# Unigames Committee Meeting #24 - 26/08/2019

#### Attending
- Aoibhinn
- Donald
- Taylor
- Amelia
- Elana
- Emerald
- Colin 

#### Apologies
- Alaura
- Gavin

#### Absent
- Alistair

**Meeting open**: 11:50AM 

## Reports:
### President's Report:
- Alaura didn't submit a report

### Vice-President's Report:
- Sent emails to guild departments and clubs about collaborations
- Finished most of my action items so caught up on some other people’s
- Attended subcommittee meetings
- Basically finished the apology, thanks to Taylor for writing the bulk of it, waiting on committee approval before sending it
#### Gatekeepers
- Two new applications
- >Aoibhinn: Message unsuccesful gate applicants
- >Aoibhinn, Donald: Print new gatekeeper forms

### Treasurer's Report:
- **Account balance**: $2388.28
- I’m back, I’m still sick, I have no idea what’s going on 

### Secretary's Report:
- I have made two proposed constitutional changes
- These minutes will be emailed out as well!
- Guild isn't letting me log in to make an EMP/RMP for RP4Lyfe
- Playing commander over the weekend was fun
- Talked to the ProfComp group, and things were discussed.
- Also still need to talk about regulations

### Librarian's Report:
- **Overdue items**: 
- Alistair has not submitted reports

### Fresher Rep's Report:
- Halloween subcommittee is fun
- Fresher campaigns are sorted and no one has complained so that's
- Microwave was bought
- Did a food run

### OCM reports
- No OCM reports

## Past action Items:
Alaura:
> - Chat with Winslade about future scheduling - not done
> - Go through Camp feedback and begin writing a handover - not done
> - Book Manjedal for next year - not done
> - Find the RP4L handover (along with Donald, Alistair) - not done
> - Fill out App form - not done
> - Take away the fridge - not done
> - Post up poll for shirt colours - done by Aoibhinn
> - Do a sort on the google drive after camp - not done

Aoibhinn:
> - Post about large-scale borrowing to presidents page - done
> - Watch out for board game events to snipe clubs for collabs - dne
> - Look into Unigames solo Mega-Game-esque events a la Primarchs - WIP
> - Talk to Enviro and UCC about Cans - email sent
> - Talk to people about Discord things - done

Taylor:
> - Do a full financial breakdown of camp - not done
> - Make a poll for charity selection - not done
> - Go to team meeting for Relay + get tins (along with Elana) - Elana did that
> - Go through the constitution (along with Donald) - done, but still more work to do

Donald:
> - Organise next magic commander night - done
> - Do EMP and RMP for RP4Lyfe (along with Alistair) - Can't log in
> - Find the RP4L handover (along with Alaura, Alistair) - done
> - Make a new archive guide - not done
> - Make a new Whenisgood for Archiving - done by Aoibhinn
> - Respond to ProfComp group - done
> - Turn on approval posting - done
> - Git gud with the mailing lists - done
> - Make event for OGM - done
> - Go through the constitution (along with Taylor) - done, more work to do

Alistair:
> - Follow up with computer science - ???
> - Do EMP and RMP for RP4Lyfe (along with Donald) - not done
> - Find the RP4L handover (along with Alaura, Donald) - done
> - Make post about weekly board game reviews - not done
> - Archive Ad Eva history - done
> - Chase Jasmine about membership cards - not done

Elana:
> - Go to team meeting for Relay + get tins (along with Taylor) - done

Colin:
> - Start up a FB admin document - WIP

Emerald:
> - Scope out the weekend of 7th September for Wargamers

Other:
> - (Everyone) Fill out the Whenisgood - WIP

## Agenda
### Usual Suspects:
####  Boardgames
- Next one is today at 4PM!
- Come along, it will be fun!

#### RPGs
- 13th Age One-shot:
    - Pretty good! Two games happened!
    - A whole 10 people had fun!
- Song of Ice and Fire (RPGoT):
    - Next monday!
    - There's a facebook event!
- Halloween tie-in!
    - We want an event to tie in with CHall-oween
    - Paranoia one-shot?
    - Scheduled in for week 11

#### Magic
- Commander was fun over the weekend
- Sealed league prizes have been worked out, just need to be distributed!

