# Unigames Committee Meeting #36 - 27/11/2019 #### Attending - Alaura - Aoibhinn - Donald - Taylor - Alistair - Colin - Elana #### Apologies - Emerald - Amelia - Kyle - Gavin #### Absent - none **Meeting open**: 4:46pm ## Reports: ### President's Report: - Hey yo I brought the thing in - I haven't done much, but I called the meeting ### Vice-President's Report: - I'm very excited about dogs - That's it ### Treasurer's Report: - **Account balance**: $2192.12 - This includes $300 from the freezer fundraiser - I have not yet done the withdrawel from the last food run though - I have had a very weird week - Getting recognised by someone while broken down on the highway - Haven't had a chance to do a food run - Grants have come through - they are not very good, I will follow up on them - >Taylor: Follow up on grants ### Secretary's Report: - I have been ultra depressed for some reason - >Donald: Put minutes on website - I made the event for Card Game nights ### Librarian's Report: - **Overdue items**: - I was at UniSFA camp - It was a camp - It was enjoyable - All of our games returned safely - Nothing is currently overdue - Donald officially has 1 strike - There's a donation as well ### Fresher Rep's Report: - Amelia is Beach Island Sweden ### OCM reports: Elana: - Started organising the one-shot, but can't do EMPs ## Past action Items: Alaura: > - Chat with Winslade about future scheduling - not done > - Go through Camp feedback and begin writing a handover - still WIP > - Make freezer funraiser post on main facebook group and gatekeepers - done > - Bring in tiny whiteboard - done Aoibhinn: > - Print out more gatekeeper forms - not done > - Harass people about whenisgood - done Taylor: > - Go to next UCC committee meeting - didn't have to > - Donate money if not donated by Tuesday - ready to go when Guild gives the go ahead > - Send feedback to Relay for Life - waiting for relay people to be elected > - Get a can-opener - not done > - Grants? - done, they're bad > - Draw on the windows - done > - Do a small freezer run (along with Colin) - not done Donald: > - Put minutes on website - not done > - Organise board/card games event (along with Colin) - done > - Distribute sealed league prizes - not done > - Make an archive guide - not done > - Make a post about the guild bathrooms - not done > - Turn off post approval - done > - Make a list of summer jobs - not done Amelia: > - Follow up on summer games after exams > - Chase up GMs to figure out which games are left > - Buy window wedges (for fridge/freezer) and double sided tape - done, might not be brought in yet Elana: > - Organise a L5thR one-shot for the week of the 2nd December - WIP Colin: > - Organise board/card games event (along with Donald) - done > - Draw up a collab procedure document - not done > - Get perspex - done > - Do a small freezer run (along with Taylor) - not done ## Gatekeepers - Robert Trainer is now a gatekeeper - >Aoibhinn: Organise gatekeeper training for new gatekeepers ## Agenda ### Usual Suspects: #### Boardgames - Card games event is happening tomorrow! - Should be sweet - Next one in two weeks, then probably skip them until the next year - Maybe Christmas themed? - >Colin: Poll memberbase to see when they want board games event - >Colin: Make board games event #### RPGs - L5thR happening next week - Elana is struggling with the EMPs - Then none until after the christmas/newyear period - Taylor suggests multiple things: - Homebrew testng day - GM networking day - player networking day - other RPG related social events - to happen over the holidays, that don't require people don't commit to a one-shot - Also: potential Panto collab - D&D night? #### Magic - Sealed league prizes are still wayyyy overdue - >Donald: Distribute sealed league prizes - Theros sealed league - Might be some magic happening tomorrow for card games night - After that: chill commander night or something? #### Wargames - Tournament happened - Was negatively impacted by the door locks - Turns out the door is just locked on the weekend - Jake and Kieran did well - Full wargaming report coming soon #### Fresher Campaigns - Full fresher campaign report coming soon - >Amelia: Follow up on summer games after exams - >Amelia: Chase up GMs to figure out which games are left #### Collabs: - It's the holidays - If we do anything it'll be with Cameron Hall clubs - After Christmas: Panto D&D or Panto Microscope? - Collab potential: UCC w/ Artemis LAN? - Large scale co-op game - Future event - Collab procedure: - >Colin: Draw up a collab procedure document ### Events: #### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]: - >Alaura: Chat with Winslade about future scheduling - >Alaura: Go through Camp feedback and begin writing a handover #### LARP1001 - Reps: Colin, Emerald + Elana, Aoibhinn - >Colin: Write up a report for LARP1001 #### OGM [10th September]: - Is Kyle on committee yet? - Nope - Re-sent the changes to SOC and also the Guild president - One day our 4th OCM will return from war #### Charity Vigil [28th/29th September]: - Reps: Colin, Taylor - We have gotten the totals from UCC - Our final total amount is $1184.60 - Neville has been in contact with Guild Finance to find out how they want the money sent to them - Taylor has put the put the UCC amount into our cash bag - So UCC currently owes us $26.80 - We'll tell them to put it on dispense - The rest of the charity vigil wrap-up has not occured #### Relay for Life [12th/13th October]: - Reps: Taylor + Elana, Emerald - >Taylor: Send feedback to Relay for Life - >Taylor: Get a can-opener #### Cameron Hall-oween [26th October]: - Reps: Aoibhinn, Amelia - Wrap-up meeting happening on the 30th - >Alaura: Put up the photos #### Summer LARP: - Reps: Alistair, Elana, Emerald - UniSFA are pushing pretty hard to cancel before the end of the week if advertising isn't up. - A budget was made, and apparently $500 is for props - Emergency open meeting, with invite extended to all relevent committees to come to the conclusion to either: - Continue as is - Cancel - Or scale it down to a smaller Unigames event #### Un-Charity Vigil: - Reps: Alaura, Aoibhinn, Kyle - Tentative date options: 8th Feb, or 1st Feb if SLARP moves - Aoibhinn has made a whenisgood for a prelim meeting - Clubs currently involved: - Unigames, UCC, UniSFA, PCS, UWAnime - Clubs currently confirmed not involved: - Panto, Chess #### [REDACTED] 2020: - Confirmed date: 19th-22nd of June 2020 - Real confirmed this time! - Aoibhinn is contacting Mega-game people to get a framework from them - EMP should start getting preliminarily hammered out - Do as much work for the next committee as possible - Ideas stolen from UniSFA camp: Scavenger Hunt? ### Guild - Guild Finance: - Will be closed from the 20th December to 6th January - Tenancy cupboard allocations: - 2020 problem - Elevator: - Currently trying to organise next meeting - Grants: - We recevied $416 for grants - That's pretty small - >Taylor: Follow up on grants some more - SOC: - Next SOC meeting: Feb - Tenancy: - >Taylor: Email Guild finance about taking money for testing and tagging - We need to send approval to Guild Finance for $35.20 for the tagging and testing that was done earlier in the year - Our microwave needs to be tagged and tested - Next tenancy problem - Cameron Hall locks: - Cameron Hall opening hours are 8am to 6pm weekdays only. - Closed on weekends entirely. - For after hours events, we will need to submit an EMP for. - Get an after hours access pass if it's in the loft. - Send that pass to security to request the doors be unlocked for the event duration. - When the next tenancy chair comes in, we will be requesting an extension of the opening hours at the very least. - Busy bees and inspections: - Awaiting new tenancy chair for next busy bee date - Work orders: - Reminder to re-state current work orders to next tenancy chair - Reallocation: - Full allocation coming up soon - Keep an eye out for that ### Room Update: - Freezer Fundraiser: - Fundraiser is going very well, with $312 being raised - Fundraising will end officially at the end of the next committee meeting, which will be Tuesday 3rd - Currently Elsa is in the lead with $200 - This has lead to universal outrage - Speakers: - Alaura explained the speaker choice a little more - Committee has approved buying it immediately if it's below $50, and Alaura contacts us if it's below $100. - Bunnings things: - Fridge wedges - Have alledgely been purchased - Pole pads - We still need to put them up with double-sided tape - President's picture - We are gonna tape it on to prevent glass breaking. - Wargaming shelf: - Perspex has been acquired - >Alistair: Get hinges + other accesseries for the shelf - Storage solutions: - >Taylor: Write up a list of purchase stretch goals for Uncharity - Storage solutions will be looked at once stretch goals are drawn up - Cleaning the clubroom - Please clean the clubroom, please ### Reimbursements: - Gozz: $1075.13 for food run - Kyle: $31.45 in cash for L5R dice and wargaming tournament prize ### General Business: - Embroidery: - Ongoing, almost finished - New T-Shirts: - Going on potential stretch goal list - Archives: - >Donald: Make an archive guide - Board games guide: - Nothing received yet - Food run: - >Taylor+Colin: Do a small freezer run - Campus Toilets: - >Donald: Make a post about the guild bathrooms - Website: - Project Phylactery now exists - Discord things: - >Aoibhinn: Sort out discord this week - Handovers: - The way we do handovers need to change - We currently treat the wrap-up meeting minutes as the "handover" - This is a bad idea - Make a document for each event, and copy and edit those documents each year - Taylor will test these changes with Charity Vigil - Committee Meetings during holidays - Next committee meeting on the 3rd - >Donald: Post about the next committee meeting + freezer **Meeting closed**: 6:40PM -- #### Action Items: Alaura: > - Chat with Winslade about future scheduling > - Go through Camp feedback and begin writing a handover > - Put up the photos Aoibhinn: > - Organise gatekeeper training for new gatekeepers > - Sort out discord this week Taylor: > - Follow up on grants > - Send feedback to Relay for Life > - Get a can-opener > - Follow up on grants some more > - Email Guild finance about taking money for testing and tagging > - Write up a list of purchase stretch goals for Uncharity > - Do a small freezer run (along with Colin) Donald: > - Put minutes on website > - Distribute sealed league prizes > - Make an archive guide > - Make a post about the guild bathrooms > - Post about the next committee meeting + freezer Alistair: > - Get hinges + other accesseries for the shelf Amelia: > - Follow up on summer games after exams > - Chase up GMs to figure out which games are left Colin: > - Poll memberbase to see when they want board games event > - Make board games event > - Draw up a collab procedure document > - Write up a report for LARP1001 > - Do a small freezer run (along with Taylor)