# Unigames Committee Meeting #21 - 05/08/2019

#### Attending
- Alaura
- Taylor
- Donald
- Alistair
- Colin
- Amelia
- Elana
- Emerald

#### Apologies
- Aoibhinn
- Gavin

#### Absent
- none

**Meeting open**: 11:04AM 

## Reports:
### President's Report:
- Ayo chaired an OGM
- Wasn't a bad time, you're welcome
- I finally did some research into speakers
- Not much else apart from that
- Also, welcome Emerald to your first official committee meeting!

### Vice-President's Report:
- Moving house

### Treasurer's Report:
- **Account balance**: $2565.90
- I forgot my laptop
- So bear with me while I treasurer
- I spent $1000.02 on a food run
- And also cash needs to be deposited
- Talked to Jacob about grants
    - He's going to email out the full breakdown soon. Appeal dates will be shifted after that email happens

### Secretary's Report:
- I flew away when all the drama happened
- Entirely as planned
- I went to a Python convention, and all I got was this stupid T-Shirt
    - Also pride bee stickers
- Also, Missing a flight is 0/10 would not recommend

### Librarian's Report:
- **Overdue items**: none
- Books
- Pretty sure there's nothing overdue
- I am correct
- Contacted the board games things, it's on the podiatery campus as suspected

### Fresher Rep's Report:
- Re-fresher-re-welcome
    - EMP done
    - Event up
    - [REDACTED]
- I have to mentally prepare myself for making all of the fresher campaigns

## Past action Items:
Alaura:
> - Chat with Winslade about future scheduling - not done
> - Go through Camp feedback and begin writing a handover - wip
> - Draft an apology (along with Taylor, Jasmine) - not done
> - Fill out App form - not done
> - Research new speakers - done
> - Take away the fridge - not done
> - Get together after camp to sort out archive (along with Donald) - not done
> - Make a whenisgood for the archive party event - not done
> - Do a sort on the google drive after camp - npot done

Aoibhinn:
> - Make a post in gatekeepers about Club Carnival - done
> - Make a post on gatekeepers for PMSS helpers - done
> - Ask for club carnival volunteers - done
> - Get Shirts Panto info (along with Taylor) - 
> - Ask about putting our details on the master list - done

Taylor:
> - Make publisher flyer thing - not done
> - Print flyers on Monday - not done
> - Prepare float for club carnival - done
> - Draft an apology (along with Alaura, Jasmine) - not done
> - Talk to Irene about broken exit sign - delagated to Gavin
> - Get Panto info (along with Aoibhinn) - not done
> - Respond to after-hours access email - not done
> - Talk to each other to figure out what we can do with this project (along with Donald, Alistair) - done

Donald:
> - Add forms to database (free free to help) - not done
> - Make a new archive guide - not done
> - Get together after camp to sort out archive (along with Alaura) - not done
> - Talk to each other to figure out what we can do with this project (along with Taylor, Alistair) - done

Alistair:
> - Ask about location - done
> - Do Bunnings run for tape + furniture felt - got told to wait
> - Contact Chase for a price list - done by Taylor
> - Archive Ad Eva history - not done
> - Talk to each other to figure out what we can do with this project (along with Taylor, Donald) - done

Amelia:
> - Contact Enviro department - not done
> - Talk to Nadia about soft plastic recycling - not done

Jasmine:
> - Look into Unigames solo Mega-Game-esque events - not done
> - Draft an apology (along with Alaura, Taylor)
> - Make a list of things that you're doing so we can redistribute after the OGM - done, but we don't have access

Other:
> - (Everyone) Make a report for the OGM - done

## Gatekeepers
- Members that succesfully reaplied:
    - Josina Hyde
    - Annique Cockerill
    - Logan Frost
    - Merlin Hoskins
    - Declan Stocker
    - Steven Correia
    - Harry Trumble
    - William Corbett
    - Matthew Winslade
    - Szymon Zieba
    - Elanor Leman
    - Kyle Barrow
    - Jack Kay
    - Liam Prince
    - Kieran Brown
    - Jamine Sullivan
    - Jackie Shan

