# Unigames Committee Meeting #14 - 03/06/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Alistair
- Amelia
- Elana
- Jasmine

#### Apologies
- Brett
- Gavin

#### Absent
- none

**Meeting open**: 3:08PM 

## Reports:
### President's Report:
- Did nothing but managed an emotional breakdown
- Also got my hair dyed
- Unrelated
- Thank you for everyone that picked up some of my action items 

### Vice-President's Report:
- Sent out some emails
- Did some action items
- Made a post about early-bird tickets ending
- Sign-ups spiked
- My dental surgery is high-risk as it turns out

### Treasurer's Report:
- **Account balance**: $2495.79
- I cleared all my browser tabs
- I am down to four
- My phone still has 178 tabs open though
- I did not much and then a lot
- Grants was submitted
- Freezer was sold
- 32 camp tickets sold so far, which is very nice
- Withdrawels still hasn't been processed yet
- Deposits would be happening today but it's a public holiday

### Secretary's Report:
- Nothing much has happened
- Sealed league fortnight #2 has started
- 4 new people have joined
- It's been cool

### Librarian's Report:
- **Overdue items**: Yeah, Dixit and Codenames are overdue.
    - I wonder who borrowed them
    - *glares at Alaura*
- Book buy has been done
- Spirit Island is really neat
- Cover for the wargaming shelf is gonna be hard, because sizes are difficult
- New item from the book buy:
    - Modern Age
    - Warhammer Fantasy 4th Edition
    - 2x Keyforge Decks
    - The Resistance
    - Spirit Island
    - Tortuga (will arrive next week)
    - Go Cuckoo

### Fresher Rep's Report:
- Hi hello
- No drama
- Everything is good
- CoolMathGames is shutting down in 2020 and now I'm sad

## Past action Items:
Alaura:
> - Make schedules hype posts - done
> - Email Manjedal - Aoibhinn did it
> - Find out when Club Carnival is (along with Amelia, Jasmine) - 16th August
> - Email FilAus about apology - Aoibhinn did it, no reply
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - has not occurred

Taylor:
> - Do a deposit - happening tomorrow
> - Do the semester grants - done
> - Get Quizmittee to release feedback form (along with Alistair) - was passed on

Donald:
> - Add forms to database (free free to help) - not done
> - Send out email about Camp - not done
> - Email relevent club about loft cupboard - done, no reply
> - Put new regulations on the website - not done
> - Make form available - not done

Alistair:
> - Get Quizmittee to release feedback form (along with Taylor) - not done
> - Look into making a small door for the shelf - done
> - Do research for game swap. - done
> - Contact UniSFA re. Summer Larp (along with Elana) - not done

Amelia:
> - Find out when Club Carnival is (along with Alaura, Jasmine) - done
> - Contact Enviro department - not done
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - not done

Elana:
> - Organise the next one-shot after exams - not done yet
> - Contact UniSFA re. Summer Larp (along with Alistair) - not done

Brett:
> - Organise a board games night for after the 8th June - not done

Jasmine:
> - Find out when Club Carnival is (along with Alaura, Amelia) - done

## Gatekeepers
- >Donald: Add forms to database (free free to help)

## Agenda
### Usual Suspects:
####  Boardgames
- Board Games night theme: the new board games from the book buy
- >Brett: Organise a board games night for after the 8th June
- >Alistair: Update Libib with new games

#### RPGs
- One of the games happened, there were three players and they had fun
- It sounded wild, they were racing raptors
- Next one-shot: Maybe Dark Heresy 2 to help with Primarchs lore
    - Dark Heresy 2, Warhammer Fantasy, Rogue Trader, Black Crusade
- >Elana: Organise the next one-shot after exams

#### Magic
- Sealed league fortnight 2 has begun!
- Players get a new pack now, it's great.
- Reminder: you can get any pack that Unigames has!
- (please take our M19)

