# Unigames Committee Meeting #16 - 17/06/2019 #### Attending - Alaura - Aoibhinn - Taylor - Donald - Alistair - Amelia - Elana - Jasmine (via Discord) - Brett #### Apologies - Gavin #### Absent - none **Meeting open**: 3:07PM ## Reports: ### President's Report: - I don't know if I've done any of my action items - This morning was busy - Mostly been dealing with camp ### Vice-President's Report: - Doing little bits of camp prep for events - If people need help with things, I can help - Unless I'm watching all of the MatPat livestreams of Five Night's at Freddies ### Treasurer's Report: - **Account balance**: $3456.38 - *drops phone in toilet* - I spent 48 hours trying to get my phone fixed - So that slowed down a lot of stuff - Restore is in progress as we speak - Many thanks to Gozz for doing a fix - Did a food run with Gozz - It's large - $787.65 - Approved by committee ### Secretary's Report: - I am becoming 3d printing master ### Librarian's Report: - **Overdue items**: - I did the clark rubber run - They don't sell perspex at clark rubber - Been a bit out of it, but it's fine - I've suspended all long-term borrowing because problems - I decided I don't need to make a list because we're going to take all of them ### Fresher Rep's Report: - Still no news - >Amelia: Check who's alive ## Past action Items: Alaura: > - Make a spreadsheet of all attendees - doing > - Advertise final day of ticket sales - done > - Follow-up with people about day tickets - done > - Put up a carpool thread - done > - Do some preliminary research on new speakers - done > - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - done > - DO A CLARK RUBBER RUN (along with Alistair, Amelia) - done Aoibhinn: > - Be committee primarchs contact - done > - Put up the one-shot thread - done Taylor: > - Find out whose problem the fridge is - done, it's ours > - Contact people who have requested GozzFundMe assistance - done > - Talk to Irene about broken exit sign - not done > - Go through constition after Camp (along with Donald) - it's not after camp yet Donald: > - Add forms to database (free free to help) - not done > - Put up Magic advertising - probably not done > - Put new regulations on the website - not done > - Make form available - not done > - Go through constition after Camp (along with Taylor) - not after camp yet Alistair: > - DO A CLARK RUBBER RUN (along with Alaura, Amelia) - done Amelia: > - Contact Enviro department - not done > - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - done > - DO A CLARK RUBBER RUN (along with Alaura, Alistair) - done Jasmine: > - Put up debate advertising - not done Other: > - (SomeonefromLARP) Put up LARP advertising - not done > - (QuizPeople) Do the quiz - starting ## Gatekeepers - >Donald: Add forms to database (free free to help) ## Agenda ### Usual Suspects: #### Boardgames - Had event, wasn't well atteneded, played all of the new games except Spirit Island - Next one should probably be run during the day, after camp - Week after camp - >Donald: Organise board games night #### RPGs - One-shot is tonight! - GMs are Lewis and Winslade! - nWoD as next system? - >Taylor: Send Elana list of nWod GMs - >Elana: Organise nWoD or Stars Without Number one-shot #### Magic - Next sealed league week has started - But - We have no WAR packs - Donald can grab some tomorrow, but won't be able to get them to Uni until Wednesday - Extending sealed league by a week until 1st July to account for Camp #### Wargames - Escalation is back on for people that want to - Kyle is happy to help teach - Contact Kyle to learn more #### Fresher Campaigns - RIP in exams freshers ### Events: #### Quiz Night [10th May]: - >Taylor: Do quiz night money calculations - Just waiting on that #### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: - Currently at 39 sign-ups, pretty good! - >Alaura: Double check with people who aren't staying the whole camp - >Alaura: Send numbers update to Manjedal - >Taylor: Do the camp shopping list - Camp Finances - Numbers will go in today - >Alaura: Make the attendee spreadsheet - Should be good money wise - >Taylor: Check sales for Wednesday - >Taylor: Sort out camp float - >Taylor: Sort out snack voucher documentation - Advertising: - Aoibhinn made a few posts - Quiz Night, Magic, LARP, Debating posts still need to go up - >Alaura: Make a "what to bring" post - Quiz is being worked on - LARP should be good - Committee needs to bring: - Speakers - Downloaded versions of stupid music to wake people up - Esky - >Donald: Bring Teatowels - >Taylor: Bring Knives - >Alaura: Bring steel and knife sharpener - >Amelia: Buy a ream of paper - >Aoibhinn: Print charactersheets for one-shots - Firewood? - And my axe! - Committee plan: - Gozz's Car (food): - Taylor - Brett's Car (food): - Brett - Donald - Meeting at Coles Biford at (???11AM???) - >Taylor: Set the time - Aoibhinn's Car (games+supplies): - Alistair - Aoibhinn - Amelia's Car (games+supplies): - Amelia - Alaura - Elana is in one of those cars - Arrive at Uni at 11AM - Leave from Uni at 1:30PM - >Alaura: Check camp supplies - >Alaura: Make a to-do list for start of camp #### OGM - @ Friday Week 1 at 1PM - >Alaura: Book the meeting at GFC #### Winter Larp: - We'll start organising this after Camp #### Harry Potter LARP: - Nothing else has happened ### Guild - FilAus Incident: - Still no reply from FilAus - Tenancy allocations: - No updates >Taylor: Talk to Irene about broken exit sign ### Room Update: - Speaker: - >Alaura: Research new speakers - Soft plastic recycling: - Email has bee drafted - >Amelia: Contact Enviro department - Gumtree: - The fridge is ours again - yay? - >Taylor: Sort out the fridge - Fridge Whiteboard: - Alistair has a plan - >Alistair: Execute fridge plan / order 66 - Noodles: - We have foam for the pillar - Just needs to be attached - Wargaming shelf - No updates - Minis Box: - The box got knocked down, and some minis got damaged - Holiday problem ### Reimbursements: - Pending - Gozz: $787.65 for Food Run - Amelia: $62.80 for Clark Rubber run - Winslade: $4 for paper towels - Will have to be a cash reimbursement ### General Business: - Archives: - We need a new archive instruction set - >Donald: Make a new archive guide - Also, we need to move stuff from the google drive onto the archive - >Alaura+Donald: Get together after camp to sort out archive - >Alaura: Make an archive party event - >Alaura: Do a sort on the google drive after camp - Board games guide: - Low priority - People are still busy - After camp - Food run: - Did one - Large scale borrowing - >Donald: Put new regulations on the website - >Donald: Make form available - Campus Toilets: - Action is still being taken **Meeting closed**: 4:45PM -- #### Action Items: Alaura: > - Double check with people who aren't staying the whole camp > - Send numbers update to Manjedal > - Make the attendee spreadsheet > - Make a "what to bring" post > - Bring steel and knife sharpener > - Check camp supplies > - Make a to-do list for start of camp > - Book the meeting at GFC > - Research new speakers > - Get together after camp to sort out archive (along with Donald) > - Make an archive party event > - Do a sort on the google drive after camp Aoibhinn: > - Print charactersheets for one-shots Taylor: > - Send Elana list of nWod GMs > - Do quiz night money calculations > - Do the camp shopping list > - Check sales for Wednesday > - Sort out camp float > - Sort out snack voucher documentation > - Bring Knives > - Set the time > - Talk to Irene about broken exit sign > - Sort out the fridge Donald: > - Add forms to database (free free to help) > - Organise board games night > - Bring Teatowels > - Make a new archive guide > - Get together after camp to sort out archive (along with Alaura) > - Put new regulations on the website > - Make form available Alistair: > - Execute fridge plan / order 66 Amelia: > - Check who's alive > - Buy a ream of paper > - Contact Enviro department Elana: > - Organise nWoD or Stars Without Number one-shot