# Unigames Committee Meeting #29 - 30/09/2019

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#### Attending
- Alaura
- Aoibhinn
- Taylor
- Alistair
- Amelia
- Kyle via discord

#### Apologies
- Donald
- Colin
- Emerald

#### Absent
- none

**Meeting open**: 11:59AM 

## Reports:
### President's Report:
- Attended charity vigil, went really well 
- Have had talks with relay for life  committee about possibly providing games, to be discussed further by committee
- also prod week what up yo?

### Vice-President's Report:
- I am today's secretary
- Still in production week mode
- No-one's been answering my emails
#### Gatekeepers
- >Aoibhinn: chase up absentees from busy bee

### Treasurer's Report:
- **Account balance**: $3002.97
- Helped run charity vigil
- raised a bunch of money 
- Unigames lockbox currently full of charity vigil cash and wall box full of Unigames money heck
- also did a food run please drink the milk
- also the cupboard is clean and I’m so happy

### Secretary's Report:
- Been busy af
- Work to prerelease to charity vigil to prerelease to work (F)
- Prerelease was good though, 13 players, and we made about $35 of profit.
- Thanks again to Tactics.

### Librarian's Report:
- **Overdue items**: Coup and Hamsterrolle
- gonna go kill uniaccess
- i am already dead

### Fresher Rep's Report:
- one (1) fresher emailed me about his campaign dissolving so I'm working that out at the moment
- also following up which campaign that was
- I tried to go to the cameron halloween meeting but I, a fool, didn't check if it was running through charity vigil f

### OCM reports
#### Kyle
- Went to charity vigil 
- First time boardgames fundraising 
- Planning for a painting day this Thursday (no event up)

## Past action Items:
Alaura:

> - Chat with Winslade about future scheduling - not done

> - Go through Camp feedback and begin writing a handover -no

> - Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) -done

> - Have a chat with Taco about apology -no

Aoibhinn:

> - Message applicant -done

> - Watch out for board game events to snipe clubs for collabs -ongoing

> - Look into Unigames solo Mega-Game-esque events a la Primarchs -not happened

> - Email MCW organisors about updates -done

> - Call Manjedal, ask about alcohol and early check-in (along with Alaura) -done by alaura

Taylor:

> - Do a full financial breakdown of camp -ha

> - Follow up on past grants -not done

> - Get in contact with Jacob to find out what change is happening with grants - not done

> - Find out what these are from Amelia -done now

> - Get on top of shirts -after prod week

Donald:

> - Contact Christine -no

> - Distribute the sealed league prizes -no

> - Make an archive guide -no

> - Make a post about the guild bathrooms -no

Alistair:

> - Get further details from Gozz (acrylic) -no

Colin:

> - Draw up a collab procedure document -?

Other:

> - (Committee) Do the Book Buy Whenisgood -only Colin Elana Aoibhinn Ali, everyone else get good

## Agenda
### Usual Suspects:
####  Boardgames
- Dominion board games night happened
    - reasonable turn out
- Next one is spoopy games
    - Week of the 14th
#### RPGs
- Week 10 Dread
    - Wednesday

#### Magic
- Throne of Eldraine Prerelease went well
    - see donalds report
    - Prerelease product needs to go back
- >Donald: Distribute the sealed league prizes

#### Wargames
- Bead storage box, suggestion to use that on the random mini shelf
- Need a day to organise minis from skirmish games/box games
- Painting day on thursday
- >Kyle: put up painting event

#### Fresher Campaigns
- As above

#### Collabs:
- Collab procedure:
    - >Colin: Draw up a collab procedure document

- UniAccess:
    - The games that they've borrowed are still overdue
    - >Alistair: Contact Christine re. games

- Language week:
    - Happened, low turn out
    - was not told what was going on
    - we need to talk to guild about how we've had poor contact from them the past few event weeks

- PCS:
    - Still on the backburner
 
- >Aoibhinn: Watch out for board game events to snipe clubs for collabs


### Events:
#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:
- >Alaura: Chat with Winslade about future scheduling
- >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
- >Alaura: Go through Camp feedback and begin writing a handover
- >Taylor: Do a full financial breakdown of camp

#### LARP1001
- Reps: Colin, Emerald + Elana, Aoibhinn
- next one is 19th October

#### OGM [10th September]:
- Is Kyle on committee yet?
    - Nope
    - Check in next week!

#### Roleplay for Life [14th/15th September]:
- Reps: Alistair, Donald + Alaura
- Taylor has taken the cash donations and deposited them into our account
- >Taylor: donate money from event to Relay for life 
- Total cash raised:

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- over 1100 in cash, no eftpos numbers yet
- event itself ran well
- lots of feedback for the subcommittee
- did not have ucc reps til after the event started
    - most popular ucc event may have not been monetised, if so no record of their cash
- Other organisers were not on time which delayed pizza orders and set up
- donation tracker was very cool
    - a few glitches, people double counted some of it so it was incorrectly updated
    - good for engagement
- debates went really well
- no RPGs fired
    - our demographic has shifted, less people wanted to GM
    - those who did were playing magic
- long weekend meant people were away and had other committments
- Closed section: Kyle is formally invited

#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- Captain's meeting was missed, dates were mixed up
- Elana is contacting them to find out what we missed
    - Elana will be going
- Battle Tin is in UniSFA
- Battle tin is not getting much engagement
    - on the day engagement, pay to make runners go piggyback, tug of way ect
- Event organisers contacted us about bringing games to the event
    - we do not have the time to organise this we are busy running
    - these games could be exposed to anyone playing them without supervision, they don't know the games or how to pack up
    - if its getting set up near the ref, we and sister stalls need to be across the way to supervise
    - we could have games at our tent, people could come visit to play (schedule in advance)
    - guest book: let them borrow games but we keep track of who and when
    - schedule game times?
    - games take longer than people think
    - enlist gatekeepers who would not be participating anyway
    - recomend relay committee to get stalls to advertise what they're doing/put on the map
    - >Alaura: alert relay committee to our concerns and suggestions
- we should have towels at the stall: sweat +  boardgames = bad
- need to advertise the "play boardgames on the track"

