# Unigames Committee Meeting #11 - 13/05/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Alistair (late)
- Amelia
- Brett
- Elana

#### Apologies
- Jasmine
- Gavin

#### Absent
- none

**Meeting open**: 3:10PM 

## Reports:
### President's Report:
- Due to being held hostage, I wasn't able to put up the camp stuff
- Working on that literally right now
- Quiz Night was a roaring success! (we won)
- I run an unofficial UniSFA goes to Detective Pikachu!

### Vice-President's Report:
- Remember to vote kiddos
- Quiz Night happened and is almost over
- Spent most of the week working on that
- Going to be away for two weeks in July

### Treasurer's Report:
- **Account balance**: $3468.43
- Deposits have gone in, withdrawels are pending.
- We have a buncgh of quiz money in our money box.
- Also I did a bunch of quiz stuff
- Finally did that OfficeWorks run.
- Spent about $100, but we should be stocked up for the next few years.
- Also did some cupboard stuff.
- There are a few action items I haven't done.
- >Taylor: Get started on the Grant

### Secretary's Report:
- Quiz was good
- I made a poster for sealed league.
- Apart from that, nothing else to report.

### Librarian's Report:
- **Overdue items**: Agricola is overdue
- Book buy is on Saturday

### Fresher Rep's Report:
- No drama at the moment
- The fresher tables at the quiz were tragically goth.
- We didn't come last!

## Past action Items:
Alaura:
> - Try and organise a Cameron Hall first aid course - not done
> - Communicate this to Ben Richardson - done

Aoibhinn:
> - Make Gavin a gatekeeper - done
> - Follow-up on people who didn't give apologies - done
> - Find out UniSFA + Winter Larp - done

Taylor:
> - Double check quiz night numbers and email Tav with those numbers - done
> - Hype prizes - done
> - Buy envelopes for Camp payments - done
> - Finalise camp ticket selling procedure - done
> - Get wedges for the freezer - done
> - Refresh Gumtree ads - not done
> - Put a label on the wargaming shelf - not done
> - Contact a member about behaviour - done

Donald:
> - Add forms to database (free free to help) - not done
> - Schedule post for sealed league - done
> - Figure out mailing lists - not done
> - Make large scale borrowing form - done

Alistair:
> - Look into making a small door for the shelf - not done
> - Do research for game swap - not done

Amelia:
> - Contact Enviro department - not done

Other:
> - (Everyone) Read the minutes of the Larp meeting - mixed
> - (Everyone) fill out whenisgood for bookbuy - done

## Gatekeepers
- >Donald: Add forms to database (free free to help)

## Agenda
### Usual Suspects:
####  Boardgames
- We ran the collab with Classics!
- They thought it was a good event
- We didn't have many Gatekeepers there though
- Brett was the only one that knew how to play certain games
- >Donald: Organise boardgames night for next week

#### RPGs
- There was meant to be a Numenera/The Strange one-shot this week
- However, chief organisor Jasmine has become very sick, so it's become stuck in limbo a bit.
- Elana is going to organise a Numenera one-shot for Study Week (week 13)
- >Elana: Organise Numenera one-shot (get help from Jasmine if need be)

#### Magic
- Sealed league sign-ups start tomorrow!
- Actual league will start Monday
- We still have to return/pay Tactics

#### Wargames
- Painting day happened on Wednesday
- We had a few people turn up
- Kyle is organising a 40K thing at the moment.
- An event has been made for it

#### Fresher Campaigns
- Everything is fine

### Events:
#### Quiz Night [10th May]: 
- It went real well!
- We sold 114 tickets, but will have to double check those numbers
- Seemed to go well
- Wrap-up meeting is being scheduled
- Waiting on Tav invoice before full finance breakdown can be made
- Feedback is generally good, although the Tav did poison someone
- Everything else will be discussed at the wrap-up meeting.
- There might be two wrap-up meetings.

#### CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:
- Camp event is up!
- Please invite everyone you can!
- Tickets will go on sale tonight!
- Poster will get done tonight and printed tomorrow!
- Camp quiz was discussed - who is organising etc.
- (Steven comes in the room and starts selling Panto tickets)
- >Alaura: Message Jasmine to find out what's happening
- Quiz: Taylor, Amelia, Jasmine, Brett
- LARP: Amelia, Elana
- >Aoibhinn: Reallocate Saturday RSA
- We got an email from Manjedal, asking which activites we want them to run
    - lol none of them please
- Contact committeee if:
    - You want a single-day ticket
    - You have information you don't want documented on paper
    - You can't make it to the clubroom and still want to buy a ticket

#### Harry Potter LARP:
- No updates, trying to get a meeting organised

#### Winter Larp:
- UniSFA isn't running it, because they're running other events
- Aoibhinn thinks it is a good event for teaching new committee members how to run events
- Dates: sometime in July or August
- Current reps: Amelia + Alaura
    
### Guild
- FilAus Incident:
    - Minutes have gone out for the meeting
    - We need to write an apology

- Tenancy allocations:
    - Talked to Taco at the tenancy meeting
    - We have swapped from cupboard 4 to cupboard 1 in the loft
    - We need to get in contact with the previous owners of them to organise stuff.
    - Re. Telethon club cupboard swap, they are happy with swapping. However, CH8 is currently occupied by the French club, and Donald has had not much luck in contacting them.
    - Alaura has sent an email to Taco to officiate the swap, and asked them for advice in contacting French club and the previous occupant of Loft cupboard 1.

- Tenancy meeting:
    - Lightbulbs in loft and fire escape being looked at
    - Another round of testing/tagging is happening
        - We have a new Fridge/Freezer that needs to be tagged
    - Skirting board was brought up
        - They said they'll get on that, but it's not a huge priority
    - Elevator subcommittee is being made
        - They're looking into updating the third floor of guild

### Room Update:
- Soft plastic recycling:
    - Was brought up at the Tenenacy meeting
    - >Amelia: Contact Enviro department

- Fridge:
    - Wedges for the fridge/freezer are installed
    - So they won't roll forward anymore
    
- Gumtree:
    - >Taylor: Refresh Gumtree ads

- Fridge Whiteboard:
    - So our fridge is curved
    - So we can't fit the whiteboard on it
    - Whoops
    - >Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

- Noodles:
    - See above

- Wargaming shelf
    - Taylor has put a label on the shelf
    - >Alistair: Look into making a small door for the shelf.

### Reimbursements:
- Pending
    - Taylor: $54.00 for Quiz prizes
    - Taylor: $100ish for Officeworks run
    - Gozz: $6 for Bunnings run
    - Donald: $785.77 for food run
    - Alistair: $35.61 for paints
        - Waiting until book buy
    - Winslade: $4 for paper towels
        - Will have to be a cash reimbursement.
- Happened
    - Brett: $12 for whiteboard

### General Business:
- Board games guide:
    - Yeah nobody did that
    - People were busy

- Food run:
    - Another one needs to happen
    - Needing water

- Seperate mailing lists:
    - >Donald: Figure out mailing lists.
    - Donald is going to dig around and see what's going wrong.

- Book buy: 
    - Happening Saturday 1PM
    
- Large scale borrowing
    - New regulations are posted below.
    - Form is drawn up.
```
- Large-scale borrowing
- If a club or individual would like to borrow a large quantity of games for an event, a seperate borrowing procedure can be followed.
		- Two weeks prior to the event, the individual (or an individual acting on the borrowing club's behalf) borrowing the games must fill out a "Large-scale borrowing form". The borrower should include the details of the event, contact information, and a list of games they would like to borrow. This form should then be submitted to the Librarian.
		- Upon receiving this form, the Librarian will contact the borrower to arrange borrowing logistics, such as pick-up date, due-date, available games, and so on.
		- The form will be kept to document the borrowing of these games, and will be signed by the borrower when borrowing these games and upon their return.
```
 

- Donated games:
    - Edward Kamnman has requested to donate "The Mind"
    - A neat 2-4 player game, similar to Hanabi and Magic Maze
    - Committee has accepted this donation

- Game swaps:
    - >Alistair: Do research for game swap.

- Unigames goes to Panto
    - Happening 25th May - Saturday!
    - >Amelia: Make Unigames goes to Panto


**Meeting closed**: 4:32PM

--
#### Action Items:
Alaura:
> - Message Jasmine to find out what's happening
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)

Aoibhinn:
> - Reallocate Saturday RSA

Taylor:
> - Get started on the Grant
> - Refresh Gumtree ads

Donald:
> - Add forms to database (free free to help)
> - Organise boardgames night for next week
> - Figure out mailing lists.

Alistair:
> - Look into making a small door for the shelf.
> - Do research for game swap.

Amelia:
> - Contact Enviro department
> - Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)
> - Make Unigames goes to Panto

Elana:
> - Organise Numenera one-shot (get help from Jasmine if need be)