# Unigames Committee Meeting #41 - 15/01/2020

#### Attending
- Aoibhinn
- Donald
- Alistair (via Discord)
- Amelia
- Emerald
- Colin
- Kyle (via Discord)

#### Apologies
- Elana
- Taylor - sweden
- Gavin

#### Absent
- Alaura

**Meeting open**: 3:23m

## Reports:
### President's Report:
- Alaura has not submitted a report
- Too sick to leave house

### Vice-President's Report:
- Very busy
- I've been getting shifts, and might be getting a second job
- Also a rental property thing
- But I did all my action items, so yay
- I got new dice, and also got a new dice bag to hold those dice

### Treasurer's Report:
- **Account balance**: Netsuite doesn't like us
- Aoibhinn did a deposit, nothing else to report

### Secretary's Report:
- I printed more posters
- Also I completed my UCC vaccine Gaming machine
- That's about it

### Librarian's Report:
- **Overdue items**: none
- I have given Emerald instructions on how to do things
- Assuming nothing got borrowed, there are only six things you have to worry about
- I put up some LARP2020 stuff
- My flight was terrible

### Fresher Rep's Report:
- A bit of a heckin week
- I'm getting to the fresher guide, large chunks of text are intimidating

### OCM reports:
Colin:
- My trip was good and relaxing
- I'm gonna put up the foam pads after the meeting

Emerald:
- Almost worked in a youth riot
- Didn't get hurt

Elana:
- I made nice price list

Kyle:
- Started to look into beerhammer events at morley
- I'll go to the next one by myself
- Looking into a Unigames goes to for the one in Feb

## Past action Items:
Alaura:
> Chat with Winslade about future scheduling - ???
> Go through Camp feedback and begin writing a handover - ???
> Bother the tenancy chair when they come in about the fire escape hydraulics - ???

Aoibhinn:
> Do the deposit - done
> Notify Cam and go over gatekeeper things - done
> Babysit the 9th of Janaury board games night - done
> Organise Panto D&D with Panto - done
> Do the EMP for the AGM - done
> Work on Mega-game stuff after production week (along with Alistair) - ongoing
> Make a post for T-Shirts: main group and gatekeepers group - done
> Make a whenisgood for the next committee meeting - done

Taylor:
> Send feedback to Relay for Life (along with Elana) - not done
> Send details of Relay stuff to Elana - ???
> Work on Camp documentation (along with Alistair) - ???
> Post the stretch goals - ???

Donald:
> Put up the prerelease event - done
> Get in contact with Winslade to discuss holiday and early Sem 1 Artemis LAN (along with Alistair) - done
> Make a poster for Un-Charit - done
> Make the AGM event - not done
> Follow up with James Arcus about constitutional ammendment - done
> Make an archive guide - not done

Alistair:
> Distribute sealed league prizes - no details
> Make a post tagging sealed league winners - no details
> Get in contact with Winslade to discuss holiday and early Sem 1 Artemis LAN (along with Donald) - a little
> Make a "save-the-date" event for LARP2020 - done
> Look at games to auction off - done a bit, no list
> Work on Mega-game stuff after production week (along with Aoibhinn) - not done
> Work on Camp documentation (along with Taylor) - not done
> Get hinges + other accesseries for the shelf - not done
> Make a post about student card borrowing - not done

Amelia:
> Work on a poster (along with Emerald) - ongoing
> Take charge of the Fresher guide! - done
> Bring in the Mini storage boxes - done
> When she can, take the speakers to the tip - not done

Elana:
> Send feedback to Relay for Life (along with Taylor) - undoable presumably
> Harass gatekeepers about O-Day and general help planning - ???

Emerald:
> Work on a poster (along with Amelia) - ongoing

Colin:
> Draw up a collab procedure document - done

## Gatekeepers
- no updates

## Agenda
### Usual Suspects:
####  Boardgames
- One happened
- People didn't seem keen to play game :-(
- Informal board games day will happen on the week of the 20th

#### RPGs
- Panto D&D is tonight!
- Three GMs are confirmed!
- Next one?
- I'm happy to not do one, cause a lot of people are busy and it is hard to organise
- Especially since we're recruiting GMs for Uncharity
- Carry-over suggestions:
    - Homebrew testng day
    - GM networking day
    - player networking day
    - other RPG related social events
- to happen over the holidays, that don't require people don't commit to a one-shot

#### Magic
- Sealed league prizes are still wayyyyyyyyy overdue
- >Alistair: Distribute sealed league prizes
- >Alistair: Make a post tagging sealed league winners
- Theros sealed league still on the table
- Theros prerelease: Happening on the 19th
- >Donald: Collect prerelease stuff from Tactics
- Theros looks sweet!
- >Donald: Make a post advertising Prerelease!

