# Unigames Committee Meeting #20 - 29/07/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Alistair
- Amelia
- Elana
- Jasmine

#### Apologies
- Colin
- Gavin

#### Absent
- none

**Meeting open**: 3:02PM 

## Reports:
### President's Report:
- Boy howdy is it a time waking up
- I've been doing work on LARP posters
- Thanks Alphabet for not clashing my lab with the OGM
- Heads-up: Desperation is forcing me to apply for full-time jobs, if that happens I will have to drop out
    - Hopefully it doesn't come to that
- Club Carnival has been booked

### Vice-President's Report:
- Back from Sweden
- Away for three weeks, and things haven't happened, can we get on that
- I'll be getting surgery end of next week so I'll be out of it then
- I have a sprained ankle, with some "gnarly bruises"
- **Gatekeepers**:
    - Gatekeeper application for after OGM going up soon
    - New fresher campaigns means new gatekeepers as well
    - >Aoibhinn: Make a post in gatekeepers about Club Carnival

### Treasurer's Report:
- **Account balance**: $3434.33
- I did jack shit, and then there was an oppurtunity for people to make us a new website for free
- So I did that
- Health Shenanigans™
- Grant stuff:
    - No email from grants folks, but we have the money
    - We got $1162.62

### Secretary's Report:
- I missed you all
- I haven't done much becuase I was recovering from having my appendix taken out
- I will be away for the OGM


### Librarian's Report:
- **Overdue items**: none
- I may have procrastinated a little
- It took me until two days ago to pay my SSAF
- I'm pretty sure I'm enrolled
- I emailed Paul from PMSS, they want to do a collab - 8th August
    - >Alistair: Ask about location
- Strikes have been reset

### Fresher Rep's Report:
- I have looked back and checked which Fresher games are still going
- Only got three not running
- I completely forgot Re-fresher-re-welcome was a thing
- That should go up soon
- We will be getting new members, please be good everyone

## Past action Items:
- Lost to the ages
    - Not really, just haven't been extracted from the last minutes yet

## Gatekeepers
- >Donald: Add forms to database (free free to help)

## Agenda
### Usual Suspects:
####  Boardgames
- Next board games night is after Re-Fresher-Re-Welcome
- Tuesday Week 3 - 13th August
- Amelia is running, Jasmine will help until today

#### RPGs
- Stars Without Number one-shot is Wednesday!
- GMs are Declan and Merlin!
- 13th Age next?
- Elana is on it - week 4?

#### Magic
- Still have to resolve the sealed league

#### Wargames
- Welcome Wargame event is on the 9th
- Targeted at new players, and people that don't know about Wargames
- Event is up

#### Fresher Campaigns
- Talked about already
- We're re-opening sign-ups for Fresher Campaigns with club carnival

#### Collabs:
- PMSS: 8th August
- >Aoibhinn: Make a post on gatekeepers for PMSS helpers
- Someone from UniAccess about large-scale borrowing, info has been sent to them

### Events:
#### Quiz Night [10th May]: 
- Needs confirmation from UCC that if the money is given to them, then the rest of the money can be distribution

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- >Alaura: Chat with Winslade about future scheduling
- >Jasmine: Look into Unigames solo Mega-Game-esque events
- >Alaura: Go through Camp feedback and begin writing a handover

#### OGM
- Happening this week, Friday @ 1PM
- >Everyone: Make a report for the OGM

#### Club Carnival
- >Taylor: Make publisher flyer thing
- >Taylor: Print flyers on Monday
- >Aoibhinn: Ask for club carnival volunteers
- >Taylor: Prepare float for club carnival

#### Winter Larp:
- Whoops, we forgot to do the EMP
- We need to rescehdule to at least a month from now
- Address this at next committee meeting, after OGM

#### Re-fresher Re-welcome:
- Happening Tuesday Week 3

#### Summer LARP:
- Meeting is being called for this week
- Alistair and Elana are our reps
    
### Guild
- FilAus Incident:
    - >Taylor,Jasmine,Alaura: Draft an apology

- Tenancy allocations:
    - No updates
    >Taylor: Talk to Irene about broken exit sign

