# Unigames Committee Meeting #32 - 21/10/2019

#### Attending
- Aoibhinn
- Donald
- Taylor
- Alistair
- Amelia
- Kyle
- Emerald

#### Apologies
- Alaura
- Elana
- Colin

#### Absent
- none

**Meeting open**: 12:10 PM 

## Reports:
### President's Report:
- Alaura has not submitted a report

### Vice-President's Report:
- Meetings and emails
- Was a scrutineer
#### Gatekeepers
- no updates

### Treasurer's Report:
- **Account balance**: $1572.75
- Returned prerelease things
- Gave vigil receipts to James
- Sent off an email about the stairwell lights
- Went to SOC meeting
- Got an answer about RO rules
- Got older

### Secretary's Report:
- Greetings
- I am busy

### Librarian's Report:
- **Overdue items**: KofNY, Masquerade, 7 wonders
- Worked on a bunch of book buy. Didn’t delete itself this time lmao.
- That’s mostly it tbh

### Fresher Rep's Report!:
- My laptop died on Tuesday
- I talked to the people I needed to talk to
- And I have a new laptop
- But I have had a time

### OCM reports
- No OCM reports

## Past action Items:
- Colin: put up study break event up - not done
- Taylor: return magic stuff to tactics - done
- Donald: Distribute the sealed league prizes - not done
- Alaura & Donald: organise advertising for holiday sealed league - not done
- Aoibhinn: EMP for wargames event/teach Kyle - not done
- Alaura & Donald: Advertising for wargaming - not done
- Amelia: Follow up on Steven and Merlin's resolved games - done
- Colin: Draw up a collab procedure document - not done
- Aoibhinn: Watch out for board game events to snipe clubs for collabs - done
- Alaura: Chat with Winslade about future scheduling - not done
- Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs - ongoing
- Alaura: Go through Camp feedback and begin writing a handover - not done
- Taylor: Do a full financial breakdown of camp - not done
- Donald: resend the changes to soc-secretary - done
- Taylor: Talk to UCC about why we are not comfortable to pay the fine - done
- Taylor: send Charity Vigil receipts to James - done
- Taylor: send on this feedback to relay organisers - not done
- Taylor: Decide budget for book buy - not done
- Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP BY NEXT WEEK - done
- Taylor: Follow up on grants - not done
- Taylor: Get in contact with Jacob to find out what is going on with grants - not done
- Taylor: Write up an email with our concerns - not done
- Taylor: contact Irene about the stairway lights - done
- Colin: Get perspex - not done
- Taylor: Get on top of shirts - not done
- Donald: Make an archive guide - not done
- Donald: Make a post about the guild bathrooms - not done

## Agenda
### Usual Suspects:
####  Boardgames
- Spoopy games happened
    - People came, we played games
- Board games event for study break has not been put up yet
    - Happening durig study break at some point

#### RPGs
- After exam thing

#### Magic
- A bunch of old-Unigames folks don't want their magic cards any more
- Stuff has been returned to Tactics
- >Donald: Distribute the sealed league prizes
- Throne of Eldraine sealed league may be popular
    - Likely should occur post exams/holiday sealed league
    - >Alaura & Donald: organise advertising for holiday sealed league

#### Wargames
- Been working on making 3d printing models to make Bolt Action more accessible
- Competitive event is still planned for after exams
    - >Aoibhinn: EMP for wargames event/teach Kyle
    - >Alaura & Donald: Advertising for wargaming

#### Fresher Campaigns
- Both Merlin and Steven's games are confirmed RIP
- Summer games should be starting after exams
    - We should probably get a google form set up for that
    - >Amelia: Look into / post about summer games

#### Collabs:
- Collab procedure:
    - >Colin: Draw up a collab procedure document
- >Aoibhinn: Watch out for board game events to snipe clubs for collabs

### Events:
#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:
- >Alaura: Chat with Winslade about future scheduling
- >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
- >Alaura: Go through Camp feedback and begin writing a handover
- >Taylor: Do a full financial breakdown of camp

#### LARP1001
- Reps: Colin, Emerald + Elana, Aoibhinn
- The event occured but only one person showed up and no activities were run.
- It was super hot.
- Hopefully the next event will have a better turn out with it being after exams.

#### OGM [10th September]:
- Is Kyle on committee yet?
    - No updates, the email is sent to them

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- Meeting happening on Thursday
    
#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- Donations are still open
- Taylor still has to send feedback through
    - >Taylor: Send feedback to Relay for Life
- >Taylor: Chase up people who said they would donate

#### MCW - Multicultral Week [17th October]:
- We had a stall
- People came and played games
- Some people gave us jellies
- We gave away a fresher guide

#### Cameron Hall-oween [26th October]:
- Reps: Aoibhinn, Amelia
- Budget has no break-even points, which makes Taylor hesitant to approve it
- Sign-ups seem good?
- Some people have also offered to sponsor tickets
- Should be a good event!

