# Unigames Committee Meeting #17 - 1/07/2019

#### Attending
- Alaura
- Aoibhinn
- Donald
- Amelia
- Elana
- Colin
- Jasmine

#### Apologies
- Taylor
- Alistair

#### Absent
- none

**Meeting open**: 3:15PM 

## Reports:
### President's Report:
- I have survived camp plague I think
- Though I haven't corrected my sleep schedule
- Camp was great
- Now that Camp's done, I guess I have to look at all of them "after camp" issues
- I looked at slime farms instead of looking at camp feedback. Whoops.

### Vice-President's Report:
- Alaura can look after herself, I promise
- I sent a lot of emails during the UniSFA committee meeting
- I also joined a new campaign and am slightly sick

### Treasurer's Report:
- **Account balance**: $1506.69
- RIP in sickness

### Secretary's Report:
- I am sick
- Sick-retary
- Camp was very fun, 10/10
- I put up a board games night
- Also guys prerelease is happening
- Also ball has been dropped with sealed league, but that will be corrected today

### Librarian's Report:
- **Overdue items**: Alistair (physically)
- So we need a new borrowing book
- That can happen today

### Fresher Rep's Report:
- I done fucked my sleep schedule
- Anxiety is happening

## Past action Items:
Alaura:
> - Double check with people who aren't staying the whole camp - done
> - Send numbers update to Manjedal - done
> - Make the attendee spreadsheet - done
> - Make a "what to bring" post - done
> - Bring steel and knife sharpener - done
> - Check camp supplies - done
> - Make a to-do list for start of camp - done
> - Book the meeting at GFC - not done
> - Research new speakers - WIP
> - Get together after camp to sort out archive (along with Donald) - later
> - Make an archive party event - later
> - Do a sort on the google drive after camp - later

Aoibhinn:
> - Print charactersheets for one-shots - done

Taylor:
> - Send Elana list of nWod GMs - not done
> - Do quiz night money calculations 
> - Do the camp shopping list - done
> - Check sales for Wednesday - done
> - Sort out camp float - done
> - Sort out snack voucher documentation - done
> - Bring Knives - done
> - Set the time - done
> - Talk to Irene about broken exit sign - not sure
> - Sort out the fridge - partially

Donald:
> - Add forms to database (free free to help) - not done
> - Organise board games night - done
> - Bring Teatowels - done
> - Make a new archive guide - not done
> - Get together after camp to sort out archive (along with Alaura) - later
> - Put new regulations on the website - nope
> - Make form available - nope

Alistair:
> - Execute fridge plan / order 66 - WIP

Amelia:
> - Check who's alive - not done
> - Buy a ream of paper - done
> - Contact Enviro department - WIP

Elana:
> - Organise nWoD or Stars Without Number one-shot - not done


## Gatekeepers
- >Donald: Add forms to database (free free to help)

## Agenda
### Usual Suspects:
####  Boardgames
- There is a board games event this Thursday at 12PM
- Be sure to come down!
- >Colin: Organise a new board games night for the week of the 15th
- Kate wants to donate a board game: *The Hobbit, The Defeat of Smaug*
    - Sounds good. Can we play it at the board games night this week?
    - >Aoibhinn: Send a reply to Kate

#### RPGs
- Aoibhinn will take over organisation of nWoD one-shot
- Happening next week
- >Aoibhinn: Contact GMs

#### Magic
- I got another box of WAR
- Next round of sealed league pairings will go up today
- Also: Prerelease this Sunday!
- Make sure to come down to that, it will be great!

#### Wargames
- Kyle has been doing polls
- They exist
- Escalation is at week 5

#### Fresher Campaigns
- Amelia has not checked in
- GMs probably have lost players, so another reallocation would probably be worth it

### Events:
#### Quiz Night [10th May]: 
- >Taylor: Do quiz night money calculations
- Still working on it
- Close to sorting it out

