# Unigames Committee Meeting #34 - 04/11/2019

#### Attending
- Aoibhinn
- Taylor
- Alistair
- Elana
- Donald
- Emerald
- Kyle

#### Apologies
- Alaura
- Amelia
- Colin

#### Absent
- 

**Meeting open**:  12:03

## Reports:
### President's Report:
- Working for those dollars

### Vice-President's Report:
- emails
- Did grants for panto
- No longer on panto
- Got a job playing with LEGO

### Treasurer's Report:
- **Account balance**: $992.75
- Grants got in
- Finally did the financial breakdown of camp (as part of grants)
- Went to sleep for four ~~weeks~~ days after grants
- Went to the elevator meeting

### Secretary's Report:
- Played too much D&D last night

### Librarian's Report:
- **Overdue items**: Chronicles of Darkness. Secret Hitler & Saboteur
- I need to look at removing some of the less played games to make room for new things
- I want to do a book audit during the holidays to make sure the library is up to date
- Went and bought all of the new things, give money

### Fresher Rep's Report:
- Freshers are still motivated to study

## Past action Items:
Alaura:
> - Organise advertising for holiday sealed league (along with Donald) - not done
> - Advertising for wargaming (along with Donald) - not done
> - Chat with Winslade about future scheduling - not done
> - Go through Camp feedback and begin writing a handover - not done

Aoibhinn:
> - EMP for wargames event/teach Kyle - today
> - Watch out for board game events to snipe clubs for collabs - ongoing
> - Look into Unigames solo Mega-Game-esque events a la Primarchs - in progress

Taylor:
> - Do a full financial breakdown of camp - mostly done
> - Chase up people who said they would donate - in progress
> - Do grants - done
> - Get in contact with Jacob to find out what is going on with grants - done
> - Get on top of shirts - on halt due to money

Donald:
> - Distribute the sealed league prizes - not done
> - Organise advertising for holiday sealed league (along with Alaura) - not done
> - Advertising for wargaming (along with Alaura) - not done
> - Make an archive guide - not done
> - Make a post about the guild bathrooms - not done
> - Make a list of summer jobs - not done

Amelia:
> - Look into / post about summer games - done
> - Look for food run receipt (along with Emerald) - not found

Colin:
> - Draw up a collab procedure document - not done
> - Get perspex - not done

Emerald:
> - Look for food run receipt (along with Amelia) - not found

## Gatekeepers
- 

## Agenda
### Usual Suspects:
####  Boardgames
- Exam study event went fine
- Ended up running on quite a while
- Next event on the week of the 25th

#### RPGs
- L5R 5e is the next one, week of the 18th
- Contacted Jack about GMing, need a second
- Roy is running a Dark Mist one-shot on November 10th for anyone interested

#### Magic
- Sealed league post exams
- > Alaura/Donald: make advertising for Throne of Eldraine sealed league

#### Wargames
- Painting day went reasonably well
- They ended up playing Photosynthesis instead
- 23rd of November for the competetive event
- The cupboards are currently being made to fit another donation of terrain

#### Fresher Campaigns
- We'll see if they're still alive after exams
- This will also help us update the campaign board
- >Amelia: Follow up on summer games after exams
- >Amelia: Chase up GMs to figure out which games are left

#### Collabs:
- Collab procedure:
    - >Colin: Draw up a collab procedure document
- >Aoibhinn: Watch out for board game events to snipe clubs for collabs

### Events:
#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:
- We have a full financial breakdown!
    - Taking into account only $85 from earlybirds
    - We spent $2728 on accommodation for everyone
        - Three day stays at $6 each
    - $40 on firewood
    - $819.89 on camp food (not snacks)
    - $8.58 on first aid supplies
    - $17.02 on supplies for Assassins
    - Total expenses: $3631.49
    - $2805 in early bird tickets
    - $900 in standard tickets
    - $135 in partial tickets (we priced at $30 for friday, $35 for saturday, $35 for sunday)
    - $3840 total income 
    - $208.51 profit, not counting anything like snack sales
    - Is very good!
- >Alaura: Chat with Winslade about future scheduling
- Aoibhinn is contacting Mega-game people to get a framework from them
- >Alaura: Go through Camp feedback and begin writing a handover

#### LARP1001
- Reps: Colin, Emerald + Elana, Aoibhinn
- Next one is immediately after exams: 16th November
- >Aoibhinn: Advertise LARP1001

#### OGM [10th September]:
- Is Kyle on committee yet?
    - No updates, the email is sent to them
    - Donald has re-sent the ammendments to them

