# Unigames Committee Meeting #10 - 06/05/2019

#### Attending
- Alaura (late)
- Aoibhinn
- Taylor (late)
- Donald
- Alistair
- Amelia
- Brett
- Jasmine
- Elana

#### Apologies
- Gavin

#### Absent
- none

**Meeting open**: 3:14PM 

## Reports:
### President's Report:
- I don't know what's wrong with me, but I'm really struggling to get dates/times right
- Camp meeting went well - our EMP was the best they'd seen all year.
- Meeting with SOC also went well

### Vice-President's Report:
- Busy bee happened
- Currently going through who attended and didn't attend
- Camp EMP is approved, which means we can talk about Camp!
- I have joined two more campaigns
- Mostly been busy with Panto

### Treasurer's Report:
- **Account balance**: $2268.43
- I picked up prizes from Tactics and withdrew from a unit today
- Been horrendously sick
- Shilled a bunch of quiz night tickets
- I may be late, but Alaura is later, so I'm sitting at the head of the table

### Secretary's Report:
- Nothing to report
- Oh yeah we did a food run
- Pay me please
- I also did some regulation writing

### Librarian's Report:
- **Overdue items**: No.
- Come to the quiz night
- No items are overdue
- Books

### Fresher Rep's Report:
- Hi
- I've made two whole fresher tables for the Quiz Night
- We're all going to be Emo themed

## Past action Items:
Aoibhinn:
> - Train Logan in the gatekeeper ways - done

Elana:
> - Make another painting day for Wednesday 8th. - done

Jasmine:
> - Organise GMs for Week 11 one-shot. - list has been made


## Gatekeepers
- >Donald: Add forms to database (free free to help)
- Someone accidentally left a $10 note in the yellow box.
- Some gatekeepers did not send apologies for the busy bee.
- >Aoibhinn: Make Gavin a gatekeeper
- >Aoibhinn: Follow-up on people who didn't give apologies.

## Agenda
### Usual Suspects:
####  Boardgames
- Classics society board games tonight!
- UWADU's night went well, fun times were had.

#### RPGs
- Week 11 One-Shot feat. Numenera and The Strange
- Jasmine has a list of GMs to contact.

#### Magic
- Prerelease stuff has not yet been returned
- Sealed league post will be scheduled to go out tomorrow
- >Donald: Schedule post for sealed league

#### Wargames
- Painting day happening on Wednesday
- No other updates

#### Fresher Campaigns
- Everything is fine

### Events:
#### Quiz Night [10th May]: 
- Come to quiz night!
- Fresher tables have been bought.
- Tickets sales are great!
- Online sales are happening as well.
- >Taylor: Double check quiz night numbers and email Tav with those numbers
- >Taylor: Hype prizes
- Prizes have been acquired from Tactics.

#### CAMP - Fiends and Fae (Redacted) [21st-24th June]:
- Camp has been approved!
- Info pack is being updated
- Sign-up forms are ready to go out
- >Taylor: Buy envelopes for Camp payments
- >Taylor: Finalise camp ticket selling procedure.

#### Harry Potter LARP:
- We had a meeting, ran by the Soc treasurer
- Right now the Lion Nathan grant (which is what we were kinda relying on) has no funding.
- They are looking for additional sponsors to help fund that.
- We could do some fundraising? (Sausage sizzle, bake sales, etc.)
- >Everyone: Read the minutes of the Larp meeting

### Guild
- FilAus Incident:
    - We've had a meeting
    - Resolution is: Unigames and FilAus have to apologise to each other.
    - SOC is going to reevaluate venue spaces, and get notes on each venue so that incidents like this don't happen again.

- Tenancy allocations:
    - Still waiting on an official response from Tenancy.
    - Email was sent on Wednesday 24th April, and another one on Thursday 2nd May.
    - Taylor is going to send a Facebook message to try and get an official response.