#### Wargames
- 7th September is an option for Wargaming organisation day

#### Fresher Campaigns
- They are happening!
- No freshers are sitting out if they have compatible availabilities

#### Collabs:
- UniAccess:
    - Games have been borrowed!
- UWADU:
    - Happening September 12th, at 6:30pm
- Computer Science:
    - >Alistair: Follow up with Computer Science
- Language week:
    - Aoibhinn sent an email to Language week
    - No response yet
- Pride week:
    - Aoibhinn sent an email to Pride department
    - No response yet
- >Aoibhinn: Watch out for board game events to snipe clubs for collabs

### Events:
#### Quiz Night [10th May]: 
- Money is here!
- This can be purged next meeting!

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- >Alaura: Chat with Winslade about future scheduling
- >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
- >Alaura: Go through Camp feedback and begin writing a handover
- >Taylor: Do a full financial breakdown of camp

#### LARP1001
- Reps: Colin, Emerald + Elana, Aoibhinn
- Things are submitted!
- It's happening Saturday!
- >Donald: Make a poster for LARP1001

#### OGM [10th September]:
- >Aoibhinn: Obtain things from Alaura
- >Donald: Write up another constutional ammendment
- >Donald: Make a nominations thread on the OGM event
- >Donald: Add optional reports to the OGM agenda

#### Roleplay for Life [14th/15th September]:
- Reps: Alistair, Donald + Alaura
- Event is in two weeks and no advertising has happened
- Event is now in three weeks
- EMP/RMP need to be done
    - Taylor has one we can copy
    - MyGuild is currently not working for some people, whoops
- Aoibhinn has made a bad poster
- We need a confirmed list of GMs
    - Two or three who can run the entire thing
    - And a few who can run in breaks and such
    - We also want to vet who wants to be on stream
- Pricing:
    - $5 for first character
    - $2 for every subsequent character
    - Gold coin for in game benefits
    - Make sure GMs have a good monetisation model
- >Donald: Organise getting the capture card/video/audio equipment

#### Charity Vigil [28th/29th September]:
- Reps: Colin, Taylor
- Current clubs that are involved:
    - Unigames
    - UniSFA
    - Panto
    - UCC
- UWAnime not involved as the proposed date is on the same date as their quiz night
- Who gives a buck is a PAC affiliated club about charities
- >Taylor: Talk to Who gives a buck
- >Taylor: Make a poll for charity selection
- EMP + booking needs to be done
    - So that advertising can happen
- Meeting happening Thursday at 3PM
- $5 entry
- Make pizza prices allow for some extra charity
- Invert the prices of raffle tickets?
    - Make it so the more you get, the more they cost

#### Relay for Life [12th/13th October]:
- Reps: Taylor + Elana, Emerald
- Elana went to the meeting
- We have tins!
    - Fancy art on the battle tin done by Jackie <3
- We need to sort out who's going to help with set-up and take-down
- Sponsoring entries?
    - >Taylor: Make a relay sponsorship post

#### MCW - Multicultral Week [17th October]:
- No updates
- 6PM - 10PM

#### Cameron Hall-oween [25th or 25th October]:
- Reps: Aoibhinn, Amelia
- Two meetings have happened
- EMP is being worked on
- Advertising events are being organised
- We made a timeline!
    - Week 6/7 is EMP deadline
    - Saturday of week 10: If we haven't sold 20 tickets or event will be cancelled
- ACE Security is going to be hired again
    - They're being contacted now

#### Summer LARP:
- Reps: Alistair, Elana, Emerald
- EMP should be done in a few weeks
- Emerald is very keen for this
- University Gothic!

