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2019 ¶

Attending ¶

Alaura
Aoibhinn
Taylor
Donald
Alistair
Amelia
Elana
Jasmine (via Discord)
Brett

Apologies ¶

Gavin

Absent ¶

none

Meeting open: 3:07PM

Reports: ¶

President's Report: ¶

I don't know if I've done any of my action items
This morning was busy
Mostly been dealing with camp

Vice-President's Report: ¶

Doing little bits of camp prep for events
If people need help with things, I can help
Unless I'm watching all of the MatPat livestreams of Five Night's at Freddies

Treasurer's Report: ¶

Account balance: $3456.38
drops phone in toilet
I spent 48 hours trying to get my phone fixed
So that slowed down a lot of stuff
Restore is in progress as we speak
Many thanks to Gozz for doing a fix
Did a food run with Gozz
- It's large
- $787.65
- Approved by committee

Secretary's Report: ¶

I am becoming 3d printing master

Librarian's Report: ¶

Overdue items:
I did the clark rubber run
They don't sell perspex at clark rubber
Been a bit out of it, but it's fine
I've suspended all long-term borrowing because problems
I decided I don't need to make a list because we're going to take all of them

Fresher Rep's Report: ¶

Still no news
>Amelia: Check who's alive

Past action Items: ¶

Alaura:

Make a spreadsheet of all attendees - doing

Advertise final day of ticket sales - done

Follow-up with people about day tickets - done

Put up a carpool thread - done

Do some preliminary research on new speakers - done

Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - done

DO A CLARK RUBBER RUN (along with Alistair, Amelia) - done

Aoibhinn:

Be committee primarchs contact - done

Put up the one-shot thread - done

Taylor:

Find out whose problem the fridge is - done, it's ours

Contact people who have requested GozzFundMe assistance - done

Talk to Irene about broken exit sign - not done

Go through constition after Camp (along with Donald) - it's not after camp yet

Donald:

Add forms to database (free free to help) - not done

Put up Magic advertising - probably not done

Put new regulations on the website - not done

Make form available - not done

Go through constition after Camp (along with Taylor) - not after camp yet

Alistair:

DO A CLARK RUBBER RUN (along with Alaura, Amelia) - done

Amelia:

Contact Enviro department - not done

Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - done

DO A CLARK RUBBER RUN (along with Alaura, Alistair) - done

Jasmine:

Put up debate advertising - not done

Other:

(SomeonefromLARP) Put up LARP advertising - not done

(QuizPeople) Do the quiz - starting

Gatekeepers ¶

>Donald: Add forms to database (free free to help)

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Had event, wasn't well atteneded, played all of the new games except Spirit Island
Next one should probably be run during the day, after camp
Week after camp
>Donald: Organise board games night

RPGs ¶

One-shot is tonight!
GMs are Lewis and Winslade!
nWoD as next system?
>Taylor: Send Elana list of nWod GMs
>Elana: Organise nWoD or Stars Without Number one-shot

Magic ¶

Next sealed league week has started
But
We have no WAR packs
Donald can grab some tomorrow, but won't be able to get them to Uni until Wednesday
Extending sealed league by a week until 1st July to account for Camp

Wargames ¶

Escalation is back on for people that want to
Kyle is happy to help teach
Contact Kyle to learn more