- Meeting with SOC:
    - SOC Treasurer and Tenancy XO called a meeting.
    - Communication is going to improve.
    - O-Day grants were lowered so that the rest of the grants could be the same
    - For accessbility, discussion was had. No clear line was set.
    - We wanted a more open line to communicate to Tenancy.
    - Discussion about the cleaning contract. We've requested when the contract will be up so we can be notified to advise on improvements.
    - Requested a place where all policies and constitutions are held outside of the guild scope so that we have a backup in case Guild's services goes down (which it always does.)
    - We all made it very clear that we aren't asking SOC to do this all single-handedly, and volunteered our help.
    - Maya should be emailing out the minutes/notes from that meeting.

- Accessibility:
    - Jacob is making a subcommittee to address it.
    - Apart from that, not many updates.

### Room Update:
- Soft plastic recycling:
    - Maybe contact the Enviro department? See if they can do anything?
    - >Amelia: Contact Enviro department

- Fridge:
    - >Taylor: Get wedges for the freezer

- Gumtree:
    - Taylor will refresh gumtree posts
    - >Taylor: Refresh Gumtree ads

- Fridge Whiteboard:
    - Brett has presented a few options
    - We're going to get a whiteboard, and attach it to the fridge with magnetic tape.

- Noodles:
    - Alaura still hasn't been to Clark Rubber for replacement noodles

- Wargaming shelf
    - >Taylor: Put a label on the wargaming shelf
    - >Alistair: Look into making a small door for the shelf.

### Reimbursements:
- Taylor: $54.00 for Quiz prizes
- Donald: $785.77 for food run
- Alistair: $35.61 for paints
    - Waiting until book buy
- Winslade: $4 for paper towels
    - Will have to be a cash reimbursement.

### General Business:
- Board games guide:
    - Brett went to the tabletop games club at Melbourne University, and they had a really nice games guide.
    - It had the basic details for the game, including number of players, how to set-up, and overview of the games mechanics, etc.
    - Should we make one as well?
    - Consensus says yes, but it will take a lot of work.
    - There's a bit of discussion on exactly what details should be included, and in what form.

- Food run:
    - We just did one
    - Officeworks run and Bunnings run still have to happen

- Seperate mailing lists:
    - >Donald: Figure out mailing lists.
    - Donald is going to dig around and see what's going wrong.

- Cameron Hall first aid:
    - >Alaura: Try and organise a Cameron Hall first aid course

- Book buy: 
    - New whenisgood just went up.
    - >Everyone: fill out whenisgood for bookbuy
    
- Large scale borrowing
    - Regulations have been drawn up
    - >Donald: Make large scale borrowing form
    - Regulations will be approved.

- Donated games:
    - Ben Richardson requested to donate the following games:
        - Doctor Who: The Time Wars family board game
        - Risk: Halo Wars
        - Scrabble Deluxe 
    - Committee has elected not to accept this donation
    - >Alaura: Communicate this to Ben Richardson.

- Game swaps:
    - Someone requested to swap a game for our copy of Seasons.
    - More research is required.
    - >Alistair: Do research for game swap.

- Winter Larp:
    - Do we want to run it again?
    - Unigames says yes.
    - >Aoibhinn: Find out UniSFA + Winter Larp.

>Taylor: Contact a member about behaviour

**Meeting closed**: 4:52PM

--
#### Action Items:
Alaura:
> - Try and organise a Cameron Hall first aid course
> - Communicate this to Ben Richardson.

Aoibhinn:
> - Make Gavin a gatekeeper
> - Follow-up on people who didn't give apologies.
> - Find out UniSFA + Winter Larp.

Taylor:
> - Double check quiz night numbers and email Tav with those numbers
> - Hype prizes
> - Buy envelopes for Camp payments
> - Finalise camp ticket selling procedure.
> - Get wedges for the freezer
> - Refresh Gumtree ads
> - Put a label on the wargaming shelf
> - Contact a member about behaviour

Donald:
> - Add forms to database (free free to help)
> - Schedule post for sealed league
> - Figure out mailing lists.
> - Make large scale borrowing form

Alistair:
> - Look into making a small door for the shelf.
> - Do research for game swap.

Amelia:
> - Contact Enviro department

Other:
> - (Everyone) Read the minutes of the Larp meeting
> - (Everyone) fill out whenisgood for bookbuy