- New Gatekeepers
    - Josh Moncaster
    - Guinevere Sellner
    
- >Donald: Add forms to database (free free to help)

## Closed Meeting Resolutions:
- Vote to suspend the membership of James Blacker passes
    - If you have any questions or concerns about this process, please contact Alaura or Committee

## Agenda
### Usual Suspects:
####  Boardgames
- Board games night: 13th August
- Re-fresher-re-welcome!
- Organised by Amelia
- Next one to be run on the week of the 26th
    - >Colin: Organise a board games night for the week of the 26th

#### RPGs
- Stars Without Number one-shot
    - Did not run :-(
    - A series of unforntunate events
- 13th Age One-shot 
    - 21st of August at 5PM
    - Elly, Szymon, Winslade are GMs
    - >Elana: Organise one-shot EMP

#### Magic
- Still have to resolve the sealed league

#### Wargames
- We have a wargaming welcome event on the 9th August at 2PM!
- New player friendly!
- Come along if you want to learn more about wargames!
- Information on the facebook event

#### Fresher Campaigns
- Waiting for all the sign-ups from tomorrow!

#### Collabs:
- PMSS: 8th August
    - Colin has asked for gatekeeper volunteer

### Events:
#### Quiz Night [10th May]: 
- >Taylor: Check if we got Quiz money

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- >Alaura: Chat with Winslade about future scheduling
- >Jasmine: Look into Unigames solo Mega-Game-esque events a la Primarchs
- >Alaura: Go through Camp feedback and begin writing a handover
- >Taylor: Do a full financial breakdown of camp

#### [REDACTED] 2020:
- >Alaura: Book Manjedal for next year

#### OGM
- Happened
- Welcome Emerald to the OCM position!
- Discussion of additional OCM position happened, seemed generally positive

#### Club Carnival
- Happening!
- We have volunteers!
- Don't let that stop you from coming along to help out!
- >Taylor: Print flyers for tomorrow
- >Alaura: Respond to archeology about marquee

#### Winter Larp:
- We can no longer run a winter LARP in winter
- In the discussion with the Summer LARP though,  they discussed LARP training events
- Those can take over?
- In any case, Colin and Emerald are on it, planning for a once-a-month thing
- >Colin, Emerald: Sort out LARP Training events

#### Re-fresher Re-welcome:
- Amelia's gonna do a large-scale borrowing form
- And sort out event/invites after Club Carnival
- Also invite the general memberbase for friendship purposes
- Re-fresher-re-welcome: "Re-friends will be re-provided"

#### Relay for Life:
- Elana is current Team Captain
- Jim's Knowing shirt as potential fundraiser is discussed
- >Elana: Ask about extra donation tin
- >Elana: Inquire about battle tin with other clubs
- If you want sign up, bit.ly/Unigains19

#### MCW - Multicultral Week
- Email has been sent out about MCW
- >Aoibhinn: Organise MCW things

#### Summer LARP:
- Meeting has happened for that
- >Alistair: Put the minutes up for SLARP
- Taylor has come in as assistance
- Emerald is a rep now
- The subcommittee has been divided into three teams:
    - Writing
    - Props/set
    - Mechanics
- Assigning tasks, getting external people to help out
    
### Guild
- FilAus Incident:
    - >Taylor,Jasmine,Alaura: Draft an apology

- Tenancy allocations:
    - No updates
    >Taylor: Talk to Irene about broken exit sign

- Guild App
    - >Alaura: Fill out App form

- Elevator:
    - Taylor went to a meeting along with other Cameron Hall/Guild respresentives
    - Requested Guild to do costing for an elevator or equivalent solution
    - Request for costing be started within 2 weeks, actual costing to be completed by the end of September
        - At which point we start looking at a timeline and fundraiser 

### Room Update:
- Microwave:
    - Delayed to next week

- Speakers:
    - Alaura has done some research
    - Needs a budget, looking in the $200 range
    - Various options are discussed

- Soft plastic recycling:
    - Amelia has an email drafted still
    
- Gumtree:
    - Alaura still needs to pick up the fridge
    - >Alaura: Take away the fridge

- Fridge Whiteboard:
    - We have magnets!
    - It's mounted pretty well!