#### Book Buy Semester 2:
- >Taylor: Decide budget for book buy
- Happening tonight at 6PM

#### Summer LARP:
- Reps: Alistair, Elana, Emerald
- EMP is not finished
    - Katherine wanted to wait until all quests are finished to book the venue
    - This isn't really nessecary, we can change EMPs after making them, and we need the EMP for advertising and venues.
- We're doing ok. We could be in a better position, but we're not doomed.
- Next meeting is happening on Friday.
- Sponsors are being looked into
    - Red Bull/V/Gateorade can be looked into
- Last LARP1001 on 16th Nov event will hopefully promote Summer LARP

#### Un-Charity Vigil:
- Don't need to look at this until Hall-oween is done
- February

#### [REDACTED] 2020:
- Tentative date: 19th-22nd of June 2020
- The thing has been sent. Please let us have alcohol.

### Guild
- FilAus Incident:
    - Not recieved our apology.
    - We would like to get it resovled by the end of the Guild calender year.
    - >Aoibhinn: Send email to SOC re. FilAus

- Tenancy cupboard allocations:
    - No updates

- Elevator:
    - The Access Department OGM happened
    - The Access Department officially endorses having an elevator.
    - The University is losing hella money, and is cutting back on maintenance/renovations, so /shrug

- Grants:
    - ???
    - >Taylor: Do grants
    - >Taylor: Get in contact with Jacob to find out what is going on with grants
    

- SOC: 
    - There was a meeting, and there were elections
    - RO situation is resolved
    - Next SOC meeting: Feb
    
- Tenancy:
    - There's meant to be a meeting in November
    - UniSFA no longer has bees 
    - Next tenancy meeting on the 20th Nov
    

### Room Update:
- Speakers:
    - Alaura is compiling a shortlist

- Bunnings things (summer job):
    - Fridge Whiteboard
        - Still need more magnets
    - Noodles
        - We still need to put them up
    - Floor felt
        - We got some floor felt
    - Tiny whiteboard
        - For long-term borrowing things
    - President's picture
        - Need the same type of magnets for the picture
        - Alternatively just tape it to the filing cabinet.
    
- Wargaming shelf (summer job):
    - >Colin: Get perspex
        
- Storage solutions (summer job)
     - Things with lids
     - Need to move old folders into filing cabinet
     - We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately
 - Storage boxes for minis are $21 each and have removable sections

- Cleaning the clubroom
    - Please clean the clubroom, please
 

### Reimbursements:
- There was a food run, but the receipt for it has been lost
- It was paid for with club money already, and we have received change for it, so no reimbursement is required.
- >Amelia, Emerald: Look for food run receipt

### General Business:
- Embroidery:
    - Ongoing

- New T-Shirts:
    - >Taylor: Get on top of shirts

- Archives:
    - >Donald: Make an archive guide

- Board games guide:
    - Nothing received yet

- Food run:
    - Has been done

- Campus Toilets:
    - >Donald: Make a post about the guild bathrooms

- Prof Comp
    - Meeting today

- Discord things (summer jobs):
    - Ongoing

- Handovers:
    - The way we do handovers need to change
    - We currently treat the wrap-up meeting minutes as the "handover"
    - This is a bad idea
    - Make a document for each event, and copy and edit those documents each year
    - Taylor will test these changes with Charity Vigil

>Donald: Make a list of summer jobs


**Meeting closed**: 1:07PM

--
#### Action Items:
Alaura:
> - Organise advertising for holiday sealed league (along with Donald)
> - Advertising for wargaming (along with Donald)
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover

Aoibhinn:
> - EMP for wargames event/teach Kyle
> - Watch out for board game events to snipe clubs for collabs
> - Look into Unigames solo Mega-Game-esque events a la Primarchs
> - Send email to SOC re. FilAus

Taylor:
> - Do a full financial breakdown of camp
> - Send feedback to Relay for Life
> - Chase up people who said they would donate
> - Decide budget for book buy
> - Do grants
> - Get in contact with Jacob to find out what is going on with grants
> - Get on top of shirts

Donald:
> - Distribute the sealed league prizes
> - Organise advertising for holiday sealed league (along with Alaura)
> - Advertising for wargaming (along with Alaura)
> - Make an archive guide
> - Make a post about the guild bathrooms
> - Make a list of summer jobs

Amelia:
> - Look into / post about summer games
> - Look for food run receipt (along with Emerald)

Colin:
> - Draw up a collab procedure document
> - Get perspex

Emerald:
> - Look for food run receipt (along with Amelia)