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- Final numbers 43 [citation needed]
- 15 have given feedback so far
- Feedback sparknotes from Jasmine:
    - Most people gave it a 4 or 5 out of 5
    - Only one was a 3
    - Briefing:
        - Make a list of dot points to go through
    - Events:
        - Feedback for more "camp-like" events
            - Spotlight, Murder in the Dark, etc.
        - More nailed down schedule for one-shots
        - LARP was good
        - Assasins was good
        - Quiz Night:
            - Be more clear about what bribes are accepted and what the point values for everything is
        - Debates were generally good
            - Few people suggesting a timer on them to prevent them going too long
    - Venue
        - Very high praise for the venue
        - People who interacted with the manjedal staff had negative interactions generally
        - People liked the venue more than Lesch
        - Showers were real nice
    - Primarchs
        - >Alaura: Chat with Winslade about future scheduling
        - Many pieces of mixed feedback about primarchs
        - Many suggestions that it should be its own things
        - Alternatives: 
            - Empires, run over many weeks and not at Camp
            - Mega-game-style, in the CCZ over a day
            - >Jasmine: Look into Unigames solo Mega-Game-esque events
    - Hygiene:
        - Some people got sick, suspicions were that dishes/cutlery wasn't washed properly.
        - Next time:
            - Have more signs up reminding people to use hot water when washing, and remind people to wash hands more often
    - >Alaura: Go through Camp feedback and begin writing a handover
    - Lots of feedback was discussed

#### OGM
- @ Friday Week 1 at 1PM
- >Alaura: Book the meeting at GFC
- >Alaura: Make an event for it

#### Winter Larp:
- >Everyone: Collect cardboard for making LARP armour
- Very casual LARP activites/tournament
- Weekend of week two, so that it's after club carnival

#### Summer LARP:
- Preliminary discussions with UniSFA about what to do with LARP are in progress, but no one has been assigned roles yet.
    
### Guild
- FilAus Incident:
    - Still no reply from FilAus
    - >Alaura,Jasmine: Draft an apology

- Tenancy allocations:
    - No updates
    >Taylor: Talk to Irene about broken exit sign

### Room Update:
- Speaker:
    - >Alaura: Research new speakers

- Soft plastic recycling:
    - Email has been drafted
    - >Amelia: Contact Enviro department
    - Also UniSFA does it as well, so we can maybe collaberate in that regard
    - >Amelia: Talk to Nadia about soft plastic recycling
    
- Gumtree:
    - Fridge has been purchased by Ed
    - Just need to be picked up

- Fridge Whiteboard:
    - Stronger magnets required

- Noodles:
    - We have foam for the pillar
    - Just needs to be attached
    - Need to get some double-sided tape

- Wargaming shelf
    - No updates

- Minis Box:
    - New IKEA boxes for the minis maybe?

- Campaign whiteboard 
    - Needs to be refreshed
    - Is going to be re-writted tonight

### Reimbursements:
- Pending
    - Donald: $150 for War of the Spark booster box
    - Winslade: $4 for paper towels
        - Will have to be a cash reimbursement

### General Business:
- Discord:
    - Committee needs to use the discord more
    - Colin is now a discord admin

- Archives:
    - >Donald: Make a new archive guide
    - Also, we need to move stuff from the google drive onto the archive
    - >Alaura+Donald: Get together after camp to sort out archive
    - >Alaura: Make a whenisgood for the archive party event
    - >Alaura: Do a sort on the google drive after camp

- Board games guide:
    - Now that camp is over, Colin is happy to put more of a concerted effort into it

- Food run:
    - We got stuff for the moment
    - We do need water

- Large scale borrowing
    - >Donald: Put new regulations on the website
    - >Donald: Make form available

- Campus Toilets:
    - Action is still being taken

**Meeting closed**: 5:12PM


--
#### Action Items:
Alaura:
> - Chat with Winslade about future scheduling
> - Go through Camp feedback and begin writing a handover
> - Book the meeting at GFC
> - Make an event for it
> - Draft an apology (along with Jasmine)
> - Research new speakers
> - Get together after camp to sort out archive (along with Donald)
> - Make a whenisgood for the archive party event
> - Do a sort on the google drive after camp

Aoibhinn:
> - Send a reply to Kate
> - Contact GMs

Taylor:
> - Do quiz night money calculations
> - Talk to Irene about broken exit sign

Donald:
> - Add forms to database (free free to help)
> - Make a new archive guide
> - Get together after camp to sort out archive (along with Alaura)
> - Put new regulations on the website
> - Make form available

Amelia:
> - Contact Enviro department
> - Talk to Nadia about soft plastic recycling

Jasmine:
> - Look into Unigames solo Mega-Game-esque events
> - Draft an apology (along with Alaura)

Other:
> - (Colin) Organise a new board games night for the week of the 15th
> - (Everyone) Collect cardboard for making LARP armour