- Noodles:
    - Still need to get some double-sided tape
    - >Alistair: Do Bunnings run for tape + furniture felt

- Wargaming shelf
    - No updates

- Campaign whiteboard:
    - Been filled out with fancy writing - thanks Merlin!

- President's picture
    - Magnets for the filing cabnet are being got during the Bunnings Run

- Busy-Bee list:
    - Colin has made a very comprehensive list
    - Going to let committee review it
    - >Colin: Print a laminate busy-bee list

### Reimbursements:
- Pending
    - Taylor: $1000.02 for food run

### General Business:
- Embroidery:
    - No money is required from the club

- Handover:
    - >Jasmine: Make a list of things that you're doing so we can redistribute after the OGM

- New T-Shirts:
    - We should get new T-Shirt
    - >Taylor,Aoibhinn: Get Panto info

- Archives:
    - >Donald: Make a new archive guide
    - >Alaura+Donald: Get together after camp to sort out archive
    - >Alaura: Make a whenisgood for the archive party event
    - >Alaura: Do a sort on the google drive after camp

- Board games guide:
    - Still working on it at people's leisure

- Food run:
    - Was done
    - Next food run to happen by the 19th of August

- Campus Toilets:
    - Action is still being taken
    - Taylor is in the middle of drafting an email about it
    - Alaura is going to meet with Taco to talk about the keybearers policy

- Ad Eva
    - >Alistair: Archive Ad Eva history

- Optional membership cards
    - Jasmine needs to provide examples to Alistair

- Prof Comp
    - We have a group assigned to our proposal for a new website
    - Taylor, Donald, and Alistair are meeting with them this afternoon

- SOC Masterlist
    - Aoibhinn has asked for us to be added on

- Fridge Poster:
    - >Colin: Laminate and print fridge poster

- Reports:
    - >Donald: Post about reports in commitee group

- New meeting time:
    - >Alaura: Make new facebook events for commitee meeting

**Meeting closed**: 1:45PM

--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Book Manjedal for next year
> - Respond to archeology about marquee
> - Draft an apology (along with Taylor, Jasmine)
> - Fill out App form
> - Take away the fridge
> - Get together after camp to sort out archive (along with Donald)
> - Make a whenisgood for the archive party event
> - Do a sort on the google drive after camp
> - Make new facebook events for commitee meeting

Aoibhinn:
> - Organise MCW things
> - Get Panto info (along with Taylor)

Taylor:
> - Check if we got Quiz money
> - Do a full financial breakdown of camp
> - Print flyers for tomorrow
> - Draft an apology (along with Alaura, Jasmine)
> - Talk to Irene about broken exit sign
> - Get Panto info (along with Aoibhinn)

Donald:
> - Add forms to database (free free to help)
> - Make a new archive guide
> - Get together after camp to sort out archive (along with Alaura)
> - Post about reports in commitee group

Alistair:
> - Put the minutes up for SLARP
> - Do Bunnings run for tape + furniture felt
> - Archive Ad Eva history

Elana:
> - Organise one-shot EMP
> - Ask about extra donation tin
> - Inquire about battle tin with other clubs

Colin:
> - Organise a board games night for the week of the 26th
> - Sort out LARP Training events
> - Sort out LARP Training events (along with )
> - Print a laminate busy-bee list
> - Laminate and print fridge poster

Jasmine:
> - Look into Unigames solo Mega-Game-esque events a la Primarchs
> - Draft an apology (along with Alaura, Taylor)
> - Make a list of things that you're doing so we can redistribute after the OGM