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2019 ¶

Attending ¶

Aoibhinn
Donald
Alistair
Amelia
Elana
Emerald
Colin (late)

Apologies ¶

Alaura
Taylor
Gavin

Absent ¶

none

Meeting open: 11:51AM

Reports: ¶

President's Report: ¶

Personal and family Emergencies have lead to me being far from productive this week, it's been a bit of a hell week
Big apologies

Vice-President's Report: ¶

All my action items are ongoing/in progress
I’ve organised most of the reps for uncharity and organised a Hall-oween meeting
Checked the soc email, no-ones got boardgames events this week
Something came up and I couldn’t attend the soc meeting, s’all good, Taylor went
Trained Autumn, I’ll add her to the group when fresher campaigns are confirmed

Gatekeepers ¶

Autumn is now a gatekeeper!

Treasurer's Report: ¶

Account balance: $same as last week
Dear Unigames, if you’re reading this report the flu has still got me in its clutches. Pour one out for me.
I went to a SOC meeting, responded to some whenisgoods, drafted an email, and stopped breathing in my sleep more than once. (Mad respect to Colin for doing that on the reg it is not fun)
I assume the account balance is the same as last week bc I haven’t touched it ¯_(ツ)_/¯

Secretary's Report: ¶

Oh god that SGM was awful
I was more productive this week than usual
We should be able to borrow a streaming computer for RP4Lyfe!
Haven't updated the constitution yet because I forgot it was made in Lyx
Also, have to talk about regulations syntax in general business

Librarian's Report: ¶

Overdue items:
Got a friction burn at panto
Need to message Liam about book repair. Also Katherine
Meet up with annique about SLARP writing and outsourcing
Email from CS person about borrowing games
UWADU should be emailing us shortly

Fresher Rep's Report: ¶

Hi hello it's me, ya girl
Campaign allocations are progressing, I talked about GMs with people so they're good to go. I just need some more freshers.
Refresher rewelcome went decently. Everyone seemed to have a good time, even though there were only a few fresh freshers. I had to leave early because I was sick though. That was wild.
Haven't done much else I've been very busy and very sick.

OCM reports ¶

Emerald went to the SLARP meeting
Elana went to the SLARP meeting and started organising next one-shot!

Past action Items: ¶

Alaura:

Advertise the large-scale borrowing form - not done

Post about large-scale borrowing to presidents page - not done

Chat with Winslade about future scheduling - not done

Go through Camp feedback and begin writing a handover - not done

Book Manjedal for next year - not done

Find the RP4L handover (along with Donald, Alistair) - not done

Work on shirt funraising logistics - not done

Draft an apology (along with Aoibhinn, Taylor) - in progress

Fill out App form - not done

Take away the fridge - not done

Do a sort on the google drive after camp - not done

Aoibhinn:

Watch out for board game events to snipe clubs for collabs - done, ongoing

Look into Unigames solo Mega-Game-esque events a la Primarchs - WIP

Draft an apology (along with Alaura, Taylor) - ongoing

Talk to people about Discord things - ongoing

Taylor:

Get sign-up form done and out for tomorrow - done

Do a full financial breakdown of camp - not done

Make a poll for charity selection - not done

Draft an apology (along with Alaura, Aoibhinn) - done

Do food run on the 19th (along with Donald, Colin) - done

Respond to Prof Comp group w/ corrections to minutes - not done

Book the Guild Council Room for 1pm on 10/9 - done

Go through the constitution (along with Donald) - not done

Donald:

Add forms to database (free free to help) - done

Update committee, constitution, and regulations on website - partially done

Organise next magic commander night - not done

Ask UCC about equipment borrowing - done

Find the RP4L handover (along with Alaura, Alistair) - not done

Make a new archive guide - not done

Do food run on the 19th (along with Taylor, Colin) - reassigned

Make questions on the group again - done

Git gud with the mailing lists - partially done

Go through the constitution (along with Taylor) - not done

Alistair:

Find the RP4L handover (along with Alaura, Donald) - not done

Make post about weekly board game reviews - not done

Archive Ad Eva history - happening today

Elana:

Make event for Relay for Life - done

Colin:

Organise a board games night for the week of the 26th - done

Book venue for LARP1001 - need Alaura's signature

Organise EMP for LARP1001 - not done

Do food run on the 19th (along with Taylor, Donald) - reassigned

Start up a FB admin document - not done

Emerald:

Organise a car for tomorrow - done

Scope out the weekend of 7th September for Wargamers - not done

Other:

(Everyone) Fill out the Whenisgood

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Next one is happening next week: 26th!
No theme, just board games!

RPGs ¶

13th Age One-shot
- 21st of August at 5PM!
- Elly, Szymon, Winslade are GMs!
- EMP is done, also event is up!
Next one-shot: Song of Ice and Fire (RPGoT)
- Happening week 6, likely on Monday

Magic ¶

Sealed league will be resolved for this afternoon
Commander night being organised as well
>Donald: Organise next magic commander night

Wargames ¶

>Emerald: Scope out the weekend of 7th September for Wargamers

Fresher Campaigns ¶

Going to start organising things after today, seeing if anyone wants to sign up

Collabs: ¶

UniAccess:
- Games have been borrowed!
UWADU:
- Are going to email us
Computer Science
- They sent us email about potential borrowing
- >Alistair: Follow up with computer science
>Aoibhinn: Post about large-scale borrowing to presidents page
>Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events: ¶

Quiz Night [10th May]: ¶

Since Taylor and Alaura aren't here, we don't know if we've received Quiz night money yet

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: ¶

>Alaura: Chat with Winslade about future scheduling
>Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
>Alaura: Go through Camp feedback and begin writing a handover
>Taylor: Do a full financial breakdown of camp

