Hide Table of Contents

2020 ¶

Attending ¶

Aoibhinn
Donald
Alistair
Amelia
Emerald
Colin
Kyle

Apologies ¶

Elana
Gavin

Absent ¶

Taylor
Alaura
none

Meeting open: 3:30pm

Reports: ¶

President's Report: ¶

none

Vice-President's Report: ¶

Very busy with everything to do with houses
Having two jobs is bad except for money
Uncharity is happening!

Treasurer's Report: ¶

Account balance: $1903.97
none

Secretary's Report: ¶

I had real Ramen for the first time and it was delicious
I also put up the AGM event

Librarian's Report: ¶

Overdue items: none
I'm Back!
Hurray! (depending on your opinion)
I brought in a slab of wood to put on the floor
I still need to make a proper list of games for Uncharity
Buy tickets to LARP

Fresher Rep's Report: ¶

Oh god I've been so busy
I've gotten stuff done so that's alright
>Alaura: Write the president's letter for the fresher guide.

OCM reports: ¶

Colin: - I'm moving out this week so will be less available

Emerald: - Also been busy but that's normal now - something about penicillin

Elana: - none

Kyle: - I've done more thinking about painting event for Uncharity - Weekly wargames: People are inconsistant - Audit will happen

Past action Items: ¶

Alaura: - unsure

Write the president's letter for the fresher guide. Ask events to see if anything special needs to be done for WATC Chat with Winslade about future scheduling Go through Camp feedback and begin writing a handover Start work on the allocation (along with Taylor) Bother the tenancy chair when they come in about the fire escape hydraulics

Aoibhinn:

Follow up with UCC re. Halloween - ongoing Post in gatekeepers to recruit people for cleaning for Uncharity - waiting until Monday Bring up at interclub organisation meeting - done Email aout doors - not done - given to Colin Work on Mega-game stuff after production week (along with Alistair) - WIP Get the big lump of wood to put on the floor (along with Colin) - done

Taylor:

Go through inter-club regs. - done Write a list of events / vague agenda - done Send feedback to Relay for Life (along with Elana) - unsure Do pink slip - Talk to events about placement Check Uniprint balance and get quote for pricing Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year Check the last two years of pizza orders and test gold coin donation Work on Camp documentation (along with Alistair) Start work on the allocation (along with Alaura) Post the stretch goals - not done

Donald:

Give information to Alistair - not done Get Sealed League organising done - done Print off posters once completed - done Make the AGM event - done Make an archive guide - ongoing

Alistair:

Distribute sealed league prizes - not done Make a post tagging sealed league winners - not done Look at games to auction off - ongoing Work on Mega-game stuff after production week (along with Aoibhinn) - ongoing Work on Camp documentation (along with Taylor) - ongoing Organise a storage audit (along with Kyle) - ongoing Get hinges + other accesseries for the shelf - ongoing

Amelia:

Take charge of the Fresher guide! - ongoing When she can, take the speakers to the tip - DONE!

Elana:

Send feedback to Relay for Life (along with Taylor) - ??? Harass gatekeepers about O-Day and general help planning - not done

Emerald:

Pick up BBQ on the 31st and return it on the 3rd. - not done due to time

Colin:

Try and train Roy in being a gatekeeper - done Confirm booking with Presscott court - done Post about tickets being available in gate, regular, and event - done Talk to Emily about Vintage cube - done Check and edit 2020 sign up forms - done Get the big lump of wood to put on the floor (along with Aoibhinn) - done

Kyle:

Investigate logistics of weekly wargaming event - done Organise a storage audit (along with Alistair) - ongoing

Gatekeepers ¶

Roy is now a gatekeeper
>Aoibhinn: Draft a memo about AGM gatekeeper turnover

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Good! Got like 7 people
Not one organised for next week

RPGs ¶

There's RPGs at Uncharity!
But none until semester starts

Magic ¶

Sealed league prizes are still wayyyyyyyyyyy overdue
>Donald: Give information to Alistair
>Alistair: Distribute sealed league prizes
>Alistair: Make a post tagging sealed league winners
>Donald: return prerelease stuff
Theros sealed league still on the table for Semester Start
- O-Day sign up form
- Have it all ready to go for then
- >Donald: Get Sealed League organising done

Wargames ¶

No painting day yesterday :-(
>Alaura: Ask events to see if anything special needs to be done for WATC
>Amelia: Speak to Mum about Jacksons brushes
>Kyle: Post about brushes in committee

Fresher Campaigns ¶

No updates
Start drawing up Fresher Campaign stuff

Collabs: ¶

Collab potential: UCC w/ Artemis LAN?
- Week 3 or 4
Collab procedure:
- Procedure document is on the drive
Inter-club large event scheduling meeting
- Charity Vigil moved to Semester 1
- Quiz Night moved to early Semester 2
- Inter-club regs got a bunch of updates and definitions

Events: ¶

Relay for Life [12th/13th October]: ¶

Reps: Taylor + Elana, Emerald
>Taylor, Elana: Send feedback to Relay for Life

Cameron Hall-oween [26th October]: ¶

Reps: Aoibhinn, Amelia
Our share of the profit should be $120.47
We have currently recieved $34.80
UCC will be dealing with money some time
Haven't recieved an invoice from security yet
>Aoibhinn: Follow up with UCC re. Halloween

LARP2020 - The Summer Unit [1st February]: ¶

Reps: Alistair, Emerald, Colin
This weekend! Please come!
Budgeting:
- Estimated total of $80
- Food run for event will happen during event to reduce amount that we buy
- $47.74, which would break even if you sold 10 tickets
- Budget approved by this committee

