# Unigames Committee Meeting #27 - 16/09/2019 #### Attending - Donald - Taylor - Alistair - Amelia - Colin - Emerald - Elana - Kyle #### Apologies - Aoibhinn - Alaura - Gavin #### Absent - none **Meeting open**: 11:54AM ## Reports: ### President's Report: - Alaura has not submitted a report ### Vice-President's Report: - I can’t make it in, I went to the soc meeting #### Gatekeepers - Nothing ### Treasurer's Report: - **Account balance**: $1933.57 - Taylor forgot to submit a report - We actually have more money than that because of Roleplay for Life - Taylor is salty ### Secretary's Report: - I have returned to the timeless wasteland that is Unigames - RP4Life stream went real well - Definitely get more than one person to do it next time though ### Librarian's Report: - **Overdue items**: Coup and Hamsterrolle - Ahhhhhhhhhhhh. - I’m too tired. Had to do a panto rehearsal after roleplay. - Roleplay was good - SLARP meeting occurred and we have tasks to do. Phase one is complete - >Donald: Look at sleeves for Love Letter ### Fresher Rep's Report: - This week was a time again - I'm fine - But I also slept for 15 hours ### OCM reports #### Colin - Ran the UWADU board games event - 1 person showed up and no one from UWADU turned up. - It wasn't efectively comunicated to me that I was organising this event so the event went up late and I wasn't able to contact UWADU about the event. - Would like to discuss collab procedure. - LARP event this weekend, please help advertise. ## Past action Items: Alaura: > - Follow up with Jono re. one-shots - ?? > - Chat with Winslade about future scheduling - ?? > - Go through Camp feedback and begin writing a handover - ?? > - Send absentee votes to Donald - done > - Post a reminder about submitting statements at the OGM - done > - Do the RP4Lyfe food run (along with Colin) - done > - Call Manjedal, ask about alcohol and early check-in - ?? Aoibhinn: > - Watch out for board game events to snipe clubs for collabs - done > - Look into Unigames solo Mega-Game-esque events a la Primarchs - wip > - Make a busy bee event - done Taylor: > - Organise collab with PCS - not done > - Do a full financial breakdown of camp - not done > - Put an event up for Charity Vigil (along with Colin) - done > - Follow up on grants - not done Donald: > - Look at sleeves for Love Letter - wip > - Make event and poster for Throne of Eldraine prerelease - wip > - Distribute the sealed league prizes - not done > - Contact Christine re. games - not done > - Make a poster for LARP1001 - done, will upload tonight > - Bother Felix about Microwave - done Alistair: > - Organise splat buy for Chuck Tingle RPG - done, Emily is straight up donating it Amelia: > - Buy a can of white primer - done Elana: > - Make event for Dread one-shot in week 10 - not done > - Organise Dark Heresy one-shot for week 8 - done Colin: > - Do the RP4Lyfe food run (along with Alaura) - done > - Put an event up for Charity Vigil (along with Taylor) - done Other: > - (Everyone) Send reports to Donald - done ## Agenda ### Usual Suspects: #### Boardgames - UWADU has only one person show up - Not great - Next one is next week, with Dominion themed - Haven't heard back from UPS, so it looks liek it will just be us #### RPGs - Next one: Dark Heresy happening Thursday! - Stuart and Winslade are our GMs! - Halloween tie-in! - Week 10 Dread is still a thing - Alistair is GMing #### Magic - Throne of Eldraine Prerelease is happening on 29th! - Event will be going up soon for the prerelease - >Donald: Make event and poster for Throne of Eldraine prerelease - >Donald: Distribute the sealed league prizes #### Wargames - Painting day went pretty well, 4-5 people showed up - Taught a bunch of new people how to paint which is cool - We've run out of black primer - Kyle is running Mordheim again this week. If people want to come, it's a shorter game (not going to take ages) - Kyle is still bringing in terrain for every event, which is alright but not ideal - The hills were binned, they were useless #### Fresher Campaigns - No updates - No one has died #### Collabs: - Collab procedure: - Seems some handover stuff has been lost - We need to to ask them: - Are we providing a service to them (their event) - Are we running an event for them (our event) - Who is responsible for event admin? (EMP, advertising, etc.) - Sounds like we need a formalised document - Colin volunteers - >Colin: Draw up a collab procedure document - UniAccess: - The games that they've borrowed are still overdue - >Donald: Contact Christine re. games - Computer Science: - Alistair has emailed them, still no reply - AFK - Language week: - Language week is week 9 - Doing a stall - PCS: - Still on the backburner - >Aoibhinn: Watch out for board game events to snipe clubs for collabs ### Events: #### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: - >Alaura: Chat with Winslade about future scheduling - >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs - >Alaura: Go through Camp feedback and begin writing a handover - >Taylor: Do a full financial breakdown of camp #### LARP1001 - Reps: Colin, Emerald + Elana, Aoibhinn - This weekend! - Saturday at 1pm - Colin is going to put a post up on the event page - Poster is going up tomorrow - Advertise it! - Need to grab a table from Guild #### OGM [10th September]: - Went well! - Congrats to Kyle* - *pending guild approval - SOC have been slow to approve constitutional changes or Donald has emailed the wrong place - Minutes have been posted on the Unigames website if you want to view them #### Roleplay for Life [14th/15th September]: - Reps: Alistair, Donald + Alaura - Collective