[REDACTED] 2020: ¶

>Alaura: Book Manjedal for next year

Re-fresher Re-welcome: ¶

It went pretty well
Everyone had fun!
Most people that showed up weren't fresh freshers, but it was still good
Would do again

LARP1001 ¶

Reps: Colin, Emerald + Elana, Aoibhinn
Meeting happening after this meeting

Roleplay for Life [7th/8th September]: ¶

Reps: Alistair, Donald + Alaura
EMP and RMP still need to be done
>Donald,Alistair: Do EMP and RMP for RP4Lyfe
UCC has agreed to let us use a computer for streaming for this, so we should have a quality stream!
>Alistair,Donald,Alaura: Find the RP4L handover

Charity Vigil [28th/29th September]: ¶

Reps: Colin, Taylor
Current clubs that are involved:
- Unigames
- UniSFA
- Panto
- UCC
- UWAnime?
>Taylor: Make a poll for charity selection
EMP + booking needs to be done
Meeting happening Thursday at 3PM

Relay for Life [12th/13th October]: ¶

Reps: Taylor + Elana, Emerald
Taylor is our new team captain
- Well, at least we are trying to
Event is up
Still need to ask about Tins
- >Taylor/Elana: Go to team meeting for Relay + get tins

MCW - Multicultral Week [17th October]: ¶

No updates, they'll hit us up closer to the date

Cameron Hall-oween [25th or 25th October]: ¶

Reps: Aoibhinn, Amelia
Meeting tonight!
- At 7PM!

Summer LARP: ¶

Meeting happened yesterday
Teams are decided
Minutes were distributed to committees
Potential date is set, mid Feb

Un-Charity Vigil: ¶

Still very far in the future

Guild ¶

FilAus Incident:
- Draft has been done!
- Working on concluding it and sending it this week
Tenancy allocations:
- No updates
Guild App
- >Alaura: Fill out App form
Elevator:
- No updates

Room Update: ¶

Microwave:
- We are buying a $169 (nice) Microwave
Speakers:
- Alaura is not here
Recycling:
- So there's potential to get money for recycling cans
- Aoibhinn is going to talk to the Enviro department and see if it's feasible
- >Aoibhinn: Talk to Enviro and UCC about Cans
- No updates on the soft plastic front
Old fridge:
- Alaura still needs to pick up the fridge
- >Alaura: Take away the fridge
Bunnings things:
- Fridge Whiteboard
  - If we apply more + tape them it should be good
- Noodles
  - Still need some double-sided tape
- Floor felt
  - Taylor has eyes on a product to help
- Tiny whiteboard
  - For long-term borrowing things
- President's picture
  - Magnets for the filing cabnet are being got during the Bunnings Run
- Bunnings and food run combo?
Wargaming shelf
- No updates

Reimbursements: ¶

Pending
- None

General Business: ¶

Embroidery:
- Ongoing
New T-Shirts:
- Aussie Grown is the company we're looking at
- >Alaura: Post up poll for shirt colours
Archives:
- >Donald: Make a new archive guide
- >Alaura: Do a sort on the google drive after camp
- >Donald: Make a new Whenisgood for Archiving
- >Everyone: Fill out the Whenisgood
Board games guide:
- Still working on it at people's leisure
- Make a post encouraging people to review board games
  - Board game review of the week!
  - Sounds cute/wholesome
  - >Alistair: Make post about weekly board game reviews
Food run:
- Happening today!
Campus Toilets:
- No updates
Ad Eva
- Happening today, scanned
- >Alistair: Archive Ad Eva history
Optional membership cards
- >Alistair: Chase Jasmine about membership cards
Prof Comp
- We missed a message from them
- Whoops
- >Donald: Respond to ProfComp group
SOC Masterlist
- No updates
Facebook things:
- Questions have been put on the group again
- >Donald: Turn on approval posting
- Make a "how to FB admin" document?
  - >Colin: Start up a FB admin document
Discord things:
- No updates
- >Aoibhinn: Talk to people about Discord things
Mailing lists:
- >Donald: Git gud with the mailing lists
OGM:
- Room has been booked for 10th of September
- >Donald: Make event for OGM
- >Taylor+Donald: Go through the constitution

Meeting closed: 12:44PM

Action Items: ¶

Alaura:

Chat with Winslade about future scheduling

Go through Camp feedback and begin writing a handover

Book Manjedal for next year

Find the RP4L handover (along with Donald, Alistair)

Fill out App form

Take away the fridge

Post up poll for shirt colours

Do a sort on the google drive after camp

Aoibhinn:

Post about large-scale borrowing to presidents page

Watch out for board game events to snipe clubs for collabs

Look into Unigames solo Mega-Game-esque events a la Primarchs

Talk to Enviro and UCC about Cans

Talk to people about Discord things

Taylor:

Do a full financial breakdown of camp

Make a poll for charity selection

Go to team meeting for Relay + get tins (along with Elana)

Go through the constitution (along with Donald)

Donald:

Organise next magic commander night

Do EMP and RMP for RP4Lyfe (along with Alistair)

Find the RP4L handover (along with Alaura, Alistair)

Make a new archive guide

Make a new Whenisgood for Archiving

Respond to ProfComp group

Turn on approval posting

Git gud with the mailing lists

Make event for OGM

Go through the constitution (along with Taylor)

Alistair:

Follow up with computer science

Do EMP and RMP for RP4Lyfe (along with Donald)

Find the RP4L handover (along with Alaura, Donald)

Make post about weekly board game reviews

Archive Ad Eva history

Chase Jasmine about membership cards

Elana:

Go to team meeting for Relay + get tins (along with Taylor)

Colin:

Start up a FB admin document

Emerald:

Scope out the weekend of 7th September for Wargamers

Other:

(Everyone) Fill out the Whenisgood