# Unigames Committee Meeting #31 - 14/10/2019 #### Attending - Alaura - Aoibhinn - Taylor - Alistair - Amelia - Kyle - Emerald #### Apologies - Donald - Elana #### Absent - none **Meeting open**: 12.22 AM ## Reports: ### President's Report: - What up, I'm now 2 job Alaura, possibly 3 after tomorrow. - Other then that Minimal committee stuff ### Vice-President's Report: - Usual: sent emails and went to subcom meetings #### Gatekeepers - no updates ### Treasurer's Report: - **Account balance**: $2552.75 - My computer isn't working? nope its unifi - Went to guild ball, went to relay for life and got injured - Finally got my hair dyed it cost 8 hours ### Secretary's Report: - no report submitted ### Librarian's Report: - **Overdue items**: spirit island and loveletter large - Emerald and I were the only ones left at relay for life by the end so we got the total to 420 - Legs Oof - Updated the book buy post with the date. - Larp things ### Fresher Rep's Report!: - Had a hectic weekend with many things happening so I didn't get anything done aah ### OCM reports - legs hurt ## Past action Items: Alaura: > - Chat with Winslade about future scheduling - not done > - Go through Camp feedback and begin writing a handover - not done > - Forward old alcohol agreement stuff to Manjedal including EMP & RMP - not done Aoibhinn: > - Look into Unigames solo Mega-Game-esque events a la Primarchs - not done Taylor: > - Do a full financial breakdown of camp - not done > - Decide budget for book buy - not done > - Follow up on grants - not done > - Get in contact with Jacob to find out what is going on with future grants - not done > - Get on top of shirts - not done Donald: > - Distribute the sealed league prizes - not done > - Make an archive guide - not done > - Make a post about the guild bathrooms - not done Colin: > - Draw up a collab procedure document - not done ## Agenda ### Usual Suspects: #### Boardgames - Spoopy games happening on the 15th - >Alaura: come in to run spook games - Chill study break boardgame night? - Co-op games - Alaura can run it - >Colin: put up study break event up #### RPGs - Dread happened last week - Game of 6 - No One-shots til after exams #### Magic - Stuff needs to be returned to Tactics still - >Taylor: return magic stuff to tactics - >Donald: Distribute the sealed league prizes - Throne of Eldraine sealed league may be popular - Likely should occur post exams/holiday sealed league - >Alaura & Donald: organise advertising for holiday sealed league #### Wargames - Measuring cupboards for new mini storages now - The new boxes will fit! - Post exams competetive games planned - Prizes will cost $12 total - >Aoibhinn: EMP for wargames event/teach Kyle - >Alaura & Donald: Advertising for wargaming #### Fresher Campaigns - >Amelia: Follow up on Steven and Merlin's resolved games #### Collabs: - Collab procedure: - >Colin: Draw up a collab procedure document - >Aoibhinn: Watch out for board game events to snipe clubs for collabs ### Events: #### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]: - >Alaura: Chat with Winslade about future scheduling - >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs - >Alaura: Go through Camp feedback and begin writing a handover - >Taylor: Do a full financial breakdown of camp #### LARP1001 - Reps: Colin, Emerald + Elana, Aoibhinn - Next one is this weekend - Committee needs to push engagement - Borrow out tresle table needs to be done on friday #### OGM [10th September]: - Is Kyle on committee yet? -Taylor talked to them, it got lost - >Donald: resend the changes to soc-secretary #### Charity Vigil [28th/29th September]: - Reps: Colin, Taylor - Fine has been reduced to $140 - UCC wants it to be split among the clubs - The subcommittee never agreed to the fine as they were not alerted to its existence, insufficent research done by UCC - As part of the initial agreement the clubs put in a pool of $10 each and was set aside as misc operating expenses - This money was to go to charity if not used - If the fine can be paid straight to the charity we are happy for this money to be used - Motion: Contingency money going towards to fine to the guild - 3 for, 4 against, motion does not pass -Motion: Contingency money going towards the fine If the fine is treated as a dontation - Unanimous, motion passes - >Taylor: Talk to UCC about why we are not comfortable to pay the fine - Unigames and Unisfa made far more of a loss in food sales which go to the charity, UCC is able to absorb the fine far better than this club - >Taylor: send Charity Vigil receipts to James #### Relay for Life [12th/13th October]: - Reps: Taylor + Elana, Emerald - We have a list of complaints - Having Guild Ball the night before negatively affected sign ups and turn up - Early bird ending early makes the event inaccessible to students - Sign ups closing midday a week before the event, with only 2 days notice again made the event less accessible - The site map was released the morning of with no official boundaries for site allocations - Our 4 teams were collated into one team space - We were then given more spaces post being