#### MCW - Multicultral Week [17th October]:
- We have a stall, 6PM-10PM
- emailed, no updates

#### Cameron Hall-oween [26th October]:
- Reps: Aoibhinn, Amelia
- tickets are onsale in the clubroom
- posters are up!
- there is a bit.ly 
    bit.ly/CamHalloween19

#### Book Buy Semester 2:
- >Committee: Do the Book Buy Whenisgood
- Taylor would like sections for base book vs expansion
- >Taylor: decide budget for book buy

#### Summer LARP:
- Reps: Alistair, Elana, Emerald
- Had another meeting
- PAF is when we were planning
    - Date moved to 1st/2nd of Feb
- been looking into budget options for hire and ticketing
- writers' meeting next week

#### Un-Charity Vigil:
- Don't need to look at this until Hall-oween is done
- February

#### [REDACTED] 2020:
- Tentative date: 19th-22nd of June 2020
- Manjedal claims blanket policy no alcohol on premises
- we would like confirmation in writing either way
- if no, we need to ask members what they care about for camp
    -  camp no alcohol vs more expensive camp with alcohol
    -  could talk to guild about under 18s attending
- >Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP

### Guild
- FilAus Incident:
    - >Alaura: Have a chat with Taco about apology

- Tenancy cupboard allocations:
    - No updates

- Elevator:
    - No updates

- Grants:
    -???
    - >Taylor: Follow up on grants
    - >Taylor: Get in contact with Jacob to find out what is going on with grants
    

- SOC: 
    - Next SOC meeting: 16th October
    - Things to bring up next meeting
        - mailing list
        - Our constitution has not been aproved with amendments
        - RO policy
    
- Tenancy:
    - Next tenancy meeting: Wednesday 2nd October
    - Things to bring up next meeting
        - None of the work orders are being done
            - **Lights in loft and in CHall fire escape are problematic**
            - **Our floor is sinking**
        - **Full reallocation details**
        - Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
        - **Not enough meetings this year**
        - Who on the tenancy committee is still a voting member?
        - How's the elevator going?
        - **Loft bins** - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
        - Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
        - We never got a common spaces list

### Room Update:
- Microwave:
    - in the bin during busy bee

- Speakers:
    - Alaura is compiling a shortlist

- Bunnings things:
    - Fridge Whiteboard
        - Still need more magnets
    - Noodles
        - We still need to put them up
    - Floor felt
        - We got some floor felt
    - Tiny whiteboard
        - For long-term borrowing things
    - President's picture
        - Need the same type of magnets for the picture
        - Alternatively just tape it to the filing cabinet.
    
- Wargaming shelf
    - >Alistair: Get acrylic details from Gozz

- Busy Bee
    - Aoibhinn was in charge
    - Absences due to long weekend
    - not enough strong people to do some of the room improvements
    - vacuumed under the fridge
    - cupboard has been cleaned!!!
        - things need to be archived
        
 - Storage solutions
     - things with lids
     - need to move old folders into filing cabinet
     - we have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

### Reimbursements:
- Pending
    - Amelia: $18.70 for paint
    - Amelia: $21.25 for primer
    - Taylor: $676.70 for food run

### General Business:
- Embroidery:
    - Ongoing

- New T-Shirts:
    - >Taylor: Get on top of shirts

- Archives:
    - >Donald: Make an archive guide

- Board games guide:
    - Nothing received yet
    - we have been asked for clarification
        - more threats from Merlin to do a review for Fog of Love

- Food run:
    - just did one
    - foods are library items because of space reasons

- Campus Toilets:
    - >Donald: Make a post about the guild bathrooms
    - securiy unlocked them with only 2 days notice, which is neat

- Prof Comp
    - We gotta submit their grades
    - May have to make our own later
        - AO3?

- Discord things:
    - we should make our voice channel for committee meetings role only

- Handovers:
    - The way we do handovers need to change
    - We currently treat the wrap-up meeting minutes as the "handover"
    - This is a bad idea
    - Make a document for each event, and copy and edit those documents each year
    - Changes to be tested for Charity vigil

- Game miniatures:
    - Some games, like Imperial Assault or Flames of War have their own minis for use as game pieces
    - These minis have been removed from their respective games
    - This is not good
    - Also, our current mini box is not organised enough to the point where we don't know whether things are missing or not
    - We need to get this organised
    - We need to re-sort everything from scratch
    - Metal minuatures should probably be phased out.
    - Assigned as a holiday project
- Suggestion to make google doc of upcoming/holiday projects

**Meeting closed**: 1:55PM
--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Alert relay committee to our concerns and suggestions
> - Forward old alcohol agreement stuff to Manjedal including EMP & RMP
> - Have a chat with Taco about apology

Aoibhinn:
> - Chase up absentees from busy bee
> - Watch out for board game events to snipe clubs for collabs
> - Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:
> - Do a full financial breakdown of camp
> - Donate money from event to Relay for life
> - Decide budget for book buy
> - Follow up on grants
> - Get in contact with Jacob to find out what is going on with grants
> - Get on top of shirts

Donald:
> - Distribute the sealed league prizes
> - Make an archive guide
> - Make a post about the guild bathrooms

Alistair:
> - Contact Christine re. games
> - Get acrylic details from Gozz

Colin:
> - Draw up a collab procedure document

Other:
> - (Kyle) put up painting event
> - (Committee) Do the Book Buy Whenisgood