# Unigames Committee Meeting #42 - 22/01/2020 #### Attending - Alaura - Aoibhinn - Taylor - Donald - Amelia - Emerald - Colin - Elana - Kyle #### Apologies - Alistair - Gavin #### Absent - none **Meeting open**: 4:32pm ## Reports: ### President's Report: - I have no idea what's going on - Things continue to consume my time ### Vice-President's Report: - I got another second job - Different jobs! - House hunting is still going - I've been sending a lot of emails - Shirts have been ordered! ### Treasurer's Report: - **Account balance**: $1903.97 - The UWA website won't let me enroll before I went away - I am back in perth with a late fee - I've done shit all over the last 24 hours - Thanks Aoibhinn for doing the treasury ### Secretary's Report: - I drafted a regulation - I started working on handovers ### Librarian's Report: - **Overdue items**: none - Byron is very nice. - Back soon, very much missing magic - After over a year of not working I’ve finally been fired 😕 - Kass asked about donating a D&D module via the discord. I’ll follow up on that if she hasn’t brought it in. - Thank you to emerald for taking care of the library book, something else is due back today. ### Fresher Rep's Report: - I haven't done very much - My father has decided that everything should be cleaned - Guide is still going - >Alaura: Write the president's letter for the fresher guide. ### OCM reports: Colin: - I liquid nails-d some things - Printed off LARP forms Emerald: - I posted about the LARP day schedule! - Done a lot of prepping for that Elana: - Full time brain-hurty work hurts Kyle: - Messaged the event organisor for Beerhammer - They sent me the risk management document that they've made - Obligitory complain about being busy at work ## Past action Items: Alaura: > Chat with Winslade about future scheduling - not done > Go through Camp feedback and begin writing a handover - not done > Start work on the allocation - not done > Bother the tenancy chair when they come in about the fire escape hydraulics - not done Aoibhinn: > Post in gatekeepers to recruit people for cleaning for Uncharity - not done > Work on Mega-game stuff after production week (along with Alistair) - WIP > Get the big lump of wood to put on the floor (along with Colin) - not done Taylor: > Send feedback to Relay for Life (along with Elana) - not done > Send details of Relay stuff to Elana - not done > Work on Camp documentation (along with Alistair) - not done > Post the stretch goals - mostly done Donald: > Collect prerelease stuff from Tactics - done > Make a post advertising Prerelease! - done > Make the AGM event - not done > Post about shirt deadlines - done > Make an archive guide - ongoing Alistair: > Distribute sealed league prizes - not done > Make a post tagging sealed league winners - not done > Look at games to auction off - not done > Work on Mega-game stuff after production week (along with Aoibhinn) - WIP > Work on Camp documentation (along with Taylor) - not odne > Organise a storage audit (along with Kyle) - not done > Get hinges + other accesseries for the shelf - not done Amelia: > Work on a poster (along with Emerald) - posters made > Print off posters once completed - not done > Take charge of the Fresher guide! - done > When she can, take the speakers to the tip - happening today! Elana: > Send feedback to Relay for Life (along with Taylor) - nont been able to do > Harass gatekeepers about O-Day and general help planning - not done Emerald: > Work on a poster (along with Amelia) - done > Post schedule in event - done Colin: > Post about tickets being available in gate, regular, and event - partially done > Talk to Emily about Vintage cube - done > Get the big lump of wood to put on the floor (along with Aoibhinn) - not done Kyle: > Organise a storage audit (along with Alistair) - not done Other: > (Make a post for T-Shirts) main group and gatekeepers group - done ## Gatekeepers - Roy is now a gateekeeper once training is complete - >Colin: Try and train Roy in being a gatekeeper ## Agenda ### Usual Suspects: #### Boardgames - Board games event happening this Friday! - Board games are also at Uncharity Vigil! Come to Uncharity Vigil! - Next one, on the week of the 3rd February! #### RPGs - Panto D&D happened! - Two games of eight! - Room was real full, with a lot of newbies - Seems like a real good event, do it again? - We'll remind them after their SGM/ - No next game until semester starts #### Magic - Sealed league prizes are still wayyyyyyyyyy overdue - >Donald: Give information to Alistair - >Alistair: Distribute sealed league prizes - >Alistair: Make a post tagging sealed league winners - Prerelease happened, only 6 players - Probably due to holidays - Theros sealed league still on the table for Semester Start - O-Day sign up form - Have it all ready to go for then - >Donald: Get Sealed League organising done #### Wargames - Painting day next week - Wednesday - See above for Beerhammer - Kyle is wanting Unigames to endorse