ughhhhhhhh - Pre-production: - Advertising was a bit of shenanigans - EMP was a bit of shenanigans - Guild website being down didn't help - Needed to submit EMPs during the holidays - GMs need to know dates - Stream: - Stream was real good - Thanks Gozz, Taylor, and Alaura for equipment - Thanks UCC for the computer - Setting up all the cables was a nightmare - But it worked - We didn't have a single disconnect throughout the entire night which would be good - Overlays were good - 10/10 would do again, but not for the whole 20 hours - Games and Monetisation: - We raised $781.45 in cash donatations, which is great - Not as good as last year, but still pretty good - Haven't counted online donations in that yet - Games were great, no complaints there - Attendance: - 24 attendees this year - Different distributions of people this year though - A lot of people rocked up in the afternoon and left by midnight - Should we stretch it for 24 houts still? - If not, how would we restructure it? - Probably want another GM on standby that can time commit - We had a lot more freshers than usual, who usually can't stay past midnight - Culture shift of the club seems to be moving away from "no-sleep squad" - Which is good generally but not ideal for our charity events (most are overnight) - Maybe do shifts like Relay for Life - For players and GM #### Charity Vigil [28th/29th September]: - Reps: Colin, Taylor - Events are up - Still trying to find a time for meeting - Colin has a couple of ideas for events - Emily wants to run vintage cube - Start a post for one-shots? #### Relay for Life [12th/13th October]: - Reps: Taylor + Elana, Emerald - Next captains meeting is on the 25th of September @ 5pm - Battle Tin should go to UniSFA - If people want to participate but don't have money, contact Taylor - Need to start forming a roster #### MCW - Multicultral Week [17th October]: - We havbe a stall, 6PM-10PM - No further updates #### Cameron Hall-oween [26th October]: - Reps: Aoibhinn, Amelia - There is still ongoing discussions about security guards #### Book Buy Semester 2: - Book buy post going up later today - Around 20th October? - Alistair will put up a whenisgood #### Summer LARP: - Reps: Alistair, Elana, Emerald - Phase 1 is complete - We have clear action items - We have goals for the end of September - We have to get help from writers #### Un-Charity Vigil: - Still very far away #### [REDACTED] 2020: - Tentative date: 19th-22nd of June 2020 - >Alaura,Aoibhinn: Call Manjedal, ask about alcohol and early check-in - We have to get on this ### Guild - FilAus Incident: - We have not received an apology from them yet - We'll bother them about their apology at the end of September - It was sent to Taco as well - Tenancy allocations: - No updates - Elevator: - No updates - Grants: - >Taylor: Follow up on grants - SOC Meeting: - There was a SOC meeting - >Aoibhinn: Tell us what happen - >Taylor: Read the SOC minutes - Next SOC meeting: ??? - Next busy bee: Wednesday 2nd October - >Aoibhinn: Make a busy bee event - Next tenancy meeting: 25th September ish ### Room Update: - Microwave: - Felix has been bothered - Awaiting botheration of their committee - Speakers: - Alaura is compiling a shortlist - Bunnings things: - Fridge Whiteboard - Still need more magnets - Noodles - We still need to put them up - Floor felt - We got some floor felt, need to use it - Tiny whiteboard - For long-term borrowing things - President's picture - Need the same type of magnets for the picture - Alternatively just tape it to the filing cabinet. - Wargaming shelf - No updates - >Alistair: Talk to Gozz about perspex ### Reimbursements: - Pending - None ### General Business: - Embroidery: - Ongoing - New T-Shirts: - Taylor has gotten some quotes - There seem to be good prices - If we order 50 shirts they are $16.50 - In many colours available - Taylor will be posting mock up images of the shirts - Archives: - Didn't happen last week :-( - Maybe just run on from a committee meeting? - Next week? - Board games guide: - Alistair made a post about it - Nothing received yet - People have threatened to do them though - Food run: - Done - Campus Toilets: - They are locking them now - This is bad - We need to get a access pass for the loft for all of the late events we run - >Donald: Make a post about the guild bathrooms - Ad Eva - It's in one PDF - It's on the drive - Prof Comp - Meeting happening soon - SOC Masterlist - No updates - Discord things: - No updates - Library Donations: - Emily is donating Chuck Tingle RPG - Handovers: - The way we do handovers need to change - We currently treat the wrap-up meeting minutes as the "handover" - This is a bad idea - Make a document for each event, and copy and edit those documents each year **Meeting closed**: 1:15PM -- #### Action Items: Alaura: > - Chat with Winslade about future scheduling > - Go through Camp feedback and begin writing a handover > - Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) Aoibhinn: > - Watch out for board game events to snipe clubs for collabs > - Look into Unigames solo Mega-Game-esque events a la Primarchs > - Call Manjedal, ask about alcohol and early check-in (along with Alaura) > - Tell us what happen > - Make a busy bee event Taylor: > - Do a full financial breakdown of camp > - Follow up on grants > - Read the SOC minutes Donald: > - Look at sleeves for Love Letter > - Make event and poster for Throne of Eldraine prerelease > - Distribute the sealed league prizes > - Contact Christine re. games > - Make a post about the guild bathrooms Alistair: > - Talk to Gozz about perspex Colin: > - Draw up a collab procedure document