informed of this is - The shirts are non-UV protected we were not told this when asked to donate money for the shirt - The fencing was initially set up in some places overlapping with the track - The entrances and exits were not lined up with exits onto Oak lawn, people were not able enter the centre with out crossing the walkng lanes - The running lane did not have enough gaps to exit if you got tired or injured, half of the lap was blocked off without escape - Due to semester break being later there is too much line up with people doing assessments and study, The event was in week 10 - Us going to Guild ball meant many of us came late to set up - This contributed to the space being set up as separate clubs instead of organising it more efficiently for sitting/sleeping ect - It was also less communal - We did not put up a schedule which negatively impacted us as we didn't know when people were turning up/leaving - Also meant we got less engagement when doing boardgames on the track - We need a smaller table for smaller player numbers - Cameron Hall won Best Team Spirit but no-one was there to recieve it - tdlr: successful fundraising but low turn out and lap total - >Taylor: send on this feedback to relay organisers #### MCW - Multicultral Week [17th October]: - We have a stall, 6PM-10PM - It's in Oak Lawn its this week - A few gatekeepers have signed up to help out - We should take down cheap soft drinks if we can - Amelia has an esky and can buy drinks/ice - If that happens Amelia is happy to absorb ice costs - Need tobring down detol/hand wipes as there will also be #### Cameron Hall-oween [26th October]: - Reps: Aoibhinn, Amelia - Budget will be approved by circular - Under 10 tickets sold but the event is going ahead, many people have expressed wanting to buy at the door - Unigames suggests doing early bird next year to avoid this #### Book Buy Semester 2: - >Taylor: Decide budget for book buy - Monday the 21st at 6pm #### Summer LARP: - Reps: Alistair, Elana, Emerald - Writers' meeting went well - Non subcom people turned up! - Sponsors are being looked into - Red Bull/V/Gateorade can be looked into - Last LARP1001 on 16th Nov event will promote Summer LARP #### Un-Charity Vigil: - Don't need to look at this until Hall-oween is done - February #### [REDACTED] 2020: - Tentative date: 19th-22nd of June 2020 - >Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP BY NEXT WEEK ### Guild - FilAus Incident: - Not recieved our apology - Tenancy cupboard allocations: - No updates - Elevator: - No updates - Grants: - ??? - >Taylor: Follow up on grants - >Taylor: Get in contact with Jacob to find out what is going on with grants - SOC: - Next SOC meeting: 16th October - Elections this time - Also a Treasurers' summit - Things to bring up next meeting - mailing list - Our constitution has not been aproved with amendments - RO policy - Tenancy: - Next tenancy meeting was supposed to be on Wednesday but is instead in November. - >Taylor: Write up an email with our concerns - Things to bring up next meeting: - None of the work orders are being done - **Lights in loft and in CHall fire escape are problematic** - **Our floor is sinking** - **Full reallocation details** - Bathrooms - holidays/after-hours-access, also we have 24 hour access year round - **Not enough meetings this year** - Who on the tenancy committee is still a voting member? - How's the elevator going? - **Loft bins** - no bin bags, no cleaning contract for upstairs, we need cleaning supplies - Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting - We never got a common spaces list - Next tenancy meeting on the 20th Nov - Unisfa had bees - >Taylor: contact Irene about the stairway lights ### Room Update: - Speakers: - Alaura is compiling a shortlist - Bunnings things (summer job): - Fridge Whiteboard - Still need more magnets - Noodles - We still need to put them up - Floor felt - We got some floor felt - Tiny whiteboard - For long-term borrowing things - President's picture - Need the same type of magnets for the picture - Alternatively just tape it to the filing cabinet. - Wargaming shelf (summer job): - >Colin: Get perspex - Storage solutions (summer job) - Things with lids - Need to move old folders into filing cabinet - We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately - Storage boxes for minis are $21 each and have removable sections ### Reimbursements: - none ### General Business: - Embroidery: - Ongoing - New T-Shirts: - >Taylor: Get on top of shirts - Archives: - >Donald: Make an archive guide - Board games guide: - Nothing received yet - Food run: - We need one - Amelia can do one Thursday afternoon - Campus Toilets: - >Donald: Make a post about the guild bathrooms - Prof Comp - Meeting today - Discord things (summer jobs): - Ongoing - Handovers: - The way we do handovers need to change - We currently treat the wrap-up meeting minutes as the "handover" - This is a bad idea - Make a document for each event, and copy and edit those documents each year - Taylor will test these changes with Charity Vigil >Donald: Make a list of summer jobs **Meeting closed**: 13:43PM