# Unigames Committee Meeting #42 - 30/01/2020 #### Attending - Aoibhinn - Donald - Alistair - Amelia - Emerald - Colin - Kyle #### Apologies - Elana - Gavin #### Absent - Taylor - Alaura - none **Meeting open**: 3:30pm ## Reports: ### President's Report: - none ### Vice-President's Report: - Very busy with everything to do with houses - Having two jobs is bad except for money - Uncharity is happening! ### Treasurer's Report: - **Account balance**: $1903.97 - none ### Secretary's Report: - I had real Ramen for the first time and it was delicious - I also put up the AGM event ### Librarian's Report: - **Overdue items**: none - I'm Back! - Hurray! (depending on your opinion) - I brought in a slab of wood to put on the floor - I still need to make a proper list of games for Uncharity - Buy tickets to LARP ### Fresher Rep's Report: - Oh god I've been so busy - I've gotten stuff done so that's alright - >Alaura: Write the president's letter for the fresher guide. ### OCM reports: Colin: - I'm moving out this week so will be less available Emerald: - Also been busy but that's normal now - something about penicillin Elana: - none Kyle: - I've done more thinking about painting event for Uncharity - Weekly wargames: People are inconsistant - Audit will happen ## Past action Items: Alaura: - unsure > Write the president's letter for the fresher guide. > Ask events to see if anything special needs to be done for WATC > Chat with Winslade about future scheduling > Go through Camp feedback and begin writing a handover > Start work on the allocation (along with Taylor) > Bother the tenancy chair when they come in about the fire escape hydraulics Aoibhinn: > Follow up with UCC re. Halloween - ongoing > Post in gatekeepers to recruit people for cleaning for Uncharity - waiting until Monday > Bring up at interclub organisation meeting - done > Email aout doors - not done - given to Colin > Work on Mega-game stuff after production week (along with Alistair) - WIP > Get the big lump of wood to put on the floor (along with Colin) - done Taylor: > Go through inter-club regs. - done > Write a list of events / vague agenda - done > Send feedback to Relay for Life (along with Elana) - unsure > Do pink slip - > Talk to events about placement > Check Uniprint balance and get quote for pricing > Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year > Check the last two years of pizza orders and test gold coin donation > Work on Camp documentation (along with Alistair) > Start work on the allocation (along with Alaura) > Post the stretch goals - not done Donald: > Give information to Alistair - not done > Get Sealed League organising done - done > Print off posters once completed - done > Make the AGM event - done > Make an archive guide - ongoing Alistair: > Distribute sealed league prizes - not done > Make a post tagging sealed league winners - not done > Look at games to auction off - ongoing > Work on Mega-game stuff after production week (along with Aoibhinn) - ongoing > Work on Camp documentation (along with Taylor) - ongoing > Organise a storage audit (along with Kyle) - ongoing > Get hinges + other accesseries for the shelf - ongoing Amelia: > Take charge of the Fresher guide! - ongoing > When she can, take the speakers to the tip - DONE! Elana: > Send feedback to Relay for Life (along with Taylor) - ??? > Harass gatekeepers about O-Day and general help planning - not done Emerald: > Pick up BBQ on the 31st and return it on the 3rd. - not done due to time Colin: > Try and train Roy in being a gatekeeper - done > Confirm booking with Presscott court - done > Post about tickets being available in gate, regular, and event - done > Talk to Emily about Vintage cube - done > Check and edit 2020 sign up forms - done > Get the big lump of wood to put on the floor (along with Aoibhinn) - done Kyle: > Investigate logistics of weekly wargaming event - done > Organise a storage audit (along with Alistair) - ongoing ## Gatekeepers - Roy is now a gatekeeper - >Aoibhinn: Draft a memo about AGM gatekeeper turnover ## Agenda ### Usual Suspects: #### Boardgames - Good! Got like 7 people - Not one organised for next week #### RPGs - There's RPGs at Uncharity! - But none until semester starts #### Magic - Sealed league prizes are still wayyyyyyyyyyy overdue - >Donald: Give information to Alistair - >Alistair: Distribute sealed league prizes - >Alistair: Make a post tagging sealed league winners - >Donald: return prerelease stuff - Theros sealed league still on the table for Semester Start - O-Day sign up form - Have it all ready to go for then - >Donald: Get Sealed League organising done #### Wargames - No painting day yesterday :-( - >Alaura: Ask events to see if anything special needs to be done for WATC - >Amelia: Speak to Mum about Jacksons brushes - >Kyle: Post about brushes in committee #### Fresher Campaigns - No updates - Start drawing up Fresher Campaign stuff #### Collabs: - Collab potential: UCC w/ Artemis LAN? - Week 3 or 4 - Collab procedure: - Procedure document is on the drive - Inter-club large event scheduling meeting - Charity Vigil moved to Semester 1 - Quiz Night moved to early Semester 2 - Inter-club regs got a bunch of updates and definitions ### Events: #### Relay for Life [12th/13th October]: - Reps: Taylor + Elana, Emerald - >Taylor, Elana: Send feedback to Relay for Life #### Cameron Hall-oween [26th October]: - Reps: Aoibhinn, Amelia - Our share of the profit should be $120.47 - We have currently recieved $34.80 - UCC will be dealing with money some time - Haven't recieved an invoice from security yet - >Aoibhinn: Follow up with UCC re. Halloween #### LARP2020 - The Summer Unit [1st February]: - Reps: Alistair, Emerald, Colin - This weekend! Please come! - Budgeting: - Estimated total of $80 - Food run for event will happen during event to reduce amount that we buy - $47.74, which would break even if you sold 10 tickets - Budget approved by this committee #### Un-Charity Vigil [8th February]: - Reps: Aoibhinn, Kyle - Someone has to be minding the auction - Need