#### Wargames
- Kyle wants to do a Painting day whne he's free
- Week of the 20th probably
- Beerhammer is technically wargaming - Kyle is looking into it

#### Fresher Campaigns
- Summer games seem to be going ok
- Roy has adotped a Summer game
- No other updates
- Amelia is mentally preparing to be assigning people to fresher games

#### Collabs:
- D&D Panto as above is happening, Aoibhinn and Alistair are actioned for that.
- Collab potential: UCC w/ Artemis LAN?
    - Will likely be a semester one things, needs people density for it be successful
- Collab procedure:
    - Procedure document is on the drive
- Aoibhinn is organising an inter-club large event scheduling meeting
    - Forcing them to communicate

### Events:
#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:
- >Alaura: Chat with Winslade about future scheduling
- >Alaura: Go through Camp feedback and begin writing a handover

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- Awaiting handover

#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- >Taylor, Elana: Send feedback to Relay for Life
- >Taylor: Send details of Relay stuff to Elana

#### Cameron Hall-oween [26th October]:
- Reps: Aoibhinn, Amelia
- Our profit should be $120.47
- We have currently recieved $34.80
- UCC will be dealing with money today
- Haven't recieved an invoice from security yet

#### LARP2020 - The Summer Unit [1st February]:
- Reps: Alistair, Emerald, Colin
- Prescott court is all but confirmed
- EMP has been approved
- Schedule has been drawn up from Emerald 
- Tickets will be $5, all cash
- Gold coin donations for food/drink
- Prepurchasing tickets should happen
- >Emerald, Amelia: Work on a poster
- >Amelia: Print off posters once completed
- >Colin: Post about tickets being available in gate, regular, and event
- >Emerald: Post schedule in event

#### Un-Charity Vigil [8th February]:
- Reps: Aoibhinn, Kyle
- Unigames event has gone up
- Part of a schedule has been made
- Once filled out, it will be posted
- We do need people to help clean up in the morning
- >Aoibhinn: Post in gatekeepers to recruit people for cleaning for Uncharity
- >Colin: Talk to Emily about Vintage cube
- Posters are up!
- >Alistair: Look at games to auction off

#### O-Day
- Not much updates
- They haven't gotten back to us yet
- We've asked to be near the other C-Hall clubs
- Tours will be neat
- We will also have to pay for a bunch of stickers and leaflets and booklets
- Fresher guide:
    - Same template as last years
    - General re-read and edit
    - We'd like a map of how to get to Cameron Hall
    - Update the library
    - The logo, post Un-charity
    - >Amelia: Take charge of the Fresher guide!
- >Elana: Harass gatekeepers about O-Day and general help planning

#### Fresher Welcome:
- EMP submitted
- Closer to the date, we'll have to decide how we want the Pizza to be organised, considering our current financial situation

#### AGM
- EMP is submitted and approved
- >Donald: Make the AGM event
- James Arcus has withdrawn his proposed constitutional change

#### [REDACTED] 2020:
- Confirmed date: 19th-22nd of June 2020
- Aoibhinn has the mega-game materials
- >Aoibhinn+Alistair: Work on Mega-game stuff after production week
- >Taylor, Alistair: Work on Camp documentation 
- EMP should start getting preliminarily hammered out
- Do as much work for the next committee as possible

### Guild
- Tenancy Allocations:
    - Full reallocation is happening!
    - Must be submitted by February 7th
    - Currently Taylor and Alaura are on it
    - That might change next meeting
    - Membership numbers are up to date
    - >Alaura: Start work on the allocation
    - Taylor will be back in time to help with that
 
- Elevator:
    - Currently trying to organise next meeting

- Grants:
    - There's been clerical errors
    - They're going through everyone's grants again to make sure they're all correct
    - We will also be getting a full breakdown
    - How long this will take is a mystery
    - No further updates

