but we need another

Kyle:
> Post about brushes in committee - done
> Organise a storage audit (along with Alistair) - done

## Gatekeepers
- 

## Agenda
### Usual Suspects:
####  Boardgames
- Event went well, there were 8 people!
- Including some freshers!
- Board games event during O-Week, week of the 17th.

#### RPGs
- There's some at uncharity!

#### Magic
- Sealed league prizes are still wayyyyyyyyyyyy overdue
- >Donald: Give information to Alistair
- >Alistair: Distribute sealed league prizes
- >Alistair: Make a post tagging sealed league winners
- >Donald: Return prerelease stuff
- Theros sealed league still on the table for Semester Start
    - O-Day sign up form
    - Have it all ready to go for then
    - >Donald: Get Sealed League organising done


#### Wargames
- Started to do writing for skirmish campaigns
- For when semester starts, getting freshers into it
- One week "hobby" and one week playing, alternating weekly
- >Alaura: Ask events to see if anything special needs to be done for WATC
- Beerhammer is coming up again
- >Kyle: Advertise Beerhammer to the group

#### Fresher Campaigns
- No updates
- Start drawing up Fresher Campaign stuff

#### Collabs:
- Collab potential: UCC w/ Artemis LAN?
    - Week 3 or 4
- >Aoibhinn: Speak with UniSFA about potential collab

### Events:
#### Relay for Life 2019:
- Reps: Taylor + Elana, Emerald
- >Elana: Send feedback to Relay for Life

#### Cameron Hall-oween 2019:
- Reps: Aoibhinn, Amelia
- We are in the process of getting an invoice from the Tav
- >Aoibhinn: Talk to UCC Treasurer about Halloween money
- Our share of the profit should be $120.47
- We have currently recieved $34.80
- UCC will be dealing with money some time
- Haven't recieved an invoice from security yet
- >Aoibhinn: Follow up with UCC re. Halloween

#### LARP2020 - The Summer Unit [1st February]:
- Reps: Alistair, Emerald, Colin
- We made a rough $35 loss, but the event was successful!
- Eight tickets were sold
- People had fun!
- Lionel told people about different LARP events

#### Un-Charity Vigil [8th February]:
- Reps: Aoibhinn, Kyle
- Things we need to do:
    - Make a space on the board for logo votes
    - >Donald: Post on Uncharity about the magic event
    - Taylor needs to do money things
- Games for auction:
    - Order of the Stick
    - Unita
    - The Hobbit: Defaut Smaug
    - Timeline
    - Epic Card Game
    - 7th Sea
- Paintbrushes?
    - We aim to get some paintbrushes with some of the Uncharity money
    - But do we want some for Uncharity to sample?
    - Seems yes
    - Buying three - budget of $25
    - >Kyle: Buy good brushes
- Come to Uncharity!

#### O-Day 21st Feb
- Payment confirmed
- We want to sell drinks!
    - Can drinks for $1
    - Free water for people manning the booth
    - Zooper Doopers for $0.50
    - We'll need ice for it
- We'll talk with other clubs about tours
- >Taylor: Talk to events about O-Day placement
- >Taylor: Check Uniprint balance and get quote for pricing
- Fresher guide:
    - Writing deadline: 9th
    - Uniprint deadline: 14th
    - >Taylor: find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year
    - >Amelia: Take charge of the Fresher guide!
- Need to figure out events for flyer, do post 2020 vision meeting
    - >Taylor: Do the flyer
- Need to get numbers for sign up forms and then vote on how many we print next week
- >Elana: Harass gatekeepers about O-Day and general help planning
- Post on main page to help advertise the club on the day

#### Fresher Welcome:
- EMP approved for real now
- We will be doing gold coin donation pizza for first-time members
- $5 for returning members
- Blanket ban on board games on the lead up to it
- >Colin: Email about doors

#### AGM [28th February]
- The clock ticks closer to midnight

#### Prosh [18th March]:
- Olympics on the 10th March
    - We need four people for a team for that
- Someone on this committee organising Prosh?
    - >Colin: Start organising Prosh

#### [REDACTED] 2020:
- Confirmed date: 19th-22nd of June 2020
- >Alaura: Chat with Winslade about future scheduling
- >Alaura: Go through Camp feedback and begin writing a handover
- Aoibhinn has the mega-game materials
- >Alistair: Work on Mega-game stuff after production week
- >Aoibhinn: Put Mega-Game materials on the Drive
- >Taylor, Alistair: Work on Camp documentation 
- EMP should start getting preliminarily hammered out
- Do as much work for the next committee as possible