#### Un-Charity Vigil:
- Still very far away

#### [REDACTED] 2020:
- >Alaura: Book Manjedal for next year
- Tentative date: 19th-22nd of June 2020
    
### Guild
- FilAus Incident:
    - Aoibhinn has basically finished it
    - It will be sent today!

- Tenancy allocations:
    - No updates

- Guild App
    - Aoibhinn has filled out the form!

- Elevator:
    - No updates

- Grants:
    - We got a breakdown of grants related stuff
    - They apparently rejected our food items
    - Taylor spoke to Jacob about whether they will count or not
    - If the rejection means we don't hit cap, then we'll appeal, otherwise we won't.

- SOC Meeting:
    - Club awards are a thing
    - We should maybe apply for some
    - We might get new neighbors as well

### Room Update:
- Microwave:
    - We have a new one!
    - We also have an old one
        - UCC has expressed interest in it
        - Waiting for them to get back to us

- Speakers:
    - Alaura is not here

- Recycling:
    - Aoibhinn has sent an email to Enviro department about can recycling.
    - No response yet
    
- Old fridge:
    - Alaura still needs to pick up the fridge
    - >Alaura: Take away the fridge

- Bunnings things:
    - Fridge Whiteboard
        - Still need more magnets
    - Noodles
        - We got some double sided tape
    - Floor felt
        - We got some floor felt
    - Tiny whiteboard
        - For long-term borrowing things
    - President's picture
        - Need the same type of magnets for the picture
        - Alternatively just tape it to the filing cabinet.
    
- Wargaming shelf
    - No updates

### Reimbursements:
- Pending
    - Donald: $165.96 for food run
    - Donald: $26.50 for bunnings run
    - Amelia: $166 for Microwave

### General Business:
- Embroidery:
    - Ongoing

- New T-Shirts:
    - Poll has been made!
    - >Taylor: Get quotes for shirts

- Archives:
    - There is a Whenisgood to fill out!
    - >Everyone: Fill out the whenisgood

- Board games guide:
    - Still working on it at people's leisure
    - Make a post encouraging people to review board games
        - Board game review of the week!
        - Sounds cute/wholesome
        - >Alistair: Make post about weekly board game reviews

- Food run:
    - Should probably do one by next week

- Campus Toilets:
    - No updates

- Ad Eva
    - Has been scanned
    - >Alistair: Put Ad Eva on the archives

- Optional membership cards
    - No updates

- Prof Comp
    - A bunch of things were discussed:
    - >Donald, Taylor: Discuss Prof Comp things

- Regulations:
    - Clarifications made

- SOC Masterlist
    - No updates

- Facebook things:
    - Approval posting is now on

- Discord things:
    - Aoibhinn has a bunch of changes
    - Welcome page
        - List of rules
    - A bunch of bots are discussed
    - Permissions were discussed

- Mailing lists:
    - This will be mailed out

**Meeting closed**: 1:53PM--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Book Manjedal for next year
> - Take away the fridge

Aoibhinn:
> - Message unsuccesful gate applicants
> - Print new gatekeeper forms (along with Donald)
> - Watch out for board game events to snipe clubs for collabs
> - Look into Unigames solo Mega-Game-esque events a la Primarchs
> - Obtain things from Alaura

Taylor:
> - Do a full financial breakdown of camp
> - Talk to Who gives a buck
> - Make a poll for charity selection
> - Make a relay sponsorship post
> - Get quotes for shirts
> - Discuss Prof Comp things (along with Donald)

Donald:
> - Print new gatekeeper forms (along with Aoibhinn)
> - Make a poster for LARP1001
> - Write up another constutional ammendment
> - Make a nominations thread on the OGM event
> - Add optional reports to the OGM agenda
> - Organise getting the capture card/video/audio equipment
> - Discuss Prof Comp things (along with Taylor)

Alistair:
> - Follow up with Computer Science
> - Make post about weekly board game reviews
> - Put Ad Eva on the archives

Other:
> - (Everyone) Fill out the whenisgood