- Guild App
    - Guild is making a new UWA app to promote things
    - Clubs can apply to be shown on here
    - >Alaura: Fill out App form

### Room Update:
- Microwave:
    - Decide at next meeting

- Speaker:
    - >Alaura: Research new speakers

- Soft plastic recycling:
    - Email has been drafted
    - >Amelia: Contact Enviro department
    - Also UniSFA does it as well, so we can maybe collaberate in that regard
    - >Amelia: Talk to Nadia about soft plastic recycling
    
- Gumtree:
    - Alaura needs to pick up the fridge
    - >Alaura: Take away the fridge

- Fridge Whiteboard:
    - Still need some strong magnets

- Noodles:
    - Still need to get some double-sided tape
    - >Alistair: Do Bunnings run for tape + furniture felt

- Wargaming shelf
    - No updates

- Campaign whiteboard:
    - Needs to be filled out still

- President's picture
    - Magnets for the filing cabnet are being got during the Bunnings Run

- Busy-Bee list:
    - Make sure to remove wedges and then put them back

### Reimbursements:
- Pending
    - Elana and Donald are getting paid for magic and food run respectively

### General Business:
- Embroidery:
    - >Alistair: Contact Chase for a price list

- Handover:
    - Jasmine is leaving. What stuff needs to be handed over?
    - >Jasmine: Make a list of things that you're doing so we can redistribute after the OGM

- New T-Shirts:
    - We should get new T-Shirt
    - >Taylor,Aoibhinn: Get Panto info

- Archives:
    - >Donald: Make a new archive guide
    - >Alaura+Donald: Get together after camp to sort out archive
    - >Alaura: Make a whenisgood for the archive party event
    - >Alaura: Do a sort on the google drive after camp

- Board games guide:
    - Still working on it at people's leisure

- Food run:
    - We need one before fresher welcome

- Campus Toilets:
    - Action is still being taken
    - Taylor is in the middle of drafting an email about it
    - >Taylor: Respond to after-hours access email

- Ad Eva
    - >Alistair: Archive Ad Eva history

- Optional membership cards
    - Jasmine has made some demo cards

- Prof Comp
    - We've given a project to some CompSci students to get a new website/database for free
    - Donald and Alistair are interested in helping out, Taylor being the main contact
    - We don't have to use it if it's not great
    - Should be good
    - >Taylor, Alistair, Donald: Talk to each other to figure out what we can do with this project

- SOC Masterlist
    - >Aoibhinn: Ask about putting our details on the master list

**Meeting closed**: 5:12PM

--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Draft an apology (along with Taylor, Jasmine)
> - Fill out App form
> - Research new speakers
> - Take away the fridge
> - Get together after camp to sort out archive (along with Donald)
> - Make a whenisgood for the archive party event
> - Do a sort on the google drive after camp

Aoibhinn:
> - Make a post in gatekeepers about Club Carnival
> - Make a post on gatekeepers for PMSS helpers
> - Ask for club carnival volunteers
> - Get Panto info (along with Taylor)
> - Ask about putting our details on the master list

Taylor:
> - Make publisher flyer thing
> - Print flyers on Monday
> - Prepare float for club carnival
> - Draft an apology (along with Alaura, Jasmine)
> - Talk to Irene about broken exit sign
> - Get Panto info (along with Aoibhinn)
> - Respond to after-hours access email
> - Talk to each other to figure out what we can do with this project (along with Donald, Alistair)

Donald:
> - Add forms to database (free free to help)
> - Make a new archive guide
> - Get together after camp to sort out archive (along with Alaura)
> - Talk to each other to figure out what we can do with this project (along with Taylor, Alistair)

Alistair:
> - Ask about location
> - Do Bunnings run for tape + furniture felt
> - Contact Chase for a price list
> - Archive Ad Eva history
> - Talk to each other to figure out what we can do with this project (along with Taylor, Donald)

Amelia:
> - Contact Enviro department
> - Talk to Nadia about soft plastic recycling

Jasmine:
> - Look into Unigames solo Mega-Game-esque events
> - Draft an apology (along with Alaura, Taylor)
> - Make a list of things that you're doing so we can redistribute after the OGM

Other:
> - (Everyone) Make a report for the OGM