a team for WATC, a team based Warhammer tournament - Endorsment involves the club advertising the event, and the logo being used on the teams shirts - Committee is in favour of this - >Alaura: Ask events to see if anything special needs to be done for WATC - >Kyle: Investigate logistics of weekly wargaming event #### Fresher Campaigns - No updates #### Collabs: - D&D Panto was a success - Collab potential: UCC w/ Artemis LAN? - Will likely be a semester one things, needs people density for it be successful - Collab procedure: - Procedure document is on the drive - Aoibhinn is organising an inter-club large event scheduling meeting - Wednesday next week, the 29th - >Taylor: Go through inter-club regs. - Events are free-for-all in regards to dates - Generally in favour of moving Charity Vigil to Sem 1 - >Taylor: Write a list of events / vague agenda ### Events: #### Charity Vigil [28th/29th September]: - Reps: Colin, Taylor - Awaiting handover #### Relay for Life [12th/13th October]: - Reps: Taylor + Elana, Emerald - >Taylor, Elana: Send feedback to Relay for Life #### Cameron Hall-oween [26th October]: - Reps: Aoibhinn, Amelia - Our share of the profit should be $120.47 - We have currently recieved $34.80 - UCC will be dealing with money today - Haven't recieved an invoice from security yet - >Aoibhinn: Follow up with UCC re. Halloween #### LARP2020 - The Summer Unit [1st February]: - Reps: Alistair, Emerald, Colin - Emerald has been doing good work - She will be getting large amounts of cardboard - Will draw up an actual budget - Going to enlist a gatekeeper or two on the day - Need some foodsafe people to cook sausages - Both Liam and Lionel are OK to give seminars - Taylor is on First Aid - Buy tickets for this event! You can do so in the clubroom! - BBQ is hired out, needs to be picked up on the Friday - >Emerald: Pick up BBQ on the 31st and return it on the 3rd. - Prescott court still needs to be confirmed - >Colin: confirm booking with Presscott court - >Donald: Print off posters once completed - >Colin: Post about tickets being available in gate, regular, and event #### Un-Charity Vigil [8th February]: - Reps: Aoibhinn, Kyle - Meeting tonight - Mixed thoughts about door fees, looks like there will be a door fee - - - Unigames event has gone up - Part of a schedule has been made - Once filled out, it will be posted - We do need people to help clean up in the morning - >Aoibhinn: Post in gatekeepers to recruit people for cleaning for Uncharity - >Colin: Talk to Emily about Vintage cube - Posters are up! - >Alistair: Look at games to auction off - - MTG event, there is a concern about money, solution make more monitisation parts (pay for muligans (a compounding $1 each time, pay for tutors a compunding $5) - Painting events, problem of monitasation: have a competition, pay for access to paints, potentially an auction, pay for palets, the person who pays most - skirmish based events pay for buffs - General concencise, for monitatsion of events people to come up with moneytisation end bring it to next weeks comittee meeting and we'll vote if the event can go that way - auction of games:silent auction then loud action in combination with UNISFA - >Committee come up with monetiastsion ideas #### O-Day 21st Feb - Booked - need to do a pink slip - >Taylor: do pink slip - we need to talk to other clubs about what we do together (tours) - >Aoibhinn: bring up at interclub organisation meeting - talk to the events to get us not next to the music in the corner - >Taylor: talk to events about placement - >Taylor: check Uniprint balance and get quote for pricing - Fresher guide: - writing needs to be done 9th - printing needs to be done by 14th (to Uniprint - >Taylor: find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year - Same template as last years - General re-read and edit - We'd like a map of how to get to Cameron Hall - Update the library - The logo, post Un-charity - >Amelia: Take charge of the Fresher guide! - Signup forms need to be updated, what checkboxes - >Colin: Check and edit 2020 sign up forms - Need to figure out events for flyer, do post 2020 vision meeting - need to get numbers for sign up forms and then vote on how many we print next week - >Elana: Harass gatekeepers about O-Day and general help planning - Post on main page to help advertise the club on the day #### Fresher Welcome: - EMP approved? - >Taylor: Check the last two years of pizza orders and test gold coin donation - Blanket ban on board games on the lead up to it - >Aoibhinn: Email aout doors #### AGM - EMP is submitted and approved - >Donald: Make the AGM event #### [REDACTED] 2020: - Confirmed date: 19th-22nd of June 2020 - >Alaura: Chat with Winslade about future scheduling - >Alaura: Go through Camp feedback and begin writing a handover - Aoibhinn has the mega-game materials - >Aoibhinn+Alistair: Work on Mega-game stuff after production week - >Taylor, Alistair: Work on Camp documentation - EMP should start