a "manager" for MtG - Want to auction off about 10 things - Aoibhinn is gonna solicit gatekeepers for managing things - Magic: - Planechase/Archenemy commander thing - Gold coin entry! - Float is being organised - $5 to join the painting competition, $5 for additional colour palletes - It can be set up without Kyle if needed - >Colin: bring in flood lights #### O-Day 21st Feb - Booked - >Taylor: Do pink slip for O-Day - Tours are good! - >Taylor: Talk to events about O-Day placement - >Taylor: Check Uniprint balance and get quote for pricing - Fresher guide: - writing needs to be done 9th - printing needs to be done by 14th (to Uniprint - >Taylor: find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year - Same template as last years - General re-read and edit - We'd like a map of how to get to Cameron Hall - Update the library - The logo, post Un-charity - >Amelia: Take charge of the Fresher guide! - Need to figure out events for flyer, do post 2020 vision meeting - >Taylor: Do the flyer - Need to get numbers for sign up forms and then vote on how many we print next week - >Elana: Harass gatekeepers about O-Day and general help planning - Post on main page to help advertise the club on the day #### Fresher Welcome: - EMP approved for real now - >Taylor: Check the last two years of pizza orders and test gold coin donation - Blanket ban on board games on the lead up to it - >Colin: Email about doors #### AGM [28th February] - EMP is submitted and approved - Event is up #### [REDACTED] 2020: - Confirmed date: 19th-22nd of June 2020 - >Alaura: Chat with Winslade about future scheduling - >Alaura: Go through Camp feedback and begin writing a handover - Aoibhinn has the mega-game materials - >Alistair: Work on Mega-game stuff after production week - >Aoibhinn: Put Mega-Game materials on the Drive - >Taylor, Alistair: Work on Camp documentation - EMP should start getting preliminarily hammered out - Do as much work for the next committee as possible ### Guild - Tenancy Allocations: - Full reallocation is happening! - Must be submitted by February 7th - Currently Taylor and Alaura are on it - That might change next meeting - Membership numbers are up to date - >Alaura, Taylor: Start work on the allocation - Elevator: - No updates for a while - Grants: - No updates, still waiting for SOC to get back to us - SOC: - Next SOC meeting: Febuary 5th - Aoibhinn is going - Tenancy: - Cameron Hall locks: - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least. - >Alaura: Bother the tenancy chair when they come in about the fire escape hydraulics - Work orders: - Tenenacy does not have a work order for our floor - >Alistair: Fill out work order for floor and skirting board ### Room Update: - Storage update/audit: - Delayed until Alistair gets back - >Alistair/Kyle: Organise a storage audit - Odd jobs: - Wargaming shelf: - No updates - >Alistair: Get hinges + other accesseries for the shelf - Budget things - >Taylor: Post the stretch goals - Current things we need money for: - Storage for minis - Shirts - Speakers - New table - Shirts - Shirts are submitted! - There was a slight problem with numbers but we're good - Prices: - $25 a limited edition coloured shirt, preorder only - $20 for a regular black T-Shirt bought in the clubroom - $18 for a preordered regular black T-Shirt ### Reimbursements: - Donald: $50.40 for storage boxes - pending - Donald: $502.60 for the food run - pending ### General Business: - Embroidery: - Ongoing, almost finished - Archives: - >Donald: Make an archive guide - No updates - Food run: - Small solo one tomorrow - >Colin: Do food run - Website: - New regulation has been added - >Donald: Put regulation on website - >Donald: Update website constitution - Handovers - Note on handovers: - If you run an event, please write a handover for it - If you are in charge of a job, please write a handover for it - If you have an exec position, please write a handover for it - If you are in charge of an ongoing process, please write a handover for it - Due end of Februrary - >Aoibhinn: bully everyone into writing handovers - Next meeting: - >Aoibhinn: Make a Feb whenisgood **Meeting closed**: 4:24PM -- Action Items: Alaura: > Write the president's letter for the fresher guide. > Ask events to see if anything special needs to be done for WATC > Chat with Winslade about future scheduling > Go through Camp feedback and begin writing a handover > Start work on the allocation (along with Taylor) > Bother the tenancy chair when they come in about the fire escape hydraulics Aoibhinn: > Draft a memo about AGM gatekeeper turnover > Follow up with UCC re. Halloween > Put Mega-Game materials on the Drive > Bully everyone into writing handovers > Make a Feb whenisgood Taylor: > Send feedback to Relay for Life (along with Elana) > Do pink slip for O-Day > Talk to events about O-Day placement > Check Uniprint balance and get quote for pricing > Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year > Do the flyer > Check the last two years of pizza orders and test gold coin donation > Work on Camp documentation (along with Alistair) > Start work on the allocation (along with Alaura) > Post the stretch goals Donald: > Give information to Alistair > Return prerelease stuff > Get Sealed League organising done > Make an archive guide > Put regulation on website > Update website constitution Alistair: > Distribute sealed league prizes > Make a post tagging sealed league winners > Work on Mega-game stuff after production week > Work on Camp documentation (along with Taylor) > Fill out work order for floor and skirting board > Organise a storage audit (along with Kyle) > Get hinges + other accesseries for the shelf Amelia: > Speak to Mum about Jacksons brushes > Take charge of the Fresher guide! Elana: > Send feedback to Relay for Life (along with Taylor) > Harass gatekeepers about O-Day and general help planning Colin: > Bring in flood lights > Email about doors > Do food run Kyle: > Post about brushes in committee > Organise a storage audit (along with Alistair)