#### Wargames
- Kyle continues to do things
- Thanks Kyle

#### Fresher Campaigns
- Eh, we're all good
- No drama
- No-one responds to Amelia, RIP

### Events:
#### Quiz Night [10th May]: 
- No meeting has happened yet to resolve finances
- >Alistair: Release feedback form
- >Jasmine: Update google form

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- Early-bird tickets have ended
- We've sold 32 tickets so far
- Finances:
    - So Manjedal is weird with invoices
    - Alaura is going to call them tomorrow with:
        - Can we give them a numbers update on the 17th?
        - What's the deal with people that don't stay overnight?
    - >Alaura: Make a contingency plan for early check-in
- >Taylor: Do camp food budget
- >Taylor: Check drinks specials before Camp
- Cars: 
    - Gozz's and Brett's car are on food duty
    - Amelia and Aoibhinn's are on board games duty
- Things to get from room:
    - Board games
    - Stationary
    - Minis
    - Character sheets
    - Whiteboards
    - Camp Supplies (check and let food team know what to buy)
    - Magic
    - LARP noodles + supplies
    - Battlemaps
    - Painting supplies
    - Jackie
    - Printing:
        - Hard copies of info packs, maps, itinerary, etc. because we won't have internet there.
- >Amelia: Get ream of paper for Camp
- >Donald: Pull this list out for easy committee access

#### Winter Larp:
- Club Carnival is on the 6th of August, which means Winter Larp is on 10th or 11th August.

#### Harry Potter LARP:
- *radio silence from Jasmine*
    
### Guild
- FilAus Incident:
    - FilAus has been emailed, no reply

- Tenancy allocations:
    - Telethon got back to me
    - Not our problem any more
    - Loft cabinet's club still has not responded
    - >Donald: Contact Tenancy re. loft cabinet

>Taylor: Talk to Irene about broken exit sign

### Room Update:
- Soft plastic recycling:
    - >Amelia: Contact Enviro department
    
- Gumtree:
    - We sold a freezer for $60!
    - They paid in cold hard cash
    - *no-one laughed at Donald's joke* :-(
    - >Taylor: Put up a new ad for just the fridge

- Fridge Whiteboard:
    - >Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

- Noodles:
    - See above

- Wargaming shelf
    - See librarian's report

### Reimbursements:
- Pending
    - Brett: $966.70 for food run
    - Donald: $320 for War of the Spark Boosters
    - Alistair ($1,153.71 total): 
        - $35.61 for paints
        - $160 for War of the Spark box
        - $630 for Prerelease
        - $328.10 for the Book BUy
    - Winslade: $4 for paper towels
        - Will have to be a cash reimbursement.
    - Manjedal:
        - >Taylor: Pay Manjedal
- Completed:
    - Gozz: $6 for Bunnings run

### General Business:
- Board games guide:
    - Low priority
    - People are still busy
    - After exams

- Food run:
    - Taylor is planning to do a food run this week

- Book buy: 
    - We got the things!
    - Tortuga is still coming.
    
- Large scale borrowing
    - >Donald: Put new regulations on the website
    - >Donald: Make form available
 
- Game swaps:
    - Alistair did the research
    - Committe has decided to not make the swap
    - >Alaura: Let person know that swap isn't happening

- Campus Toilets:
    - Action is still being taken

**Meeting closed**: 4:44PM

--
#### Action Items:
Alaura:
> - Make a contingency plan for early check-in
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)
> - Let person know that swap isn't happening

Taylor:
> - Do camp food budget
> - Check drinks specials before Camp
> - Talk to Irene about broken exit sign
> - Put up a new ad for just the fridge
> - Pay Manjedal

Donald:
> - Add forms to database (free free to help)
> - Pull this list out for easy committee access
> - Contact Tenancy re. loft cabinet
> - Put new regulations on the website
> - Make form available

Alistair:
> - Update Libib with new games
> - Release feedback form

Amelia:
> - Get ream of paper for Camp
> - Contact Enviro department
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)

Elana:
> - Organise the next one-shot after exams

Brett:
> - Organise a board games night for after the 8th June

Jasmine:
> - Update google form