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- Fine update: Unigames is off the hook
- It was split in a means based way
- We donated $88 via food sales, and because of this the subcommittee has been included in the division of the fine
- Treasurers of all the clubs are meeting up to discuss revenue soon
- We don't have a finalised amount of how much is being donated, waiting on UCC
    
#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- >Taylor: Send feedback to Relay for Life
- >Taylor: Chase up people who said they would donate
- >Taylor: Get a can-opener

#### Cameron Hall-oween [26th October]:
- Reps: Aoibhinn, Amelia
- Still no wrap-up meeting has happened
- Approximately 32 people showed up
- 13 door sales
- Waiting on $40

#### Book Buy Semester 2:
- We bought everything bar the L5R dice!
- Tactics was out of stock of the dice
- RuneQuest is being shipped
- >Alistair: Follow up on Cthulhu Fluxx spalt buyers

#### Summer LARP:
- Reps: Alistair, Elana, Emerald
- We wrote things
- There is a quest writing guide
- EMP is very close to done
- The subcommittee has a loose budget. No actual budget has been drawn up

#### Un-Charity Vigil:
- Reps: Alaura, Aoibhinn, Kyle
- >Aoibhinn: Talk to other clubs about reps

#### [REDACTED] 2020:
- Confirmed date: 19th-22nd of June 2020
- Payment has left our account, however the dates are not locked in yet because their website is not great
- >Aoibhinn: Call Manjedal to verify that they've confirmed our booking

### Guild
- FilAus Incident:
    - Not recieved our apology.
    - We would like to get it resovled by the end of the Guild calender year.
    - >Aoibhinn: Send email to SOC re. FilAus

- Tenancy cupboard allocations:
    - No updates

- Elevator:
    - There was an elevator meeting
    - Taylor took notes
    - Very very rough estimate of "mid one millions"
    - The University is alledging to pay for it, but it's not in writing
    - 2021 perhaps?
    - Shenaningans are happening
    - Very long discussion about clubs moving locations to more accessible places
        - Pros: 
            - more accessible
        - Cons:
            - club culture
            - storage space
            - various other things
    - We need to discuss things with the new tenenacy chair as soon as they come on

- Grants:
    - Grants submitted
    - Money incoming hopefully

- SOC: 
    - Next SOC meeting: Feb
    
- Tenancy:
    - Next tenancy meeting on the 20th Nov
    - A full reallocation is coming up
        - They'll give us a form to fill out
    

### Room Update:
- Cameron Hall maintenance:
    - A couple of people come by this morning and took photos of damaged things
    - Also the lights in the emergency exit have been fixed

- Speakers (summer job):
    - Our system is finally dead
    - Alaura is compiling a shortlist

- Bunnings things (summer job):
    - Fridge Whiteboard
        - Still need more magnets
    - Noodles
        - We still need to put them up
    - Floor felt
        - We got some floor felt
    - Tiny whiteboard
        - For long-term borrowing things
    - President's picture
        - Need the same type of magnets for the picture
        - Alternatively just tape it to the filing cabinet.
    
- Wargaming shelf (summer job):
    - >Colin: Get perspex
        
- Storage solutions (summer job)
    - Things with lids
    - Need to move old folders into filing cabinet
    - We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately
    - Storage boxes for minis are $21 each and have removable sections

- Cleaning the clubroom
    - Please clean the clubroom, please

- We need to put more things on shelves

### Reimbursements:
- Alistair: $310.25 for Tactics book buy
- Alistair: $98.38 for RuneQuest

### General Business:
- Embroidery:
    - Ongoing

- New T-Shirts:
    - Postponed until after grants

- Archives:
    - >Donald: Make an archive guide

- Board games guide:
    - Nothing received yet

- Food run:
    - Will be organised, is needed

- Campus Toilets:
    - >Donald: Make a post about the guild bathrooms

- Prof Comp
    - Wrapped, need to mark them

- Website:
    - Summer job, lets do it

- Discord things (summer jobs):
    - Ongoing

- Handovers:
    - The way we do handovers need to change
    - We currently treat the wrap-up meeting minutes as the "handover"
    - This is a bad idea
    - Make a document for each event, and copy and edit those documents each year
    - Taylor will test these changes with Charity Vigil

- Committee meetings during exam period:
    - Committee members are under no obligation to attend meetings during exam period
    - If you need to study/a break/go to a exam, then defintiely don't come
    - We'll keep the meeting time just in case.

- Post approval
    - >Donald: Turn off post approval

>Donald: Make a list of summer jobs


**Meeting closed**: 1:48PM