### Guild
- Tenancy Allocations:
    - We've submitted
     
- Elevator:
    - The university is conducting a feasibility study in Semester 1

- Grants:
    - No updates, still waiting for SOC to get back to us

- SOC: 
    - SOC meeting happened:
        - CHall Acessibility was discussed
            - They've officially admitted that the building is not accessible
            - They are funding a feasibility study
            - They might boot us from the building in the meantime
            - Management has said that they will help us move if we do move
        - Tenancy dates
            - 4 tenancy consultation meetings
            - 6 busy bees
            - Still ironing out busy bee details
        - Club carnival is on James Oval this year, much more O-Day-y
        - All SOC meetings are being held on Tuesday
        - Some theme weeks?
        - Volunteering are holding a workshop about how to work with charities
            - Taylor is going to look into it more
        - Update on semester 2 grants in a couple of weeks
        - 

- Tenancy:
    - >Aoibhinn: Put up Tenancy meeting dates
    - 
    - Cameron Hall locks:
        - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least.
        - >Alaura: Bother the tenancy chair when they come in about the fire escape hydraulics
    - Work orders:
        - Tenenacy does not have a work order for our floor
        - >Alistair: Fill out work order for floor and skirting board

### Room Update:
- Storage update/audit:
    - Delayed until Alistair gets back
    - >Alistair/Kyle: Organise a storage audit

- Odd jobs:
    - Wargaming shelf:
        - No updates
        - >Alistair: Get hinges + other accesseries for the shelf

- Shirts
    - Shirts are submitted!
    - Waiting on invoice
    - Prices:
        - $25 a limited edition coloured shirt, preorder only
        - $20 for a regular black T-Shirt bought in the clubroom
        - $18 for a preordered regular black T-Shirt

- Fridge
    - Don't set the fridge too cold; Cans explode
    - >Aoibhinn: Make a label for the fridge dial
    - >Colin: Make a post about fridge temperature

### Reimbursements:
- Colin: $128.38 for pre-LARP food run
- Colin: $8 for Ice
- Colin: $11.53 for Sausages
- Emerald: $6, $11, $19.62, $5.90 for Generic LARP stuff

### General Business:
- Embroidery:
    - Ongoing, almost finished

- Archives:
    - >Donald: Make an archive guide
    - No updates

- Food run:
    - We need one for tomorrow
    - >Aoibhinn: Post in gatekeepers for help with Food Run

- Website:
    - New regulation has been added
    - >Donald: Put regulation on website
    - >Donald: Update website constitution

- Handovers
    - Note on handovers:
    - If you run an event, please write a handover for it
    - If you are in charge of a job, please write a handover for it
    - If you have an exec position, please write a handover for it
    - If you are in charge of an ongoing process, please write a handover for it
    - Due end of Februrary
    - >Aoibhinn: bully everyone into writing handovers

- Next meeting:
    - >Aoibhinn: Make a Feb whenisgood

**Meeting closed**: 4:43PM

--
Action Items:
Alaura:
> Ask events to see if anything special needs to be done for WATC
> Chat with Winslade about future scheduling
> Go through Camp feedback and begin writing a handover
> Bother the tenancy chair when they come in about the fire escape hydraulics

Aoibhinn:
> Speak with UniSFA about potential collab
> Talk to UCC Treasurer about Halloween money
> Follow up with UCC re. Halloween
> Put Mega-Game materials on the Drive
> Put up Tenancy meeting dates
> Make a label for the fridge dial
> Post in gatekeepers for help with Food Run
> Bully everyone into writing handovers
> Make a Feb whenisgood

Taylor:
> Talk to events about O-Day placement
> Check Uniprint balance and get quote for pricing
> Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year
> Do the flyer
> Work on Camp documentation (along with Alistair)

Donald:
> Give information to Alistair
> Return prerelease stuff
> Get Sealed League organising done
> Post on Uncharity about the magic event
> Make an archive guide
> Put regulation on website
> Update website constitution

Alistair:
> Distribute sealed league prizes
> Make a post tagging sealed league winners
> Work on Mega-game stuff after production week
> Work on Camp documentation (along with Taylor)
> Fill out work order for floor and skirting board
> Organise a storage audit (along with Kyle)
> Get hinges + other accesseries for the shelf

Amelia:
> Take charge of the Fresher guide!

Elana:
> Send feedback to Relay for Life
> Harass gatekeepers about O-Day and general help planning

Colin:
> Email about doors
> Start organising Prosh
> Make a post about fridge temperature

Kyle:
> Advertise Beerhammer to the group
> Buy good brushes
> Organise a storage audit (along with Alistair)