- SOC: 
    - Next SOC meeting: Feb
    
- Tenancy:
    - Cameron Hall locks:
        - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least.
        - >Alaura: Bother the tenancy chair when they come in about the fire escape hydraulics
    - Work orders:
        - Reminder to re-state current work orders to next tenancy chair
        - Alistair has emailed tenancy chair about the floor

### Room Update:
- Storage update/audit:
    - Delayed until Alistair gets back
    - >Alistair/Kyle: Organise a storage audit

- Speakers:
    - >Amelia: When she can, take the speakers to the tip

- Odd jobs:
    - Pole pads
        - Adhesive was quoted for $6.50, but was actually $5
        - Colin will put it up after the meeting
    - President's picture
        - Colin will put up the president's picture after the meeting
    - Wargaming shelf:
        - No updates
        - >Alistair: Get hinges + other accesseries for the shelf
    - Big lump of wood to put on the floor
        - Alistair has a big lump of wood to put on the floor
        - Merlin will be bringing in the big lump of wood to put on the floor today hopefully
        - >Colin+Aoibhinn: Get the big lump of wood to put on the floor

- Budget things
    - >Taylor: Post the stretch goals
    - Current things we need money for:
        - Storage for minis
        - Shirts
        - Speakers
        - New table
        - Pole pad adhesives

- Shirts
    - >Donald: Post about shirt deadlines
    - Shirts deadline is in two days!
    - Five shirts have been preordered
    - Deadlines:
        - 17th January: Cut off for members to order shirts through
        - 20th Janaury: Cut off for us to send orders to Guild
        - 22nd Janaury: Hard deadline for Guild
    - Prices:
        - $25 a limited edition coloured shirt, preorder only
        - $20 for a regular black T-Shirt bought in the clubroom
        - $18 for a preordered regular black T-Shirt

### Reimbursements:
- Donald: $50.40 for storage boxes - awaiting exec
- Donald: $502.60 for the food run - awaiting exec
- Colin: $5 for liquid nails

### General Business:
- Embroidery:
    - Ongoing, almost finished

- Archives:
    - >Donald: Make an archive guide
    - No updates

- Board games guide:
    - No updates

- Food run:
    - Food run happened
    - We're good for now
    - Mini food runs as needed for LARP, uncharity
    - Next major one O-Day?

- Website:
    - No updates
    - Donald plans to make a webmaster regualtion happen at the next committee meeting

- Handovers
    - Note on handovers:
    - If you run an event, please write a handover for it
    - If you are in charge of a job, please write a handover for it
    - If you have an exec position, please write a handover for it
    - If you are in charge of an ongoing process, please write a handover for it
    - Due end of Februrary

- Next meeting:
    - Wednesday 4pm seems to be working

**Meeting closed**: 4:35PM--
Action Items:
Alaura:
> Chat with Winslade about future scheduling
> Go through Camp feedback and begin writing a handover
> Start work on the allocation
> Bother the tenancy chair when they come in about the fire escape hydraulics

Aoibhinn:
> Post in gatekeepers to recruit people for cleaning for Uncharity
> Work on Mega-game stuff after production week (along with Alistair)
> Get the big lump of wood to put on the floor (along with Colin)

Taylor:
> Send feedback to Relay for Life (along with Elana)
> Send details of Relay stuff to Elana
> Work on Camp documentation (along with Alistair)
> Post the stretch goals

Donald:
> Collect prerelease stuff from Tactics
> Make a post advertising Prerelease!
> Make the AGM event
> Post about shirt deadlines
> Make an archive guide

Alistair:
> Distribute sealed league prizes
> Make a post tagging sealed league winners
> Look at games to auction off
> Work on Mega-game stuff after production week (along with Aoibhinn)
> Work on Camp documentation (along with Taylor)
> Organise a storage audit (along with Kyle)
> Get hinges + other accesseries for the shelf

Amelia:
> Work on a poster (along with Emerald)
> Print off posters once completed
> Take charge of the Fresher guide!
> When she can, take the speakers to the tip

Elana:
> Send feedback to Relay for Life (along with Taylor)
> Harass gatekeepers about O-Day and general help planning

Emerald:
> Work on a poster (along with Amelia)
> Post schedule in event

Colin:
> Post about tickets being available in gate, regular, and event
> Talk to Emily about Vintage cube
> Get the big lump of wood to put on the floor (along with Aoibhinn)

Kyle:
> Organise a storage audit (along with Alistair)

Other:
> (Make a post for T-Shirts) main group and gatekeepers group - done