Fresher Campaigns ¶

RIP in exams freshers

Events: ¶

Quiz Night [10th May]: ¶

>Taylor: Do quiz night money calculations
Just waiting on that

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]: ¶

Currently at 39 sign-ups, pretty good!
>Alaura: Double check with people who aren't staying the whole camp
>Alaura: Send numbers update to Manjedal
>Taylor: Do the camp shopping list
Camp Finances
- Numbers will go in today
- >Alaura: Make the attendee spreadsheet
- Should be good money wise
- >Taylor: Check sales for Wednesday
- >Taylor: Sort out camp float
- >Taylor: Sort out snack voucher documentation
Advertising:
- Aoibhinn made a few posts
- Quiz Night, Magic, LARP, Debating posts still need to go up
- >Alaura: Make a "what to bring" post
- Quiz is being worked on
- LARP should be good
Committee needs to bring:
- Speakers
- Downloaded versions of stupid music to wake people up
- Esky
- >Donald: Bring Teatowels
- >Taylor: Bring Knives
- >Alaura: Bring steel and knife sharpener
- >Amelia: Buy a ream of paper
- Aoibhinn: Print charactersheets for one-shots
- Firewood?
- And my axe!
Committee plan:
- Gozz's Car (food):
  - Taylor
- Brett's Car (food):
  - Brett
  - Donald
- Meeting at Coles Biford at (???11AM???)
- Taylor: Set the time
- Aoibhinn's Car (games+supplies):
  - Alistair
  - Aoibhinn
- Amelia's Car (games+supplies):
  - Amelia
  - Alaura
- Elana is in one of those cars
- Arrive at Uni at 11AM
- Leave from Uni at 1:30PM
- >Alaura: Check camp supplies
- >Alaura: Make a to-do list for start of camp

OGM ¶

@ Friday Week 1 at 1PM
>Alaura: Book the meeting at GFC

Winter Larp: ¶

We'll start organising this after Camp

Harry Potter LARP: ¶

Nothing else has happened

Guild ¶

FilAus Incident:
- Still no reply from FilAus
Tenancy allocations:
- No updates >Taylor: Talk to Irene about broken exit sign

Room Update: ¶

Speaker:
- >Alaura: Research new speakers
Soft plastic recycling:
- Email has bee drafted
- >Amelia: Contact Enviro department
Gumtree:
- The fridge is ours again
- yay?
- >Taylor: Sort out the fridge
Fridge Whiteboard:
- Alistair has a plan
- >Alistair: Execute fridge plan / order 66
Noodles:
- We have foam for the pillar
- Just needs to be attached
Wargaming shelf
- No updates
Minis Box:
- The box got knocked down, and some minis got damaged
- Holiday problem

Reimbursements: ¶

Pending
- Gozz: $787.65 for Food Run
- Amelia: $62.80 for Clark Rubber run
- Winslade: $4 for paper towels
  - Will have to be a cash reimbursement

General Business: ¶

Archives:
- We need a new archive instruction set
  - >Donald: Make a new archive guide
- Also, we need to move stuff from the google drive onto the archive
- >Alaura+Donald: Get together after camp to sort out archive
- >Alaura: Make an archive party event
- >Alaura: Do a sort on the google drive after camp
Board games guide:
- Low priority
- People are still busy
- After camp
Food run:
- Did one
Large scale borrowing
- >Donald: Put new regulations on the website
- >Donald: Make form available
Campus Toilets:
- Action is still being taken

Meeting closed: 4:45PM

Action Items: ¶

Alaura:

Double check with people who aren't staying the whole camp

Send numbers update to Manjedal

Make the attendee spreadsheet

Make a "what to bring" post

Bring steel and knife sharpener

Check camp supplies

Make a to-do list for start of camp

Book the meeting at GFC

Research new speakers

Get together after camp to sort out archive (along with Donald)

Make an archive party event

Do a sort on the google drive after camp

Aoibhinn:

Print charactersheets for one-shots

Taylor:

Send Elana list of nWod GMs

Do quiz night money calculations

Do the camp shopping list

Check sales for Wednesday

Sort out camp float

Sort out snack voucher documentation

Bring Knives

Set the time

Talk to Irene about broken exit sign

Sort out the fridge

Donald:

Add forms to database (free free to help)

Organise board games night

Bring Teatowels

Make a new archive guide

Get together after camp to sort out archive (along with Alaura)

Put new regulations on the website

Make form available

Alistair:

Execute fridge plan / order 66

Amelia:

Check who's alive

Buy a ream of paper

Contact Enviro department

Elana:

Organise nWoD or Stars Without Number one-shot