getting preliminarily hammered out - Do as much work for the next committee as possible ### Guild - Tenancy Allocations: - Full reallocation is happening! - Must be submitted by February 7th - Currently Taylor and Alaura are on it - That might change next meeting - Membership numbers are up to date - >Alaura, Taylor: Start work on the allocation - Elevator: - No updates for a while, we should bring it up at the 2020 meeting - Grants: - No updates, still waiting for SOC to get back to us - SOC: - Next SOC meeting: Febuary 5th - Tenancy: - Cameron Hall locks: - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least. - >Alaura: Bother the tenancy chair when they come in about the fire escape hydraulics - Work orders: - Reminder to re-state current work orders to next tenancy chair - Alistair has emailed tenancy chair about the floor ### Room Update: - Storage update/audit: - Delayed until Alistair gets back - >Alistair/Kyle: Organise a storage audit - Speakers: - >Amelia: When she can, take the speakers to the tip - Odd jobs: - Pole pads - Done! - President's picture - Done! - Wargaming shelf: - No updates - >Alistair: Get hinges + other accesseries for the shelf - Big lump of wood to put on the floor - Alistair has a big lump of wood to put on the floor - Merlin will be bringing in the big lump of wood to put on the floor today hopefully - >Colin+Aoibhinn: Get the big lump of wood to put on the floor - Budget things - >Taylor: Post the stretch goals - Current things we need money for: - Storage for minis - Shirts - Speakers - New table - Shirts - Shirts are submitted! - We have ordered 13 Burgundy shirts + 37 black shirts - Thanks to all who preordered! - Prices: - $25 a limited edition coloured shirt, preorder only - $20 for a regular black T-Shirt bought in the clubroom - $18 for a preordered regular black T-Shirt ### Reimbursements: - Donald: $50.40 for storage boxes - pending - Donald: $502.60 for the food run - pending - Colin: $5 for liquid nails - paid ### General Business: - Embroidery: - Ongoing, almost finished - Archives: - >Donald: Make an archive guide - No updates - Board games guide: - No updates - Food run: - Next one next week - Website: - New regulation has been added - Handovers - Note on handovers: - If you run an event, please write a handover for it - If you are in charge of a job, please write a handover for it - If you have an exec position, please write a handover for it - If you are in charge of an ongoing process, please write a handover for it - Due end of Februrary - Next meeting: - Thursday 3pm **Meeting closed**: 6:42PM-- Action Items: Alaura: > Write the president's letter for the fresher guide. > Ask events to see if anything special needs to be done for WATC > Chat with Winslade about future scheduling > Go through Camp feedback and begin writing a handover > Start work on the allocation (along with Taylor) > Bother the tenancy chair when they come in about the fire escape hydraulics Aoibhinn: > Follow up with UCC re. Halloween > Post in gatekeepers to recruit people for cleaning for Uncharity > Bring up at interclub organisation meeting > Email aout doors > Work on Mega-game stuff after production week (along with Alistair) > Get the big lump of wood to put on the floor (along with Colin) Taylor: > Go through inter-club regs. > Write a list of events / vague agenda > Send feedback to Relay for Life (along with Elana) > Do pink slip > Talk to events about placement > Check Uniprint balance and get quote for pricing > Find out how many fresher guides, sign up forms (300) and stickers and flyers (general and specific) (50&50) we printed last year > Check the last two years of pizza orders and test gold coin donation > Work on Camp documentation (along with Alistair) > Start work on the allocation (along with Alaura) > Post the stretch goals Donald: > Give information to Alistair > Get Sealed League organising done > Print off posters once completed > Make the AGM event > Make an archive guide Alistair: > Distribute sealed league prizes > Make a post tagging sealed league winners > Look at games to auction off > Work on Mega-game stuff after production week (along with Aoibhinn) > Work on Camp documentation (along with Taylor) > Organise a storage audit (along with Kyle) > Get hinges + other accesseries for the shelf Amelia: > Take charge of the Fresher guide! > When she can, take the speakers to the tip Elana: > Send feedback to Relay for Life (along with Taylor) > Harass gatekeepers about O-Day and general help planning Emerald: > Pick up BBQ on the 31st and return it on the 3rd. Colin: > Try and train Roy in being a gatekeeper > Confirm booking with Presscott court > Post about tickets being available in gate, regular, and event > Talk to Emily about Vintage cube > Check and edit 2020 sign up forms > Get the big lump of wood to put on the floor (along with Aoibhinn) Kyle: > Investigate logistics of weekly wargaming event > Organise a storage audit (along with Alistair)