Un-Charity Vigil [8th February]: ¶

Reps: Aoibhinn, Kyle
Someone has to be minding the auction
Need a "manager" for MtG
Want to auction off about 10 things
Aoibhinn is gonna solicit gatekeepers for managing things
Magic:
- Planechase/Archenemy commander thing
Gold coin entry!
Float is being organised
$5 to join the painting competition, $5 for additional colour palletes
It can be set up without Kyle if needed
>Colin: bring in flood lights

O-Day 21st Feb ¶

Booked
>Taylor: Do pink slip for O-Day
Tours are good!
>Taylor: Talk to events about O-Day placement
>Taylor: Check Uniprint balance and get quote for pricing
Fresher guide:
- writing needs to be done 9th
- printing needs to be done by 14th (to Uniprint
- >Taylor: find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year
- Same template as last years
- General re-read and edit
- We'd like a map of how to get to Cameron Hall
- Update the library
- The logo, post Un-charity
- >Amelia: Take charge of the Fresher guide!
Need to figure out events for flyer, do post 2020 vision meeting
- >Taylor: Do the flyer
Need to get numbers for sign up forms and then vote on how many we print next week
>Elana: Harass gatekeepers about O-Day and general help planning
Post on main page to help advertise the club on the day

Fresher Welcome: ¶

EMP approved for real now
>Taylor: Check the last two years of pizza orders and test gold coin donation
Blanket ban on board games on the lead up to it
>Colin: Email about doors

AGM [28th February] ¶

EMP is submitted and approved
Event is up

[REDACTED] 2020: ¶

Confirmed date: 19th-22nd of June 2020
>Alaura: Chat with Winslade about future scheduling
>Alaura: Go through Camp feedback and begin writing a handover
Aoibhinn has the mega-game materials
>Alistair: Work on Mega-game stuff after production week
>Aoibhinn: Put Mega-Game materials on the Drive
>Taylor, Alistair: Work on Camp documentation
EMP should start getting preliminarily hammered out
Do as much work for the next committee as possible

Guild ¶

Tenancy Allocations:
- Full reallocation is happening!
- Must be submitted by February 7th
- Currently Taylor and Alaura are on it
- That might change next meeting
- Membership numbers are up to date
- >Alaura, Taylor: Start work on the allocation
Elevator:
- No updates for a while
Grants:
- No updates, still waiting for SOC to get back to us
SOC:
- Next SOC meeting: Febuary 5th
- Aoibhinn is going
Tenancy:
- Cameron Hall locks:
  - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least.
  - >Alaura: Bother the tenancy chair when they come in about the fire escape hydraulics
- Work orders:
  - Tenenacy does not have a work order for our floor
  - >Alistair: Fill out work order for floor and skirting board

Room Update: ¶

Storage update/audit:
- Delayed until Alistair gets back
- >Alistair/Kyle: Organise a storage audit
Odd jobs:
- Wargaming shelf:
  - No updates
  - >Alistair: Get hinges + other accesseries for the shelf
Budget things
- >Taylor: Post the stretch goals
- Current things we need money for:
  - Storage for minis
  - Shirts
  - Speakers
  - New table
Shirts
- Shirts are submitted!
- There was a slight problem with numbers but we're good
- Prices:
  - $25 a limited edition coloured shirt, preorder only
  - $20 for a regular black T-Shirt bought in the clubroom
  - $18 for a preordered regular black T-Shirt

Reimbursements: ¶

Donald: $50.40 for storage boxes - pending
Donald: $502.60 for the food run - pending

General Business: ¶

Embroidery:
- Ongoing, almost finished
Archives:
- >Donald: Make an archive guide
- No updates
Food run:
- Small solo one tomorrow
- >Colin: Do food run
Website:
- New regulation has been added
- >Donald: Put regulation on website
- >Donald: Update website constitution
Handovers
- Note on handovers:
- If you run an event, please write a handover for it
- If you are in charge of a job, please write a handover for it
- If you have an exec position, please write a handover for it
- If you are in charge of an ongoing process, please write a handover for it
- Due end of Februrary
- >Aoibhinn: bully everyone into writing handovers
Next meeting:
- >Aoibhinn: Make a Feb whenisgood

Meeting closed: 4:24PM

-- Action Items: Alaura:

Write the president's letter for the fresher guide. Ask events to see if anything special needs to be done for WATC Chat with Winslade about future scheduling Go through Camp feedback and begin writing a handover Start work on the allocation (along with Taylor) Bother the tenancy chair when they come in about the fire escape hydraulics

Aoibhinn:

Draft a memo about AGM gatekeeper turnover Follow up with UCC re. Halloween Put Mega-Game materials on the Drive Bully everyone into writing handovers Make a Feb whenisgood

Taylor:

Send feedback to Relay for Life (along with Elana) Do pink slip for O-Day Talk to events about O-Day placement Check Uniprint balance and get quote for pricing Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year Do the flyer Check the last two years of pizza orders and test gold coin donation Work on Camp documentation (along with Alistair) Start work on the allocation (along with Alaura) Post the stretch goals

Donald:

Give information to Alistair Return prerelease stuff Get Sealed League organising done Make an archive guide Put regulation on website Update website constitution

Alistair:

Distribute sealed league prizes Make a post tagging sealed league winners Work on Mega-game stuff after production week Work on Camp documentation (along with Taylor) Fill out work order for floor and skirting board Organise a storage audit (along with Kyle) Get hinges + other accesseries for the shelf

Amelia:

Speak to Mum about Jacksons brushes Take charge of the Fresher guide!

Elana:

Send feedback to Relay for Life (along with Taylor) Harass gatekeepers about O-Day and general help planning

Colin:

Bring in flood lights Email about doors Do food run

Kyle:

Post about brushes in committee Organise a storage audit (along with Alistair)